HomeMy WebLinkAbout1967-05-17; Municipal Water District; Minutes~-;~~.~~s OF 11 7p-Ec;ITT.rh-q I:EET;:I;G op ya BO$(R?J QF TJJmCmP$ C.p C-mEBkD ~,~~j~c-J~jL~
'8ATER DISTRICT EELD OW :,;!Y 17, 1%7, AT 2:CO P.K. f AT 5768 231% CAIUEC ZEAL,
C!&ELS31LDP cr"LImPxIA :
The neetiag was called to order at 2:06 I?.?!. by President 4herkle 572th =rectors Casmlchael, T4ac hod, Pjimer 'and XeVy (2:D ?.X) presezt. Also in attendmce
were General I'mager Kubotz, Stprintendent Eenley, Legal Counsel Grosse (2:05 P.M.)
and Office Secretsp,
Approval of After disewsion, qon motion of Erector Camdchael, seconded by
meeting of !-lay 3, 1967, were arJ.sroTJed as submitted. I I$E-nUk@S Director Falser, ard vna.ninously corried, Vhe ninwtes of the regdm
ComLt-tee Reports :
:jater Service - City TJe@ Comsel Crosse reprted t3at the Cormittee had been
of Ccmlsbad. ::nable to =rage a meeting with. City oZficJals 03 the water
re-bxn until next Tuesday, .A tentative dzte has bee2 set for next !~!ednesday.
Tersonncl A report coverbg proposed prsox-el policies, fringe benefits, formal Programs clwsificztions of em&oyees, md a s~lay schedd.e for fiscal yea-
reported briefly on their fjxdin.gs and called attention to two other wees vhiicb
should be covered in the report beTore it is finalized for adoF%ionr (1) the 6 months probationary period v%ick! is in effect during the em?loyee's first six
months service tine with. the District: and (2) t%e establishext of a policy state-
ment on t5e hirizg and firfng of District persomel. After discusj-on, the Maager
was instructed to draft u.p a section covering t??ese matters Tor the Bozrdts review.
In KIe meantime, 9oard members will review the Comit.teets %port in detail end it
will be <iscussed further at the mxt regular meeting.
Legd Counsel Eepor-ts:
service progrm as the Byor is still out of town md won't
ls7-68 rjiw ?resented by %he ?erso:mel Com2ttee. Com6ttee Xe&ers
Ls, Cost8 Le@ Counsel read in full E letter which he had forwarded to
Reservoir Site Zancho La Costa, Inc. on Nar 4., 1567, setting forth the Districtts
ment. Fie outlined the District's proposition which would be to construct a steel,
above the ground, water storage tank zt an approximte cost of $11)8,000 .OO , uporr the condition that tke sits and easer3.en-k to same are to be donated by La Costa, md
fmtber tlmt the trar~ssion main fron El. Cz.znir?o ?leal to Alga Road ard the zccess
road would also be at their expense. Ee informed the Board tl18.t there hcs been no
response to t?35s letter and recomTem2ed Chxt T..a Costa be infomod Ylat t?%e =strict wznts e. response on this natter Sefore the 5th of &me or the entire matter .Krill be
dropped. After discussion, legal Counsel gas irstmcted to so notify Iiarxkio Le. Costa,
Inc. ad to recpest .m mswer before t'ne msrt Romd ?..?eeting.
In regard to water service to tlre La Costa wee,, Yre Pbnager reported thet he had
had 8 call froE ?J%. Irv Zoston stating that, s tarting today, they will be using
District water agair_ for imiga.tion. pxposes at the5r golf COUTS~. In re-establishing wzter serdce this norn?.ng, %owever, they pulled so m.ch water thzt they broug3t
down the cgradien.t on the line behlncl the Sressi hch nnd one of the frsxers in
that cez was without water mri it WPS necessary to ask La Costa to shut off until
42l.e eveulir,g. Ke pofnted otrt +&at t'nb prcblem demonstrates to them the need for ad.d.5.ti.ona.l. water storage facilities in. 'ihat mea to provide adequate servlce.
Inrim Kelly Legal Cornsel infome6 the Bowd that he has rece5ved no furtlner
Ri@t of %jay com.rScations from &. Xelly regarding his easement but that he
position on the eorstmction of a reservoir in tihe La, Costa Develop-
I will atternpt to contact hLn in %his regard.
Squires Dm Legal Counsel reported on a letter froE ?-fro Fred Tellam, Attorney
3oad Improvement for t>e Sin 3. IIarris Company, again requesting payment on the
Counsel was lmtructed to respond to &is letter.
Superintendent's Report:
Construction Bogam Superinter_clent Henley reprted t3at 8 telephone call- has
Zughas Tool been recefved f'ros the hbghes Tool Company and %key me
C ompatty Line tror'xing on t!:e 9ist;rictfs acceptawe of their pipeline
work perfomed at the Squires Dm- 'iEo~d. After discussion, Legal
extemion at Falomar Mrnort.
La Costa Unit It wc?s reported that the Sa .%-ego G~s and Ylectyic Compm-y is Eo. 4 Subdivision still in the process of instdling their fecilities at this
work on the %rater facilities fo~ acceptance by the Xstrict.
El Camino Rgal Bo fwYner reFort on this Foject 8% -&.is the,
2elocation Froject
Sqrl.ires Dm Superintendent genfey sepmted that there is no fkrtlter information
SpyirMer System on this project at ?.his tlne %Et the reactivation 03 this system
r~ill be discvssed. in connection ~5th the new budget.
Subdivision ad t3.e Contrc?.ctor has been mEb3_e to complete his
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I 'ilork ?cogcams 12 reviewing the work p-ogrms for t?e cwrent month, $be Supt.
for the storage of the salvaged mzteria2s from the El. Cmino Real %location Project
which is schedzled for June. 5lol.l; is nlso scheduled to comwnce on the weed cloming at Squires Dan md t?e access road.
Headquarters Air- It ws reported that the Architect for the Readqumters boject,
Gonditloning 3k. Robert Pbl~Jin, w2s ov.t and checked the air conditioning
Sys tern systex. He discovered that th.e fresh air dmper was pmtly
rected the problern of the air in the b.c;iLding, Arrangenexts will be mde to hstve
&, Xelvin corne back cud check over the irstallation with Director Kac Leod,
Fmager ' s 2eport :
City of Carlsbad "?e Nanager inffomed the Board that the 3istrict now has three
Connections comections mZ.erway TOT the City of Carlsbad but there is
still- amiting their mbmf.tta1 of plans a-rlii specifications for appoval.
Vater Service Ordinance The Xhager reported that t3ree of t5e Estrict's delin-
ad Delinquent Accounts qwnt, c-cstoEers were ziven formal notice for sl?ut-off and
a dezdline of ,4.:30 ?X. last Ifonday. 1.11 of the Eccounts
were paid or tkat date ad. the D)isLrict did not hzve to turn off a~y of the meters . Xo further response :?as beer, received from I&. Ea2.e 3uC?Zong concermizg '&e penalties
applied 50 his account.
Feennlt-y The Xbnager in3ormed tbe Board that the D5strict has been operating iinder
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reported %hat the storage yard is being cleaEed up in preparation
closed am3 corrected this, 'out it doesn't appea to have cor-
mthinng fuzther to report at tkLs the, end t'ne District is
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Date %he policy of aqQ5r.g tFLe penzlty 02 all accounts, other th~n %?e public agen.eies, if not psid within the 15 dzys after date of nwiling. Bowever,
the question has now arisen on the matter of honoring %he postnark date in applying %e penalty factor and two accc::nts t Kamzo, Iac. ax1 Lz. Costs., kave receive6 pen-
alties because the accounts were received the folfowing day. After discussion, it was decided that, in th futvre, -3e District trill kronor the postma3 date ir!
applying the pna-lties and -bat the penaxties OE these two zccotlnts will- be delgled.
!The Xmager revieved a letter from 1.2s. F$rl Goats, Rancho La Costa,, conce-ming the
processhg of their monthly w&er ststenents. End reqx:estixg additional tine for
sr.,'omii;tal of their payments. After discussion, it vas decided that it would be in-
appropriate to gamt a2 exception to the DistTict 's Osdinance in this instame, bu-t it ~ms agreed tlmt t?x %.strict will process the La Costa accounts as quickly as
possible ard deliver thern to the Accomting Office.
A. brief recess was cal.led at 3:3? ?.E. an< -be meeting was resumed at 3 :% P.M.
The Mme,ger asked that the Bo2rd corwider axother matter w?:ich hm come up on the
ITidfien 'i.TaK!-ey Trailer Park sccomt. The Trailer ?mk is under new ma..nage:nent and
the new Qpsrator has info?ned %?e 9ist-L.ict that they did not receive t5a last months 1
bill a2d have asked for tm adjustment on the penalty involved. After discussion, the
Board agreed to waive the pendty reqEirenent on this account arrd the ?%mger was instm.cted to also zdv5se thm of the Estrict7s billin? procedure on these water
accomts ,
Feport of 1;fetering Ti?e $Imager presentee"; €or the Bo~rd's reviev a 1rBeport of
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PI=O~E+.T.ll Iktering Progrzm" setting forth the czrrerk yrograx ad pra.cticeE and the popsed chaqes to be considered, a s1li31~11.a~~ of rneter
recordsy and 8 prel-ir,dnwy est5a.te Tor %!.e cost of a nev Eeter ServiCivlg progrm.
The f30arci. :,Till revier.1 this report b.t 1~513.. take EO fcmd action 03. tke matter U.r'L%il
it is comzsidered in conllection with the bv.d?et for the new fiscal. yem.
Neeting Fay 17, 3-96? -2-
Trslhinsry Fhdgst Tne f%mager idomed %he Boz.rd lhat informtj-on is being
Proceedings for compiled for t?e budget proceedings for the fiscal gear
Fiscal Year 1967-68 1Q6’7-68 ax3 that ?e will be in touch. with members of the
Finance Cowttee 01: schedulLng of Budget meetings
Fencing at ”he 14aager infomed the Bomd ‘.,Iat %e ha6 asked the Attorney what
rfBrr Zesemoir obligations the 3istrlc.t has with regard to the settlement with the
that there was no time liC3it. He also indicated that it would be appropriate to go
&ead and set th.e bprovenenix %&en cere of. The Emager suggested %hzt the staff
be allowed to get esCimates OP the instdlation of the ch.lain Xi& fence and a 32d
to extend the drainage cha-rmel. AIter disctsssion, the MIaYiager was authorized to
secure informal. guotatiouls on this Fro ject.
Yzter SilEng The Hana.ger reviewed z cost breafcdom on materials under the current
LLdo Zamd Compzny on the tlB1f Xesenvoir site asld he had indicated
1 0
FOXQS billing procedure md tke revrised bilking form showing 8 differecce
in cost per tmit of 4$, includinz a return evelope a% 1$. !le ex-
plained. that the difTerence in cost wovld totd apg?oxirnateZy fjlOO .air a year but woul.
be offset by considerable the saved in hmdling the billing a~ld in increased
efficiency in the ent,ire pyogran, After discnssion, upon motion of Director Pher,
seconded by Director Fhc Zeoci, m.4 manimowly carried, it as rnomx3 that t3e Xstric
adopt the new billing fom as presented and use the re-t,m envelope.
Appoirdmeent of President Haerkle inforxed ’&e 130,vd tkat Boyle Engineering h8.s
District En@xmer now been ad..iizi.sed Ylat becwse of the scope of engineering pro-
jects now behg adrCnistered 37 the District, their pwtkipatlon
at ~eguLar Board meetin,gs will no longer be necessary and their semrices trill not be
reqxired except for specific pojects. In view of tbis action, fie recomnended tht
the District Iknager be also appointed as ti?e Dlstr4c-t Engineer. After ~~SCIJ.SS~O~,
upon Eotion of i7iYect.or Comichzel, seconded by Dlrector ?&mer, and unanimo~~sly
carried, 5% was moved. i21a.i; Jack XuSota be zppcicted as ti?e 3istrict Engineer,
C07,OT Code The Xmager ex3lahed tb.e Personnel Comfittee h~d also discussed the For District Dossibility of gokg to a color code for the 3istrlc-t operation which would inc!.v.de We unifom, ve’r;icles, stationeqy, billing forms, etc.
lifter discussicn, Yle Bo~yd selected tile color combination or” ?Xly Gseen and ?kite
8s the offkial color cede for the XstrLct.
Dis tric t Tke ?‘mc?ger displapd EL map si?.owing the new s3.igmmen-k of the La Costa
Boundwies Road, tr’niel.; semes as t‘le Distyict’s southerly boundary, and pointed
Attorney will centhue to work with %be Local Agencies Fomation Comission on this matter ,
Earth CaT1sbad The 14wqer reprted that -Lhe Oceanside City Engineer, 27%- lzuden,
Dsmmexation has been worki_iylg 02 the dewnexation proceedilzgs for thc Noyth
Cmlsbed area m-8. has since pointed out some other problems in-
volvhg 5 other areas of the Distriet which aye now in the City of Oceam2de. Be is plam-ing to incorporate tb.es5 other SLT~E?S in the request azd the Distrizt will
review t’neriz in the foml p?oceeC!in.gs.
Sq,v.ires Toe ?“Ta,mger called the 30mdfs a”itent5on to t5e fact th2t there .?,-re ten
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out severc.1 me% w’5cb ~.~il?.. nsed to be revised. The bmger zmd
D&rI setll.ey,ent znarhsrs on %ke creat of Squires Dm and explained that the
set,tl.emerzt of the Darn is. After discussion, upolz Totior_ of Director P~.lieer, seconZed by Erector %c bod, an4 vnanimorrsly cmried, it. wm mved 422a.t the Xwager be
autkoz-ieed to arrarge for the surveying services of 1-f~ Donald E, Holly for this
project at a total expe&.itl:re not to exceed $X30 .m.
Silberberger The ?.k.m,ger reported t%t be ad. t’ce Superintendent ha6 met with T::ater “(en Yr. T?o%ert Silberberger azd his Forem, I&. 3obson, regardiRg ?.he5r
Extension proposal or a water main extension a~d they have since elected to install a private line fro3 V.eTr locatioz? to the site ~&.ich would be a private 4l’ wzteer xnain with the Distrlct mktng t5e comection a.~d insta.lJing the ZT’ mter .
lmxxtgercen-bs are being made to work with them on this new plan md the orders will
be placed far tke meter and pressure redvcing valve, upoil deposit of the required
funds for the project.
Announcements :
Sari Diego County Reserva%lons were reqlzested for the lktter Agemies Asaoci2tion
‘riater Agencies ~wzteerly meetkg to be held Kay 25, 1967, at the ‘Jacation
Associ~tion Vll.lage in San =ego.
Yeeting
Sbte requires a survey 3e mde every par to see what t3e morn% of
?r-.-.-t-<-- hi.-.-- ?V 1 OtV ‘1
Special Accoun-ts The folloving invoices were presented for the Boarc",'s review ?apbIe and ap~oval :
(1) Boyle fisg5rzeering: $ 6.76 - bluefirncs of materid to Sa3 1~'mccs
(2) Boyle Engineering: 1'347.06 - Covering engineering work on La Costa
County Yate? Estrict
Reservoir Siie thru ~pr~ 28, 1~7,
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After discussion, a motion by Director Cdchael to pszy these invoices, >ms with-
drawn a1.d the At'i>orney was instructed to coztact Boyle Engirmeerfng for a detdled
break-down of wbat these charges cDveP.
(3) 3a.cB P. Kubota - Izvoice in t>e a3;low"t of !!>$?&I .OO, coverirg services
for the month of Ap~il, a total of 64 boms a% %15.00 per hour.
After dtscu.asion, upon F.otioF. of DirectoT Mac Led, seconded by Director l?e.lner,
2nd unanimously carried., it was moved thzt this bill be paid as presented.
(4) Riggs, JemLngs, Fletc?er c": Kack -- Ifiyoice for legal services for
Nwch znd Apil, 3-96?, Pipe h%itrus-t Sui% - 5: 45.15
Upon Eotion of Director ?aIner, secon.ded by Director Cdci.ael, and unmim07ls1~
carried, the Board approved paymF"k of this invoice,
Request for Director Cdchael requested. perm5ssion to be absent and oxt of t1.e
Leave of State for the period of Ihy 19, Is? thru Jme 21, 1963'. TL;I)o? motion
Allsence of %rector ?.kc hod, sacondec! by Director %her, and unanhously carrier?, +?.:is reqr:est was granted to DLrectcr Cdchael.
Rattficatioc Vpon notion of Xreetor %heT, seconded by Director Ymlly, ad
of Checks unanixously carried, the Sowd rc?.lified C>.ec!.s ?Io. 2156 thm KO. 2194, in the m"0IZylt of $ 22, 615,17, as itez.&zed.
Upon proper inotior? the meeting ~m.s declared adjourned at 5:20 P.M.
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ATEST :
7/7-p..fi,3 i- 1; p"7a>L..L *,) J/- 4, L, '. ~ecret3.q of tl?e Bomd of Erectors
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Xeeting 14ay 17, 1%? -4-