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HomeMy WebLinkAbout1967-09-20; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON SEPTEMl3ER 20, 1967, AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:02 P.M., by President Maerkle with Directors Carmichael, Kelly, Mac Leod and Palmer answering roll call. Also present were General Manager Kubota, Legal Counsel Grosse, Superintendent Henley and Office Secretary. Approval of Upon motion of Director Carmichael, seconded by Director Palmer, and Minutes unanimously carried, the minutes of the regular meeting of September 6, I 1967, were approved as transcribed and sent out by the Secretary. Committee Reports: Finance Mr. Paul Walker, District Auditor, was present, representing the firm 1966-67 of Peat, Marwick, Mitchell & Co., and reviewed in detail the audit Audit Report report submitted for the fiscal year 1966-67. After a discussion control and accounting procedures will be sent in to the Manager for presentation to the Board at the next meeting. Water Service Legal Counsel reported that he had had a conversation with the Mayo1 City of Carlsbad regarding the letter concerning the metering program for the Laguna had signed did not contain anything except what was in our letter to them. Legal Counse had discussed with him the possibliity of changing the word "mechanics" to "calculatior or rtmathematicst' in order to bring down the meaning to mathematfcal calculations and the correction of an error if such should occur rather than a provision whereby the City staff could question any protion of the billing rendered by the District. After discussion, Legal Counsel was directed to contact the Mayor again in this regard and request that a copy of the original letter submitted to the City Council be executed and returned to the District. period he explained that the letter of recommendations on internal Riviera Subdivision and that he seemed to think that the letter he I Calavera The Manager reported that the B-I-F representative who was down last week Meter and checked out the Calavera Meter has come up with some new information on this installation. Data obtained from the factory records indicates that there was a change order involved and although the plans originally called for a 12" throat dimension on the Venturi tube, the actual installation was a lo". He explained that the factory records are not conclusive, however, and the only means of determining the actual diameter would be to physically go in and measure the orifice during the low flow periods and it is planned to do this as soon as possible. He pointed out that flow tests which were run since the last meeting showed a difference of 40% in the recording of the meter and actual water flow and this may be attributable to the possible difference in the size of the Venturi tube. The staff will continue to check out this installation. Laguna Riviera The Manager informed the Board that the City of Carlsbad has now Connection delivered the corrected plans for the Laguna Riviera Subdivision Connection showing the vault in the pipeline easement off the roadwa: Plans have not been signed off, however, awaiting clarification of the metering progran Water Agencies Final plans for the hosting by the District of the Quarterly Association Meeting Meeting of the Water Agencies Association were discussed. Legal this event and notices for reservations will go out next week. San Diego County Director Kelly reported on the monthly meeting of the Board of Water Authority Directors for the San Diego County Water Authority and modifications Counsel will check with Camp Pendleton regarding a speaker for I under consideration in the State Water Project to conserve funds on this program. Legal Counsel: La Costa Legal Counsel reported that he had sent another letter to the La Cost: Reservoir Site people regarding the agreement on the reservoir site but has had no response. Marron Several attempts have been made to reach Mr. Marron by telephone to offer thc Account terms for settlement of his account with the District, Legal Counsel informec the Board, but he has not returned the calls. Department of Public Health No report on this matter. Superintendent's Report: Construction Superintendent Henley reported that the Contractor for the El Camino Program Real Project is about 28 days ahead of schedule and will be completing the project a little early. The District personnel have already locatec all of the District's facilities to be raised and plans are going ahead to take care of this work. The field crew is also working on raising all of the valve cans in the entire Distric system since a serious problem arose during the leak at Line *'C'.' last week when it wz discovered that the valve cans on this line had been buried by Silberberger Construcl when they installed the road to the rock quarry in that area and a considerable amoux of water was lost before the valve could be located. Since the District has certain easement rights on this road the Manager will pursue the matter with the Contractor to see if they will accept any of the responsibility for this. Valve Failure It was reported by the Manager and Superintendent that the District Squires Dam had experienced some very serious problems over the week=end of butterfly valve at Squires Dam. The pressure on the lines resulting from this failurt also caused a bad line break on Line "C" which required considerable repair work. Through the efforts of the home office of the Henry Pratt Company, the valve manu- facturer, the District was able to secure the replacement part by air delivery Tuesd; maorning, September 12, and service was restored that afternoon. The Superintendent informed the Board that throught the excellent cooperation of the Water Authority thc District was able to operate without Squires Dam during this period and to carry on i normal with minimum problems. Manager's Report: City of Carlsbad The Manager presented for the Board's approval the final check pla~ Connections for the May Company connection and recommended that the plan be approved subject to a change in the type of main line meter. He ex plained that the meter shown is the same type which was originally installed at El Camino Mesa Subdivision and does not give the degree of accurracy which the District wants. After discussion, the Manager and President of the Board were authorized to sign off on these plans, and to approve the project subject to the notations shown. Squires Dam The Manager reviewed a detailed sketch on the proposed road improvc Road Improvement ments for the Squires Dam Access Road as recommended by the Commit He outlined the following improvements to be inclued under a lump sum quotation: (1) fill ruts; (2) make paved berms; (3) seal coat entrance road and crest of dam and (4) install downspouts at outlets from paved road. After discussion the Committee was authorized to proceed with this project and obtain quotations for the next meeting. Director Kelly left the meeting at this time, 4:30 P.M. Elm Avenue The Manager presented the second check print which has been drawn by the Connection City on the Elm Avenue Connection in accordance with the engineering re- quirements of the District. After discussion, the Board approved the pla subject to the corrections noted. The Manager brought up the matter of plan checking fees and the Board agreed that such charges should be waived for the City on their connections. Edwin Frazee The Manager informed the Board that there has been no further word fro I September 9th due to a failure of an operator arm of the 20-inch I I Project the Engineers on the Edwin Frazee project but that he plans to be in touch with them on this project next week. San Marcos County The Manager reported that the District has been in communication Water District with the San Marcos County Water District and has asked for payme on the District's charges and also a summary of their meter readi on the Gauthey connections since 1964. The District staff has also been instructed t read these meters each month and the Manager suggested that when this matter is clea up that a new agreeBent be drawn to cover this arrangement. Bueno Colorado In regard to the Carlsbad Raceway connection, the Manager reporte Municipal Water that a letter has gone out to the Water Authority and Bueno askin District for credit for the water served through June 30, 1967. An invoice covering the servicing of this meter, based on the $5.00 per mnnt Mpptinp Spnt. 30. 1967 -3- charge, has also been submitted to Bueno for payment. Copies of the letters were also sent to the Barlsbad Raceway in care of the Fire Chief, Robert W. Hardin, at the City of Carlsbad. Janitorial Pursuant to the decision reached at the last meeting, the Manager reportec Services that invitations had been sent out to six local janitorial firms requestfr a quotation on weekly janitorial services for the District's Headquarters Building. Three firms responded to this request as follows: I Acme Janitorial Service $ 125.00 Per Month John's Janitorial Service $ 110.00 Per Month Henry the Handyman $ 133.00 Per Month $ 145.00 (To include Supplies) After discussion, upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carried, it was moved that the District hire John's Janitorial Service for building mahtenance. Squires Dam The Manager informed the Board that he had not had an opportunity Piezometer System to check out the proposal submitted by Bill Wahler on the piezometc program and it will be held over until the next meeting. San Diego County The Manager reported that he is continuing to participate in the Water Authority San Diego County Water Authority's storage and joint use emergency morrow morning. 1968 Ford The Manager reported that the Ford Program went very well and created no Showing problems for the District. As soon as the estimates are compiled on the power and water usage and the driveway has been repaired, the balance of their deposit will be refunded. Correspondence: Notice from Local Agencies Formation Commission regarding proposed annexation in the Vista area lying north and east of the District. The Manager informed the Board that this annexation would have very little bearing on the District. Letter from the San Diego County Grand Jury requesting copy of District's annual audit report. Copy of this document will be forwarded. Announcement of annual conference of AWWA to be held October 25-27, 1967, in Los Angeles. The Manager will plan to attend one day of this meeting. Request from the American Water Works Association for information on a Salary Survey of Water Utilities. Purchase of The Manager informed the Board that he will be obtaining quotations on Equipment the equipment budgeted for submission to the Board. He presented a for a lump sum of $450.00. After discussion, upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, it was moved that the District purchase this typewriter as described by the Manager for the sum of $450.00. study and will be attending a meeting at the Authority office to- I quotation from the IBM Corporation on a No. 713 Selectric Typewriter I Special Accounts The Manager presented for payment an invoice from BIF Industries Payable in the amount of $193.32, covering work on the Calavera Meter. He also reviewed a letter submitted by the firm crediting one day's service to the District's account for service rendered which actually covered a correction to some work covered under a previous invoice. After discussion, upon motior of Director Carmichael, seconded by Director Palmer, and unanimously carried, it was mc that payment be made on this invoice. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified checks No. 2370 thru No. 2405, in the amount of $31,626.62. The meeting was declared adjourned at 5:22 P.M. I? ATTEST: i TIL "%,,, ($- ,.' I' I 4 x,/ W,,' /+z%2&& I // S&&retary of the-Board of Direcdrs J t -3-