HomeMy WebLinkAbout1967-10-04; Municipal Water District; Minutes2iai'mS OF d RBXT,nP, E3TIITG OF ?.3E ROJANl OF DmCTQW OF CjBTSBBD PBEICIPAL YATER DISTRICT l3ELD ON OGTOBTB 4, 1%7, AT 2:OO PI4 A!? 57%0 EL t.XK!XQ ??AL,
CAaTBA D , CALIFORXIA :
President Mkerklts called the meeting to order at 2:OO P.M,, with Directors Gar;iaichaeJ Pfac bod, berkle, Paher and Kelly answering roll call. fLb0 present ~@re &mmd.
hager PSubota, hperintendent Ilenley, Legal. GawlssZ Grosse, and Office Secretmy.
I La Costa Mr. Irv Roston and Bfrm Burton Kranaer were present asld E&, ?oston Resermir Site exphined that Be had spoke to Mr. Grosse yesterday by telephone regaxling the agreement tlhich was drawn between the Distric-t and La Costa on the subject of' the water tank site and had explained apologeticdly
that tbey were negftgent in getting the agreement In due to problems beyond their
control, They me in apeenent with the term of the agreement as dram but would
like to clarify one or two points before final execution of t3e docmen%, he informed
the Boar8. Ee requested tbt Item 4, Page 2 be Eodj.fied to provide that the con-
stmction of the line b;r La Costa be schedul.ed to coincide with the completion of the tank by the District. Another point &ich wins brought vp by thir Attorney was
&at would happan in the event that the Xistrict is unable to sell the bonds for thb project and what the obligation of La Costa would be. After c?iscuss5on, upon
motion of Erector Palrcer, seconded 3y Erector Hac bod, and manjmusly carried, it VBS moved that Legal Cowsel adjust that portion of tho agreem3nt to reEd in the mmer that the piplie ar-dl tank shmld be finished cofncidenta3..2y0 Legel Counsel will nodif7 tMs agreenent as directred and it will. be submitted to La Costa for signature right axmy. Hr- 3oston and Xr. Krmer left the meeting at this time.
Approval. of Upor, mateon of Director PaL-aer, seconded by Director Kelly, anG un- .
.!%nutees aninonsly carried, the minutes of the regvhr meeting of September 20,
2-95?, were approved as mailed out by the Secretary,
Committee Xeports :
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Finance = Audit The 3Mager reported that Mr. Paul Val4rer 9 the present District
l%?168 Auditor, ha8 asked that he bs5.n.g to the Board's &tention the fact that they would like to do the audit for the coming year. Re
explained that be had also been contacted by Jim Gaiser who indicated that his firm
would 1Xke sm ot7port;unity to perform this semice. After discussion, 2% was decided
to wait until the billing has been submitted by Peat, 14amick, Mitchell & Go. for
the previous year's audit and then recpes t thzt both firms subzit a proposal on the 1967453 audit services.
&iter Sewice gothing Mher hm been done on the Cdavera Meter, the Manager
City of Cmlsbad reprted, bat it is planned to shut dm the line dwing the 'low-
dbension on the Tmtvri tube,
Of fi ce IFreside;,zb Pllaerkle called attention. to %e poor copfes of materid which
Equfpment were processed on the Dis+vric.tfs Themofax machine send suggested that
machine. After discussion, the Manager was instructed to look into the programs available for purchasir,g or leading a machine and also the possibility of puschas5-ng a check wrfter, as recommended by the Anditor.
Vater Service Legal Counsel reported that he has mit%en another letter to the
C5.Q of Cmlshad Mayor concerning the metering program for tke City of Ccullsbad
District. To date he has received no respxe .to this comication either directly or indi??ectly.
flow hovrs sometime next week and check out the ac%d throat
the Rmager look into the Tossibilifiy OF procuring another copyzvlg
asking that the27 execute th.e original letter sw.Wtted by the
I Tbe Manager explained that the City bs 7roviding water to the Laguna Riviera Sub- division, through a tie-in t:5icl?? they made at t5e end of the old Galavera Line so
the% water service! for tllese homes is no longer a crucial mtter.
Xates Agencies It was reported that &gal Counsel Grosse has arranged for Association Heeting Col. J. 2. Bvsnett, Chief of Staff, 4th PA,arine Division, to be the &n speaker at the Bnter Agencies Association meeting on October 26, l%?, and he will speak on the was effort, 5n Yietnam and relate some of his experiences.
Legal Corn el, $3 3epost:
bkron hgd Counsel reported that an agreement has been reached with Mr. Marron Accouat on his delinquent accomt and 'ne is .Eo Sring his check in tomorraw and the
htm requested,
Snprintendmt 's Report :
Operations ad Superintendent Renley reported that the Lomck Compmy has completed Fkintenance the repairs on t3e zidr conditioning system and a new contrd panel
District will deliver tkie letter on t%le Birport semrice compaction which he
I has been installed and the unit is now working satisfactor2l.y.
3ew Sex"ces k new 3-inch meter and service has been instd2ed for Dr. F. Rwphy
new home and a large avocado grove, the Super€ntendent reported,
on %he old Schuyler property near the Pqoen which wiZ1 serve his
El Cdno T1?e 3zperinZ;enden-k reported that-the three m2.ves on t'ne Djstric%rs
Righwtq Project rtArr Line, located in El Canino ?e&!-, have been dug ont and plans me
reviewed a quotation on the materials for this project submitted. by the SmithScott
Steel. Pipe Division of United Concrete Pipa Corporstioo listing 4 pieces of 6 5/€P 12
ea. cement-mortar Ji-ned pips at a price of $6.40 pr running foot for a total of $564.00, with delivery specified for October 23, 1957, After discussion, Qpon motion
of Director Cdchael, secozded by Xmctor Palmer, and u.nanimow2y czxmied, it was
moved %ha% the Iknager be authorized to pvrc'nlase th.ese materials as quoted.
Iba~er I s Repoyt :
City of Carlsbad Repoytfng on t5a Nay C0mpm-q~ Connection, the bager informed the
Connections Board that the flnal -$Lans for this project will be coming back tc
s tee1 pipe for this ex%ension.
AI1 of the problems have been worked out on the Elm Avenue extension, the Ykmager
reported and t??e City expects to start construction Later tMs month,
The Laguna Riesra Subdivision connection is still pending as the City of Garlsbad
has not complied with the instructions on the metering propm, Also, the easement
for the vault has not been included with their plans for this Trojecf, tEie &,apr
reported,
Consumer MieterLng The Manager reported that the questiom&ras have gone out Etsking
going &ead to move om lines out beyond the curb lfne, The Manager
the District for approval and tbe Ci%y has actually ordered the
*0grm that the meters be turmed OWT I;o the Bstrict for ownership ad naintenmce. The =strict is getting c very -Baiform response as far as tke domestic Deters are concerned hut there seems to be some area of resi6tenc in regard to the irr5,gation meters m-d some of' the conswnf3~s feel they should be paid for %%is imeshent in their facility, fn discussing the matter with tile consumers, the Henager fnforrned the Board it hw been 'left tbat it is a Valuntmy thing but the economical aspect as far as -pairs are ooneem-ed vas emphasized, The Phnetger will report from time to time on this program enfi thea the next course of action will be determined.
EdwLn firnee The Manager in&cat,ed there bas been no fzrrtker cornmication on the Project Edwin Erazee project bnt the District will be supplying water to this
facility and phns call for the irstalletion of a 3-2nch meter.
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San !.rSrcos County Be Flanager reported that a letter was sent back to the Board of
Vater Enrt;ric% Directors at San Narcos explaining the District's position on the
their Bowd at their oleethg OR Monday evening, Rawever, a call vas made by the Secre
tary to check on the action taken by theh Board but the staff would not give any infomation 08 the mtter. TE.e ?4anager recornended that, in view of the strained re-
lations betmen the two Dtstrict &ma.Zers, that a Gonrrmittee be appoin.ted to co~tinue these negotiatiom. After discussion, it 'tr8s decided to wait and see !&EL% action is reported on the- meeting, if any, before gciag &ea?. witn tne Committee.
invoice for repairs an?! -;-.he Batter slnould have been reviewed by
beno Colo~a.io The Fmxqpr reported that the San Diego County Water Authoritjr Bmicipal water has issue& credit to the District for .the water supplied to the XStEict Carlsbzld Dragway =der the agreement with the Bneno Colorado
Xeeting October 4, 2567 -2-
Xuniefpal Y~Jt~t~er District and they have been fnvoiced for the ZXsLricLfs trmsportatio. fee. The Mstrict did receive a call from &. WLls Hiller, Secretary of the Bueno Dj-strict, ad he seeEed to be confused as to wkich agency was responsible for bil3.in.g the Carlsbacl Dragway. The Manager vi12 follow through on this matter mc? report back to the Board at the next meeting.
Squires Dam The following Proposals for tb.e repair and restoratlon of the Squires Road Dam Road and draina,ge apprtenmces were reviewed by the Manager:
%gee and. Arazia $ 8,200 .oo
George Fleuret 7,766.OO
Smith. Constructlox C0rnpan.y I?, 525000
Ted Lee and Son 6,572.W I
After di.sc-assion, upon motion of Director Ke1ly, seconded by Director C:armicha&l, and ~m&ous2;~ carried, it WBS moved that the Estrict accept the low fipe submitted by the firm of Ted Lee ad. Son. for a total of $%,5?2.OO.
The PoZlo~t~ng Proposals were reviewed for the Seal Coat +4sphaltic Concrete Paving,
Hscelheous PaZ;ch Vork and Iieav Tractor York at Squires Dm:
sed. cot!& A. CO Base
"pe SZPd Armfa '.olb/ss,ft. Sft, msq. ft.
Snith Constrnction co. .03 /sq* 3, 025/Sq. f%. .IO/sq. fto
George Fleuret 1.5 ?/Sa_. f%+ .74/sq. ft .os/ sq, ft.
Since tr1.e props$.& dit3 not include the rental fees for eqrdpment rental., the Manager
suggested f2Icz.t; the Cornittee be mt5orized to negotiate with EL ?leadyy eqdpent opera
in the =ea for the clearizg of the diversion channel and repairing of the domstrem face of the dm, Due to the fact that there tms no apparent low bid on the seal coat and. patch wmk, it was decided to go over the matter with tile Ted Lee & Son firm and
see what they can cone up with on these item of work. After discussion, upon motion
of Director ?&xmr, seconded by Director E4.m Tkod, znd unanf,qonsly warried, it was moved %hat the Road Codttee ass~m the obkigiztion of making the contract as require1
for the road work at Squires Dan and the rental of' the heavy equipment.
The ?:Tanager pointed cut that one area of the project which has not been resolved 2s the mttm of water service md ke recomended that the District supply the water and absord the cost of s.m for the project. After disc~,ssion, the Iknager ww authorize(
to proceed an thiia bmis.
Peps onnef. :
%e Eanager %,laformed the Socrd that &en. the Ford Deople were heye one of the stipu- lations was that they would pay for one of our employees to be here at the plant dt?ril the times of operation and Ray Nance yut .in a total of 25 3?ours in extra dnty time fo~ which the District witkkeld r"W5,or3 from their deposit. -Wter dlscwsion, upon motion of Director Palmer, seconded 5y Xrector CaJ*nichael, and unanimoussly carsied, it was
roved th,aJ; Ra3~ '1?mce be paid for this extm dcty time at the rate of $4.00 per hour, for a total of $330 .OO, to be deducted from the deposit, with the District.
Tacation The Eaaager explahed that under the nex Personre1 Program adopted for thc Schedu.Zes fiscal. 27e;xr 1967-68 all District personnel are arJy allatred to cmmJ for-
year period. In order to comence this program, tke vacmtfon a?J-owances have been
compu.ted ani: the employees hare been zotified as to the vaca"con &ys which- mst be
taken prtdr to the Jammy I, I%S deadline, The fo2lowing vacations dqrs wi21. be arranged for the employees shor..:
I
ward on 3anuary 1, the nmber of vacation. days e-med during the prior
I 3qkry 3* Dennis 10 days
John P. Uenley 4.* days :)?iMa F. Simpson 7 days
&pond E, Nance 9 days
In t?m ewe of the field personnel, the Board agreed that the deadltne shou.ld be
exZended to Jsnuary 31, 1958, in the event circmstances do not pemi.t vacation time,
Bughes Tool 'be "Offer for Acceptance of 3t8ter District Facilities" form bas been
Gompmy retwnec! to the Ihghes Tool Conpmy for correction of the project cost
and this wi'lz serve 2s 8 fhal statement conveying title to this projecl the fknager hforned the Board. The su.bmtssior_ of this docrment rcrfll allow the f3istric to releme to them the Xstls-ict's share of @,00000r3 for %,he project and the correctec
%s bKI.183, draving T..~U be rretvmed to us upon comphtion.
Meeting October 4, 3.957 -3-
Ford Premiere A sunmary of the expenses incurred 'IJ %he District 5x1 connection v5tl Showing the Ford Premiere activities nt the Estyictts Eeadqumters Ger&er has been fommrded to the firm listing a total of $19 .OO. Gpon corn* plation ai' the paving, the SistTicfr will be refundhng the balance fo them.
Reg5straS of' The Mamger reported Vgat co.sies of Resolution Po. 23-1, establishing
'Voters the Divjsion bomdaries of t6.e Directors of the ?l.stri.ct have Seen Division submitted to the Registrar of 'Iroters Office, Xaps se%%ing forth the
Boundaries Divisfon boundaries of each D2retctor will be prepwed for tbir infor1
Delincrv.ent The Manager reviewed t1-e Yzter Statement Status report as of September 21
Bcco&tS I.%?, listlng 8 tot83 amotlnt oubtmding of $19,566.49, w:-.Ich included
%%..e City of Garlsbad billing in the a~oxn.f; of $1$,183,?2. I
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Un.ivers it7 '&e &mager submitted a requost from the S,m Dkgo Gas 8t Eleet2ie
of CaliTomia Coxlpaq. for the gaylting of an easemct for pa power liDe extension to
After discussion, uporz motion of Director CSsrmlc?~aeI, seconded by Director Kelly, ant
uulnnimcrv.sly carried, it was moved that the 12~s & Electric Company be notified that tl
sasemert will he granted only for the duration of the research project and when they
cease operations that everything be rernoved aEd the easement rever% back to the Dist:
Correspondence:
Tanner and T2inslow Compaqr -- Letter segmding I. D. Yo. 2 Bonds tmd th possibility of the District buying back these bonds . FTo action was taken on ehis wdtter.
Menormdm from the boa1 Agencies Fornation Gonmiss~on regarding new kgislation
concerning pblic agencies. Copy hes been forwazded .Eo Legdl Counsel.
Notice from the D. E. LSUXL~VEE Compeny regarding cathodic protection program for the
District's "Dff 3esemoir. Eo actio?. was taken.
Amomcements :
Amomcement of fmigatior?_ Districts &soci&ion Convention sckeduled for EovexlBer 2'
thru Decenber I, l%7, at Los Angeles. Anmge7~ent.s wi7.2 be made at the next meetbg
for District reprdsertatives to atteDd this event,
Use of Nst.rictrs A request for the we of the District's facilities b:- the Camp
serve tFe fac5lity to be installed by the University of California.
FaciUtTes Fire Girls or; Wovember 5, 1%$, from 2:OO TOY. to 5:QO P.?,:.,
was approved by the Eozrd,
RLrchEise of The folloving bids were reviewed for t'ge purcb.nse of a trtlck for the District D-sLrict: Tehicle Quality Chevrolet $ 1,365.48 ($306? fo~ 3eater)
Barloff Chno9Tolet 1,529.93 (less $170 .'30 assistm.ce)
C*iL Motors 1,725.00
YeseJoz;1 Chemolet 1,233.00 (less $125.00 cssistatlce)
7Xnce Mxon Ford 1,485.87
I
me kdger was authorized to procee8. with the pvrc13ase of the vehicle on the basis
of the lowest bid submitted by the ?Ileseloh Cbcvrolet Company after they have confirme th $l25.00 al1omnce for factory zss:-stance,
The F&mager presentet! for approval kis invoice in the amount of $f,455,00, covering servlces for the mon%b. of Septeder, 1567, and e-xplafned that this total included 46$ hours 8.5 It relaf;ed to the operstions and the field work on Squires Dm. After discl,lssion, upon Ilrotiorz of Director Carmichael, secogded by Erector Wac hod, and
unanimously carried, this invoice was approved for papent.
Ratificatio~ Upon notion of Erector Talmer, secoRded by Director Cdchael, and
of C!-,ecks unanimously carried, ti7e Bomd ratified Checla Xo. 2,406 thru Ho. 24a,
in .tkr.n mount of $1,9@ .53, coverix?g 'c'no period frocl September 22, 1%:
thru October 4, I%?.
Upn proper motion, the neetL3,g was declared a6journed st 5:24 P.E.
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