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HomeMy WebLinkAbout1967-10-18; Municipal Water District; MinutesMINUTES OF A -UGiJEE MEZTING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT XELD ON OCTOBER 18, 1967, AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The me.eting was cz!.:-e:i ?.c -3rd.~~ ct 2:OO P.M. , by President Maerkle with Directors Carmichael, Kelly, Mac Leod and Palmer answering roll call. Also present were General Manager Kubota, Legal Counsel Grosse, Superintendent Henley, and Office Secretary. Approval of In reviewing the minutes of the meeting of October 4, 1967, Director Minutes Palmer questioned the action recorded on the purchase of a District possible. After discussion, upon motion of Director Palmer, seconded by Dfrector Mac Leod, and unanimously carried, the minutes of the regular meeting of October 4, 1967, were approved as mailed out by the Secretary. Committee Reports : Fianance The Manager reported that invitations to submit proposals on the Audit 1967-68 current audit for fiscal year 1967-68 have gone out to Peat, Marwick, Mitchell and Company, and James Gaiser, C.P.A. and their replies will be referred directly to the Finance Committee for review and recommendation. Certification The Manager submitted for the Board's approval a Certificate To County Auditor's issued under the Water Code, Section 72094, certifying to the Office 1967-68 Board of Supervisors of San Diego County the amounts of money 1967-68. He explained that this is a new document required by the Office of the Auditor and Controller but basically is the same information submitted by the District in the resolution setting the tax rates. After discussion, upon motion of Director Carmichaek, seconded by Director Palmer, and unanimously carried, it was moved that the District complete this document for submission to the County and that the Presiden and Secretary be authoriaed to execute same. Water Service - City It was reported that President Maerkle and General Manager of Carlsbad Kubota had met with Mayor Atkinson and Vice-Mayor Dunne on the connection and it was their suggestion that perhaps if the District would put the letter in the form of coming from the Board rather than the Attorney that it might be more acceptable to the Council. At their meeting it was also decided that after the City has obtained the new Manager and new Engineer that District representatives will go back and set up monthly meetings with City officials to discuss mutual problems and other pertinent subjects. After further discussion, the Board agreed that the Attorney's original letter should be re-done over the President's signature for sub- mission to the City council. Water Agencies Arrangements have been completed for the hosting of the Water Association Meeting Agencies Association meeting on October 26, the Manager reported has also been received concerning the appearance of Col. J. R. Burnette as the main speaker for that evening and giving his background and information on his military career. San Diego County Director Kelly, District representative to the SDCWA, reported that Water Aughority the regular meeting was put off and adjourned for one week and will I Vehicle and asked if the District had explored the field as far as to be raised by taxation by the District for the fiscal year I matter of the metering program for the Lagune Riviera Subdivisi and our plans have been verified with the Elk's Club. A letter take place tomorrow evening. Chamber of Director Carmichael reported on the regular meeting of the Chamber of Commerce Comerce which he attended as District representative and gave a brief review of the United Crusade Drive and their expenditures. I Legal Counsel: La Costa Reservoir Legal Counsel reported that the contract for the acquisition of Site a reservoir site from La Costa has been corrected and sent back tl the La Costa people but there hasn't been time for a reply to have been received back from them. He assured the Board that he should have the Agreement in his possession by the end of the week and the District can then proceed with the sale of the bonds for the project. The Manager read a letter from the Project Manager, Irv Roston, thanking the District for making this correction in the Agreement and for allowing the La Costa representati to appear first on the agenda at the last meeting. Department of No report on this matter. Public Health Marron Account No further report on this matter. Pipeline Legal Counsel reported that a communication has been received from the Suit firm of Higgs, Jennings, Fletcher and Mack, regarding the pipeline suit San Francisco and the bank is now in the process of making all of the calculations on the allocations for the suits. An invoice in the amount of $213.27, submitted by Higgs, Jennings, Fletcher & Mack, wa submitted for approval of payment by Legal Counsel. He explained that this amount includes the sum of $193.00 which is the first assessment on the suit with Western Association Pipe which is still unsettled, and he recommended that payment be approved After discussion, upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, it was moved that payment of this invoice in the amount of $213.27 be approved. University of Legal Counsel presented for the Board's review an Agreement California - Research to be entered into with the University of California covering Project the use of the District's Squires Dam Road for ingress and egre: to their research project. After discussion, upon motion of Director Kelly, seconded by Director Mac Leod, and unanimously carried, it was moved that the District process this Agreement with the University of California for this project . The Manager reported that the San Diego Gas and Electric Company have complied with th, District's request for a provision in their easement calling for the termination of th< easement after the use of the facility has been completed. Legal Counsel presented Resolution No.213, entitled "A RESOLUTION OF THE CARLSBAD MUNICIPAL WATER DISTRICT AUTHORIZING THE EXECUTION OF A GRANT OF RIGHT OF WAY TO THE SAN DIEGO GAS AND ELECTRIC COMPANY", and after discussion, upon motion of Director Kelly, seconded by Director Mac Leod, Resolution No. 213 was adopted by the following vote: I notifying the District that the funds are now on deposit with the bank in I AYES : DIRECTORS: Carmichael, Kelly, Mac Leod, Maerkle and Palmer NOES : DIRECTORS : None ABSENT: DIRECTORS: None Superintendent's Report: Construction Program: El Camino Real Superintendent Kenley reported that the pipe is due in on Monday of Proj ect next week for extending the valves out on El Camino Real and work should commence on the project Tuesday morning. I Maintenance and The Manager reported that the crew got together on Monday evening anc Operation tore into the check valve at the Venturi tube at the Calavera Vault j order to check the size of the throat on this facility. He explainec that it was found to be a 12" tube but that it was in very poor conditon and completelJ barnacled, and will have to be replaced. He pointed out that the District hasthe choice of waiting until the County road project commences on that portion of El Camino Real and replacing it at that time or putting in a new metering station at the top of El Camino Real at the Chestnut intersection. It was his recommendation that the Distric take no remedial action now within the next month or two and see what can be worked oul with the City of Carlsbad after the new City officials take over. After discussion, il was decided to accept this recommendation and take no action at this time. Manager's Report: City of Carlsbad The Manager reported that all of the pipe has been ordered by the Connections City for the May Company, Elm Avenue and Laguna Riviera connections and the City expects to commence work on these projects shortly. He pointed out that the District has not yet received the final plans back from the October 18, 1967 -2- Engineer's office and the Laguna Riviera project has still not been approved on the metering program. Edwin Frazee The Manager indicated there was nothing further to report on this Pro j ect project as he had not had an opportunity to go over the grading plan with their Engineers. San Marcos County The Manager reported that the first payment under the Agreement fox Water District the sale of the San Marcos pipeline has been received from the San based on the actual prodution figures of that agenlcy for the fiscal year 1966-67. The Manager informed the Board that San Marcos has not yet responded to our letter regarding the charges on the work on the Gauthey connections but they did report the water usage for these accounts for the two year period at 1.2 acre feet and this amour has been submitted to the San Diego County Water Authority for crediting to this Distl Information was received, the Manager reported, that the matter of the Gauthey connect charges was taken up by their Board at the last meeting and they had actually approvec payment to us.; however the check has not been written yet but the President of the Board has assured the Manager that the check will be written right away. Bueno Colorado In the matter of the water service tothe Carlsbad Raceway, the Municipal Water Manager reported that he had discussed the matter of billing with District Mr. Wells Miller of that District and they have now billed the City squared axaay . Squires Dam The Manager reported that he and Director Carmichael and Supt. Henley hac Road met with Ted Lee, the Contractor for the project, and went over the spec: of what the project involves. He informed the Board that he feels that MI Lee understands exactly what we expect in the lump sum figure for the job. In regard 1 the tractor work at the Dam, the Manager reported that he had gotten in touch with Bud Osuan and his rates are the same as the others given and it is estimated that the project will involve about 4 days work with the various types of equipment. After discussion, the Manager was authorized to proceed on this basis. Marcos County Water District in the amount of $2,259.20 which was I of Carlsbad for this service and he feels that the matter has been I Miscellaneous Janitorial The Manager reported that the new firm is now performing the janitorial Service services for the District buildings and that he will check closely to be sure that their seniices are satisfactory. The Manager called the Baord's attention to the fact that the rain gutters which were installed on the Headquarters building last year need to be painted and should be taken care of before the winter sets in. After discussion, the Manager was authorize( to obtain some quotations from local painters for this project. La Costa The Manager reported that a meeting was held in the field this morning with : Project La Costa Field Superintendent, Mr. Bob Stork, regarding a direct connection to the District's main line in the complex area which is now being served by one sing: meter which is an 8" x 2" compound meter. Because of a recommendation by their Fire Underwriters, they have requested that the District provide them with information as to what would be involved in the District assuming the pipelines in that area and complete individual metering for each unit in the complex area. The Yanager will make a study on this matter and work with the La Costa people if they wish to proceed with this program. The matter of fire hydrant rental fees will also be discussed. I Air Conditioning The Manager informed the Board that the vents for the door of the Sys tem furnace room have been purchased and the staff will be installing these shortly. Delinquent The Manager reported that one of the District's customers, Arthur Hogan, Accounts had made payment on his account by check which was returned for insuffic the water would be turned off. Hr. Hogan did come in with the cash and his account wa brought up to date. funds and he was asked to bring in either the cash or a cashier's check New Services The Manager reported that an application has been received for a 1%'' meter and service on property located near the District's "D" Reservoi The costs for such installation have been estimated at $600.00 and the owner, Mr. Guy Moore, has been advised that deposit of the funds will be required before the project can proceed. Meeting October 18. 1967 -3- County Animal A request has been received from the County of San Diego on the Shelter possibility of replacing their present 5/8" size meter with a larger District will give credit on the old meter which we take out. After discussion, the Manager was authorized to allow credit on this meter on the new installation based on the original cost of the meter, less repairs. Correspondence: Letter from Mr. Robert L. Small, Executive Officer, Local Agency Formation Commission, inviting the participation of this District in a study for the service area on a new annexation to the Vista area. Th-e Manager explained that the area involved is locate behind the District's Squires Dam and we would not be directly involved with providing service in that section. After discussion, it was agreed that the Manager should participate in these discussions but attend the meeting primarily to observe. Notice of hearing from the Local Agency Formation Commission on annexation to the CitJ of Oceanside known as the Middleton annexation. Notice from the Pacific Telephone Company regarding a reduction in the monthly telephc charges by $4.00 per month. Letter from Mr. William Fieldman, Bond Consultant for the City of Carlsbad, requesting information on the bonded indebtedness of the District as it effects the City of Carlsbad. Tbe Manager will be responding to Mr. Fieldman's request and will provide the required information. Announcement of tentative convention schedule for the IDA Convention to be held in Los Angeles, November 29, thru December 1, 1967. Arrangements will be made for attendance at this event. Approval of The Manager reported that the pipe has now been ordered for the El Purchase Orders Camino Real project and it is anticipated that the project will run meter at the Animal Shelter on Palomar Road and they have asked if the I I pretty close to the $2500.00 which is the amount budgeted. Purchase of The Manager informed the Board that a letter has now beer: received from' Vehicle the Weseloh Chevrolet Company advising the District thatthey now have a the truck for a net difference of $1,144.00. After discussion, the Manager was authorized to proceed on this modified bid and to forward a deposit with the Order. Air Conditioning The Manager presented an invoice from the E. Lomack Company, in thc Sys tem Repair amount of $218.93 for labor involved in the installation of the new compressor and kit for the air conditioning system. Tbe Manage: will discuss the charges further with the Lomack people and report back to the Board. Ratification of Upon motion of Director Palmer, seconded by Director Kelly, and Checks unanimously carried, the Board ratified Checks No. 2421 thru 2462, 1967, thru October 18, 1967, incl. The meeting was declared adjourned at 4:40 P.N. reply on the bid assistance and are prepared to make a firm offer on in the amount of $19,931.56, covering the period from October 4, I ATTEST : f- ! \ 7dL"U /' ,-pi", i Sekretary of the %oard of Director9 Meeting October 18, 1967 -4-