HomeMy WebLinkAbout1967-11-01; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL
WATER DISTRICT HELD ON NOVEMBER 1, 1967, AT 2:OO P.M., AT 5780 EL CAMINO REAL,
CARLSBAD, CALIFORNIA:
The meeting was called to order at 2:OO P.M., by President Maerkle with Directors
Carmichael, Kelly and Palmer answering roll call. Director Mac Leod was present
after 2:45 P.M., as noted. Also present were General Manager Kubota, Legal Counsel
Grosse, Superintendent Henley and Office Secretary.
Approval of Upon motion of Director Palmer, seconded by Director Carmichael and
Minutes unanimously carried, the minutes of the regular meeting of October 18,
1967, were approved as transcribed and mailed out by the Secretary. I
Committee Reports:
Finance The Manager reported that the District is in receipt of proposals on
Committee the audit for fiscal year 1967-.68 from the firms of Peat, Marwick, Mitche:
and Company and James Gaiser, C.P.A., and they have been delivered to the
Committee members for their review and recommendation. A report on the matter will be
presented at the next meeting.
Water Service The Manager reported that the City of Carlsbad has completed the
City of Carlsbad installation of the pipeline for the May Company connection and has
commenced construction on the Elm Avenue extension; however, this p:
will be delayed as the City has been advised that the plug valves are not scheduled
for delivery until November 10. There has been no further wort3 on the Laguna Riviera
Connection since the letter regarding the metering was again submitted to the City
Council over the President's signature.
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Water Agencies In discussing the Water Agencies Association meeting which the
Association District hosted at the Elk's Club on October 26, members of the Boar1
very good. Letters of appreciation will be prepared to Colonel Burnett who provided
the interesting film program, Mr. Edwin Frazee, who donated the flowers for the table:
and to the Elk's Club for their excellent dinner and service.
San Diego County Director Kelly gave a report on the current meeting of the SDCWA
Water Authority and discussions held on the Feather River Project and the problems
agreed that it was a very successful event and the attendance was
involved in the financing of this project.
Chamber of Director Carmichael reported on the regular meeting of the Carlsbad
Commerce Meeting Chamber of Commerce and discussed the new developments underway in
the community.
Legal Counsel's Report:
La Costa Reservoir Legal Counsel reported that the documents submitted to the La
Site Costa people on the reservoir site were returned just prior to
the meeting and have been properly executed to provide a recordab
deed and easement for the project. In an accompanying letter they did, however, indic
a couple of other points which they would like to have discussed. In regard to the
right of way that was deeded to the District for the pipeline to the reservoir site,
they would like to have the District's assurance that whereever the line is in the
County road that the District will subbordinate to the County's right of way for the
roadway. Legal Counsel informed the Board that this is a normal procedure and a lette
to that effect will be furnished to La Costa. In the event that the pipeline should b
below the County approved grade, they would also like permission to relocate the
facility. After discussion, Legal Counsel was authorized to write a letter to the
La Costa Development verifying the District's position on these matters.
Sale of Bonds Legal Counsel informed the Board that with these documents in the
I. D. No. 2 District's possession, the aale of the remaining bonds in I. D. No. 2
can now proceed. There was considerable discussion on the possibility
of placing a second tank at the "D" Reservoir location, if there are sufficient funds
available. The Manager was instructed to look into the costs for such an installation
so that the matter may be considered in connection with the La Costa project.
Director Mac Leod arrived at this time -- 2:45 P.M.
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Department of No report on this matter.
Public Health
Marron Legal Counsel reported there has been no further response from Mr. Marron
Account on his delinquent account.
Superintendent's The Superintendent reported that the City of CArlsbad has complete
Report their pipeline extension to serve the May Company Complex and, if
sometime tomorrow.
Squires Dam The Superintendent reported that he and the Nanager have been working
Road closely with the Contractor on the Squires Dam road work and that up to
following very closely the work outlined by the District. The Manager also confirmed
this fact and informed the Board that there will be some additional work involved
outside the contract in order to protect the road. The Committee also reported on
their inspection of the project and the extra work involved. Since the Contractor pla
to shut down the road completely tomorrow and is planning to pave Friday, the $Tanager
informed the Board that it will be necessary to contract for extra work to have the
old road reactivated for use during that period. After further discussion, upon motio
of Director Palmer, seconded by Director Carmichael, and unanimously carried, it was
moved that the Manager be authorized to work with Ted Lee si Sons and arrange for this
extra work.
Manager's Report:
Edwin Frazee In regard to the service connection for his new warehouse, the Manager
Project reported that Mr. Frazee has bean advised of the amount of deposit whic
everything goes right, they will be filling the line for testing
this point he feels that the Contractor is doing a good job and is
the District will require for this project.
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San Marcos County The Manager reported that payment has finally been received on the
Water District charges for the work performed by the District on the Gauthey con-
nection and that matter has been completed. However, he urged that
two Districts get together and draw up a formal agreement to cover this transportatio
arrangement.
Squires Dam The Manager reported that he had had an opportunity to see Mr. Bill
and reporting on the Squires Dam piezometer system. He suggested to Mr. Wahler that
they look at the program a little more realistically on their service charge and
present another proposal, which they agreed to do.
Wahler last week and discuss the matter of his proposal on the servici
The Manager informed the Board that, as authorized at the last meeting, he did make
arrangements with Bud Osuna's firm for the heavy equipment work at the Dam and they
spent about three days of work in cleaning out the diversion channel, fixing the scar
caused by the valve failure and cleaning out the bottom area around the Chlorination
Station. He explained that there will be some clean up work under the Ted Lee contrac
and the District will also have to make arrangements to have the area which was wash6
out on the Dam replanted.
Hughes Tool Company The documents covering the acceptance of the Hughes Tool Compar
Pipeline Extension Pipeline Extension have now been returned to the District, the
Manager reported, and the staff will proceed with the steps to
bring this project to a conclusion.
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Bond In response to the request from William L. Fieldman h Associate$, the
Information District has submitted a summary of the District's Bond Authorizations
and Indebtedness for their use in preparing a financial report for the
City of Carlsbad in connection with their civic center project. After discussion, the
Manager was instructed to write to Mr. Fieldman and request that the District be
furnished with copies of the report for use in the District's Bond sale program now
underway.
Miscellaneous Items:
SDCWA Inter= The Manager reported that he has been attending the meetings whicl
Agency Programs the San Diego County Water Authority has scheduled with operating
heads on the inter-agency programs and they are requested the co-
operation of all agencies for the scheduled shut-down by the Metropolitan from
December 7 thru December 16.
Personnel The Manager suggested that in line with the District's policy of improvil
the performance of personnel, that the necessary performance reports be
filed on an annual basis for all permanent employees. After discussion,
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the Manager was authorized to proceed with this phase of the District's personnel
program.
Delinquent The Manager reviewed the Water Statements Status report as of October 31
Accounts 1967, and informed the Board that a problem had arisen on the outstandir
balance on the Yasukochi account which was mailed out of the San Luis Rc
Post Office on Friday, October 27, but didn't reach the District office until Novembc
1. The Manager will contact the Yasukochi's and apologize for the telephone request:
for this payment and explain the mail delay.
I Correspondence:
Safety Letter from the American Water Work Association, dated October 11, 1967,
sward transmitting a Safety Award issued to the District on the 1966 Safety Contesl
The Manager reported that a letter and two sets of plans for water service for a
State maintenance facility were mailed to the District by mistake from the State
Office of Architecture & Construction and these have been forwarded to the City. The
maintenance yard is to be constructed on Louder Lane just off Palomar Airport Road
and the City has been reqested to advise the District as to the exact location of
water service inasmuch as if the water is served to portions of the District's I.D.
No. 3, there would be a special rate structure.
Questionnaire submitted by the Irrigation Districts Association concerning plans for
capital improvements which are anticipated furing the next ten year period. The
Manager will complete this document and submit same to the IDA.
Annual Financial Report from the Valley Center Municipal Water District. Report will
be reviewed and filed.
Annual Financial Report submitted by the San Diego County Water Authority. Report wi
be reviewed and filed.
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IDA Convention I.D.A. Fall Convention, Los Angeles - November 29 - December 1, 1967
Reservations Invitation -- Advance Registration Forms -- Tantative Program
and reservations for the convention functions and Board Members are to submit their
requests for reservations right away.
Announcement. The Manager will take care of advance registrations
Special Accounts Payable
The following invoices were presented for approval and payment:
Invoice from the Water Agencies Association of San Diego County listing a total of
22 dinners at the Association Meeting of October 26, 1967, for a total invoice amoun
of $104.50.
Invoice from the Lomack Service Company covering replacement of compressor and pipin
kit in air conditioning unit for a total of $218.93, less credit for labor of $25.00
for a new amount due of $193.93.
Upon motion of Director Carmichael, seconded by Director Palmer, and unanimously car
payment of these invoices mas approved.
Invoice in the amount of $1,230.00, submitted by Jack Y. Kubota, covering services
for the month of October, a total of 92 hours. Upon motion of Director Carmichael,
seconded by Director Palmer, and unanimously carried, the Board approved payment of
this invoice as presented.
I Purchase of The Manager requested that, rather than using up a lot of time obtainir
Equipment prices on the purchase of a small adding machine, the staff be given a
maximum amount and allowed to purchase it as reasonably as they can. BJ
common consent the Board agreed on this method of purchase for this item.
Ratification Upon motion of Director Kelly, seconded by Director Palmer, and unani-
of Checks mously carried, the Board ratified Checks No. 2463 thru No. 2480, in
the amount of $11,206.42.
Upon proper motion the meeting was declared adjourned at 4:50 P.M.
/ f- ATTEST :
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