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HomeMy WebLinkAbout1967-11-01; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON NOVEMBER 1, 1967, AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:OO P.M., by President Maerkle with Directors Carmichael, Kelly and Palmer answering roll call. Director Mac Leod was present after 2:45 P.M., as noted. Also present were General Manager Kubota, Legal Counsel Grosse, Superintendent Henley and Office Secretary. Approval of Upon motion of Director Palmer, seconded by Director Carmichael and Minutes unanimously carried, the minutes of the regular meeting of October 18, 1967, were approved as transcribed and mailed out by the Secretary. I Committee Reports: Finance The Manager reported that the District is in receipt of proposals on Committee the audit for fiscal year 1967-.68 from the firms of Peat, Marwick, Mitche: and Company and James Gaiser, C.P.A., and they have been delivered to the Committee members for their review and recommendation. A report on the matter will be presented at the next meeting. Water Service The Manager reported that the City of Carlsbad has completed the City of Carlsbad installation of the pipeline for the May Company connection and has commenced construction on the Elm Avenue extension; however, this p: will be delayed as the City has been advised that the plug valves are not scheduled for delivery until November 10. There has been no further wort3 on the Laguna Riviera Connection since the letter regarding the metering was again submitted to the City Council over the President's signature. I Water Agencies In discussing the Water Agencies Association meeting which the Association District hosted at the Elk's Club on October 26, members of the Boar1 very good. Letters of appreciation will be prepared to Colonel Burnett who provided the interesting film program, Mr. Edwin Frazee, who donated the flowers for the table: and to the Elk's Club for their excellent dinner and service. San Diego County Director Kelly gave a report on the current meeting of the SDCWA Water Authority and discussions held on the Feather River Project and the problems agreed that it was a very successful event and the attendance was involved in the financing of this project. Chamber of Director Carmichael reported on the regular meeting of the Carlsbad Commerce Meeting Chamber of Commerce and discussed the new developments underway in the community. Legal Counsel's Report: La Costa Reservoir Legal Counsel reported that the documents submitted to the La Site Costa people on the reservoir site were returned just prior to the meeting and have been properly executed to provide a recordab deed and easement for the project. In an accompanying letter they did, however, indic a couple of other points which they would like to have discussed. In regard to the right of way that was deeded to the District for the pipeline to the reservoir site, they would like to have the District's assurance that whereever the line is in the County road that the District will subbordinate to the County's right of way for the roadway. Legal Counsel informed the Board that this is a normal procedure and a lette to that effect will be furnished to La Costa. In the event that the pipeline should b below the County approved grade, they would also like permission to relocate the facility. After discussion, Legal Counsel was authorized to write a letter to the La Costa Development verifying the District's position on these matters. Sale of Bonds Legal Counsel informed the Board that with these documents in the I. D. No. 2 District's possession, the aale of the remaining bonds in I. D. No. 2 can now proceed. There was considerable discussion on the possibility of placing a second tank at the "D" Reservoir location, if there are sufficient funds available. The Manager was instructed to look into the costs for such an installation so that the matter may be considered in connection with the La Costa project. Director Mac Leod arrived at this time -- 2:45 P.M. I Department of No report on this matter. Public Health Marron Legal Counsel reported there has been no further response from Mr. Marron Account on his delinquent account. Superintendent's The Superintendent reported that the City of CArlsbad has complete Report their pipeline extension to serve the May Company Complex and, if sometime tomorrow. Squires Dam The Superintendent reported that he and the Nanager have been working Road closely with the Contractor on the Squires Dam road work and that up to following very closely the work outlined by the District. The Manager also confirmed this fact and informed the Board that there will be some additional work involved outside the contract in order to protect the road. The Committee also reported on their inspection of the project and the extra work involved. Since the Contractor pla to shut down the road completely tomorrow and is planning to pave Friday, the $Tanager informed the Board that it will be necessary to contract for extra work to have the old road reactivated for use during that period. After further discussion, upon motio of Director Palmer, seconded by Director Carmichael, and unanimously carried, it was moved that the Manager be authorized to work with Ted Lee si Sons and arrange for this extra work. Manager's Report: Edwin Frazee In regard to the service connection for his new warehouse, the Manager Project reported that Mr. Frazee has bean advised of the amount of deposit whic everything goes right, they will be filling the line for testing this point he feels that the Contractor is doing a good job and is the District will require for this project. I San Marcos County The Manager reported that payment has finally been received on the Water District charges for the work performed by the District on the Gauthey con- nection and that matter has been completed. However, he urged that two Districts get together and draw up a formal agreement to cover this transportatio arrangement. Squires Dam The Manager reported that he had had an opportunity to see Mr. Bill and reporting on the Squires Dam piezometer system. He suggested to Mr. Wahler that they look at the program a little more realistically on their service charge and present another proposal, which they agreed to do. Wahler last week and discuss the matter of his proposal on the servici The Manager informed the Board that, as authorized at the last meeting, he did make arrangements with Bud Osuna's firm for the heavy equipment work at the Dam and they spent about three days of work in cleaning out the diversion channel, fixing the scar caused by the valve failure and cleaning out the bottom area around the Chlorination Station. He explained that there will be some clean up work under the Ted Lee contrac and the District will also have to make arrangements to have the area which was wash6 out on the Dam replanted. Hughes Tool Company The documents covering the acceptance of the Hughes Tool Compar Pipeline Extension Pipeline Extension have now been returned to the District, the Manager reported, and the staff will proceed with the steps to bring this project to a conclusion. I Bond In response to the request from William L. Fieldman h Associate$, the Information District has submitted a summary of the District's Bond Authorizations and Indebtedness for their use in preparing a financial report for the City of Carlsbad in connection with their civic center project. After discussion, the Manager was instructed to write to Mr. Fieldman and request that the District be furnished with copies of the report for use in the District's Bond sale program now underway. Miscellaneous Items: SDCWA Inter= The Manager reported that he has been attending the meetings whicl Agency Programs the San Diego County Water Authority has scheduled with operating heads on the inter-agency programs and they are requested the co- operation of all agencies for the scheduled shut-down by the Metropolitan from December 7 thru December 16. Personnel The Manager suggested that in line with the District's policy of improvil the performance of personnel, that the necessary performance reports be filed on an annual basis for all permanent employees. After discussion, 'I the Manager was authorized to proceed with this phase of the District's personnel program. Delinquent The Manager reviewed the Water Statements Status report as of October 31 Accounts 1967, and informed the Board that a problem had arisen on the outstandir balance on the Yasukochi account which was mailed out of the San Luis Rc Post Office on Friday, October 27, but didn't reach the District office until Novembc 1. The Manager will contact the Yasukochi's and apologize for the telephone request: for this payment and explain the mail delay. I Correspondence: Safety Letter from the American Water Work Association, dated October 11, 1967, sward transmitting a Safety Award issued to the District on the 1966 Safety Contesl The Manager reported that a letter and two sets of plans for water service for a State maintenance facility were mailed to the District by mistake from the State Office of Architecture & Construction and these have been forwarded to the City. The maintenance yard is to be constructed on Louder Lane just off Palomar Airport Road and the City has been reqested to advise the District as to the exact location of water service inasmuch as if the water is served to portions of the District's I.D. No. 3, there would be a special rate structure. Questionnaire submitted by the Irrigation Districts Association concerning plans for capital improvements which are anticipated furing the next ten year period. The Manager will complete this document and submit same to the IDA. Annual Financial Report from the Valley Center Municipal Water District. Report will be reviewed and filed. Annual Financial Report submitted by the San Diego County Water Authority. Report wi be reviewed and filed. I IDA Convention I.D.A. Fall Convention, Los Angeles - November 29 - December 1, 1967 Reservations Invitation -- Advance Registration Forms -- Tantative Program and reservations for the convention functions and Board Members are to submit their requests for reservations right away. Announcement. The Manager will take care of advance registrations Special Accounts Payable The following invoices were presented for approval and payment: Invoice from the Water Agencies Association of San Diego County listing a total of 22 dinners at the Association Meeting of October 26, 1967, for a total invoice amoun of $104.50. Invoice from the Lomack Service Company covering replacement of compressor and pipin kit in air conditioning unit for a total of $218.93, less credit for labor of $25.00 for a new amount due of $193.93. Upon motion of Director Carmichael, seconded by Director Palmer, and unanimously car payment of these invoices mas approved. Invoice in the amount of $1,230.00, submitted by Jack Y. Kubota, covering services for the month of October, a total of 92 hours. Upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carried, the Board approved payment of this invoice as presented. I Purchase of The Manager requested that, rather than using up a lot of time obtainir Equipment prices on the purchase of a small adding machine, the staff be given a maximum amount and allowed to purchase it as reasonably as they can. BJ common consent the Board agreed on this method of purchase for this item. Ratification Upon motion of Director Kelly, seconded by Director Palmer, and unani- of Checks mously carried, the Board ratified Checks No. 2463 thru No. 2480, in the amount of $11,206.42. Upon proper motion the meeting was declared adjourned at 4:50 P.M. / f- ATTEST : 7 ,p:cz4 Ah:; ,. p;