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HomeMy WebLinkAbout1967-11-15; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MLTNICIPAL WATER DISTRICT HELD ON NOVMEBER 15, 1967, AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:OO P.M., by President Maerkle with Directors Kelly, Carmichael, Palmer and Mac Leod answering roll call. Also present were General Manager Kubota, Legal Counsel Grosse, Superintendent Henley, and Office Secretary. Approval of After discussion, upon motion of Director Palmer, seconded by Director Minutes Carmichael and unanimously carried, the minutes of the regular meeting I of November 1, 1967, were approved as transcribed by the Secretary. Finance Committee: Annual Audit The Manager reported that the Finance Committee had convened on 1967-68 Fiscal Monday, November 13, 1967, and had reviewed in detail the proposals Year submitted by Peat, Marwick, Mitchell si Company and James M. Gaieer to provide professional auditing services for the current fiscal yea: 1967-68. A written report setting forth the recommendations of the Committee was sub1 to the Board and Committee members explained that their decision was reached after considering the benefits to be derived by the District in changing the auditing firm from time to time and Mr. Gaiser's proposal to appear before the Board on a quarter1 basis and report on the status of the District's accounting systems. The Committee also recommended that, in view of the high caliber of auditing services which Peat, Marwick, Mitchell si Company have performed in the past, that their firm be given con sideration at such time that another entity be considered to do auditing work for thl District. After discussion, upon motion of Director Mac Leod, seconded by Director Kelly, and unanimously carried, it was moved that the Board accept the recommendatio of the Finance Committee and that Mr. James M. Gaiser be retained for the 1967-68 fiscal year audit. Conference President Maerkle reported that it had been brought to his attention Table -- Board that some of the Board Members would like to consider the purchase o Room some new Board Room conference table assemblies which would provide was instructed to look into the matter and report back at the next meeting on the tables and prices available. San Diego County Director Kelly reported on the activities of the San Diego County Water Authority Water Authority and action taken at the regular monthly meeting c I better arrangement for the meetings. After discussion, the Manager the Board of Directors. Joint System In connection with the Authority report, the Manager presented a lett Filtration submitted by L. R. Burzell, General Manager and Chief Engineer for tk Study SDCWA, concerning a proposed study of joint system filtration by willingness to participate in this study and pay an equal share of the study's cost, After discussion, the Manager was instructed to reply to this communication and in- form the Authority that the District has approved the concept for a regional- study for a water filtration to be conducted under the auspices of the Authority. Insofar as a pledge for participation in the costs for such a study, it was the feeling of 1 Board that the Water Authority should consider advancing the funds for these expensc at this time. The Manager was also authorized to offer the services of the District personnel and any preliminary information available in the District's Water Quality Master Plan to assist in this study. Chamber of Director Carmichael reported on his attendance at the regular meeting Commerce the Carlsbad Chamber of Commerce at which time officials of the May Member Agencies and requesting an indication as to the District's m Company presented a report on their plans for the development of their complex. Water Service The Manager reported that there has been no further word from the City of Carlsbad City of Carlsbad on any of their connections. Legal Counsel Report: La Costa Legal Counsel reported that everything is now in order on the matter of Reservoir the site for the tank in the La Costa Development and that the next ste Site in the project will be to sell the bonds. Improvement District Legal Counsel reported that he and the Manager had met and No. 2, Series 3 had gone over the files on the I. D. No. 2 Bond Authorization Bond Sale in order to proceed with the program for the sale of the remaining bonds. It was his recommendation that the Treasurer be authorized to contact the local banks and advise them unofficially that these bond are coming up for sale. Ee pointed out that under the bond resolution it appears that the District will be obligated to stay with the 5% interest rate. Legal Counsel will prepare the necessary resolutions and official bid proposal form setting forth the date for the bid opening. Marron Legal Counsel reported that an agreement has been reached with Mr. Marron Accounts on settlement of his account and he is waiting on a letter absolving him specific area where the District relocated the water meters. The Manager will draft up a letter setting forth the District's responsibility in this regard for Mr. Marror approval so that final settlement may be completed. Pipeline To complete payment of the settlement proceeds on the pipeline suit, Legal Suit Counsel reported, the District is in receipt of the cash portion by check in the amount of $41,823.06, payable to the District and Higgs, Jennings, Fletcher SI Mack, attorneys for the suit. An additional check in the amount of $112.95 was also received by the District which is to reimburse the District for its share of payments made to the Association of Pipe Antitrust Plaintiffs. Except for collection and payment of the two notes covering the $6,191.64 interest in the notes issued by United Concrete Pipe Corporation and U. S. Industries, Inc., the transmission of the foregoing sums terminates the District's interest in this settlement. The cases are proceeding against American Pipe and Construction Company and the District will be kept advised of their progress. After discussion as to the best investmant of these funds, upon motion of Director Mac Leod, seconded by Director Palmer, and unanimously carried, the Treasurer was authorized to check the District's fund status and determine the amount of these func which can be,invested and place them to the best advantage for earnings for the District. I of any responsibility for possible failure of the road pavement in the I! Superintendent's Report: El Camino Real Superintendent Henley reported that the District's portion of the Highway Project relocation of facilities in El Camino Real is almost completed and all that remains to be done is the installation of the new valve cans for the project. Squires Dam Final oiling on Squires Dam Road was completed about 6 days ago, Road Improvement the Superintendent reported, but with the damp weather it doesn't seem to be drying properly and may require sanding. Operations and Water production is running at 8 second feet, the Superintendent Maintenance reported and the water level at Squires Dam is at 498.4. A new meter is scheduled to be installed at the County Animal Shelter this week, the Superintendent reported, and all materials have been delivered and the meter probably will be in Friday. Manager's Report: Frazee The Manager reported that Mr. Frazee has almost completed construction of Project his warehouse facility on Palomar Airport Road and the District has request€ this installation. Squires Dam The Manager presented for approval an invoice submitted by Ted Lee and a deposit of $1500.00 so that work can proceed on the meter and service for 1 Road and Sons covering the contract work completed on the Squires Dam Road for a total of $6,572.00, and listing in detail the extra work authorize in the amount of $288.81, for a total amount due on the project of $6,860.81. After c cussion, the Board authorized payment of these amounts in accordance with terms of tl contract and the work authorized. La Costa The Manager reported that the District's Offer and Acceptance of Water Unit 114 System Facilities Form has now been completed by La Costa on their Unit 84 Subdivision. It was the Manager's recommendation that the District officia: accept these facilities. Meeting Nov. 15, 1967 -2- After reviewing the acceptance form, it was the recommendation of the Legal Counsel that the forms be returned with the request that there be an execution by the corporation to match that of the original agreement between the developer and the District. After further discussion, upon motion of Director Kelly, seconded by Direct1 Mac Leod, and unanimously carried, it was moved that the District accept the improve- ments for La Costa Unit No. 4 Subdivision and authorize the exoneration of the surety bonds for the project. Road The Manager explained that bids for the miscellaneous road repairs at "C" Repairs Line and the parking lot had been requested along with the work at Squires due to the press of other jobs. Another local contractor, Mr. Tom Monreal, has also been contacted for a proposal but there has been no response to date. In view of the weather conditions, the Manager requested that he be authorized to make some satisfac arrangement or have District personnel do the repairs. After discussion, the Manager was authorized to proceed with these road repairs as discussed. The possibility of continuing the road improvement from Squires Dam to El Camino Real with the property owners participating in the project was discussed. The Manager was authorized to poll the property owners to ascertain the extent of interest in such a project and to offer the services of the District office to administer the program, and the decomposed granite at Squires Dam for such use. Delinquent The Manager reviewed the listing of delinquent accounts as of this date Accounts showing a total outstanding $530.60. Janitorial The Manager reported that he had a conference with Mr. Bratton regarding Services the level of janitorial servies and discussed what the problem areas are. He has changed his cleaning schedule from Tuesday evening to Saturday and and he did catch some of the areas which needed additional attention. After discussio the Manager was instructed to observe Mr. Bratton's operations closely during the month and a determination will be made at the next meeting as to the adequacy of his services. Local Agencies The Manager announced that at the request of the San Diego County Formation Local Agencies Formation Commission, a meeting has been scheduled Commission here at the District to discuss the problems of annexations for the Meeting areas lying between this area and the City of Vista. La Costa The Manager reported that he has been in contact with Mr. Burton Kramer Collections regarding the setting up of a program for paying the La Costa resident I Dam but Mr. Lee has indicated he will not be able to take care of these item; I water accounts and a meeting on the subject will be arranged shortly. San Diego County In regard to the scheduled shut-down by the San Diego County Water Water Authority Authority, member agencies have requested that if the area doesn't Shut-down have rain before the 27th of November that it be postponed until there has been some rainfall. Correspondence: Request from the Irrigation Districts Association on a survey of Captital Improvement Programs for all agencies. The Manager will compile the data for this report. Invitations to the State Chamber of Commerce annual meeting to be held on December 7, 1967, at the Statler Hotel, Los Angeles, California. Ebright Lake Legal Counsel called the Board's attention to the fact that the lake Agreement which Mr. Ebright has created on his property off Sunnycreek Road is so located that it covers a portion of the District's Squires Dam pipe- line and the emergency blow-off. It was his recommendation that the District enter ir some type of agreement with Mr. Ebright whereby the District would have the right to go in at any time and drain it in the event of emergency. After discussion, Legal Counsel was instructed to contact Mr. Ebright by letter and put him on notice regardi this operational problem. Upon motion of Director Palmer, seconded by Director Carmichael, and unanimously carried, it was moved that Legal Counsel be instructed to write a letter regarding this matter to Mr. Ebright. I Meeting November 15, 1967 -3- I Approval of The Manager presented a price quotation on a checkwriter submitted Purchase Orders by the Paymaster Corporation listing a price of $154.00, less 15% Director MacLeod, seconded by Director Kelly, and unanimously carried, it was moved that the Manager be authorized to purchase this equipment at the price quoted. Upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carried, the Board approved payment to Ted Lee and Sons for the additional work authorized at Squires Dam in the amount of $288.81, not covered in the original contract. Ratification of Upon motion of Director Palmer, seconded by Director Kelly, and Checks unanimously carried, the Board ratified checks No. 2481 thru No. 2533, in the amount of $31,745.01, covering the period from November 2, 1967 thru November 15, 1967, incl. Upon proper motion the meeting was declared adjourned at 5:25 P.M. discount, for a net of $137.89. After discussion, upon motion of ATTEST : >F: /c / -\ ., ,' P -kb \vF/p&d L- ,::;[c-, Skcretary of the Board of DirActors I I Meeting November 15, 1967 -4- .. ..