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HomeMy WebLinkAbout1967-12-06; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON DECEMBER 6, 1967, AT 2:OO P.M., AT 5780 EL CAMINO EEAL, CARLSBAD, CALIFORNIA: President Maerkle called the meeting to order at 2:OO P.M., with Directors Carmichael Mac Leod, Palmer and Kelly answering roll call. Also present were General Manager Kubota, Legal Counsel Grosse, Superintendent Henley and Office Secretary. Approval of Upon motion of Director Palmer, seconded by Director Carmichael, and Minutes unanimously carried, the minutes of the regular meeting of November 15, I 1967, were approved as transcribed and mailed out by the Secretary. Committee Reports: Personnel Discussion on the matter of personnel was deferred until later on in the meeting. Water Service Legal Counsel reported that he had had another call from the City City of Carlsbad Attorney and he had suggested that perhaps the District could be arrived. at. The Manager had submitted another letter with some more detailed infor- mation for Legal Counsel to use in the negotiations with the City but, in the meantirr another problem has arisen with the meter at the Calavera Vault and it has been determi.ned that it is not operating properly. The Manager pointed out that, if the City were agreeable, we could have a moritorium on the matter of the metering until the County commences the road construction in that area and make the necessary re- placements at that time. During the discussion which followed attention was called to the fact that the present losses which the District is bearing on the inaccuracy of the reading on the Calavera meter might offset the cost of installing the new equipment at this Vault, which on the basis of an informal bid is estimated at around $3,000 to $4,000 for the new Venturi Nozzle and Flow Watcher. After further discussion, upon motion of Director Mac Leod, seconded by Director Carmichael, and unanimously carried, it was moved that the Manager be authorized to take steps to replace both of these units at the Calavera Vault. The matter of reactivating the meter at Point "DU and the need for a regulating valve at this point was also broughi up for discussion. After determining an immediate need for reactivating this station to record the water flow to the south and the installation of a butterfly valve at this point to allow better regulatory procedures for the southern part of the Distric upon motion of Director Palmer, seconded by Director Kelly, and unanimously carried, it was moved that the Manager be authorized to compile figures on reactivating the Point "D" meter and the installation of a butterfly valve for that line, and an additional estimate on the cost of installing the by-pass along with the Calavera pro j ecc . Chamber of Director Carmichael reported that the regular meeting of the Chamber of Commerce Commerce was held jointly with the Escondido Chamber of Escondido and mere precise in the manner in which the City water billing is I he did not attend. Irrigation Districts Delegates to the Irrigation Districts Association Convention Convention held in Los Angeles, November 30 thru December 1, 1967, report on the Convention activities. Legal ICounsel: Marron Legal Counsel reported that the letter which the Manager drew up concernir: Account the responsibility for the permanency of the pavement in the Airport road was satisfactory and Nr. Marron has agreed to bring his check into the office tomorrow morning. I Graham Kelly Because of the increased interest in the sale and development of the Easement - Graham Kelly property, Legal Counsel and the Manager were directed to Line "E" look into the matter of obtaining title to this easement for the District's Line "E" pipeline so that proper recordation may be complet Superintendent's Report: Construction Program: EI camino The Superintendent reported that the District has eompleted relocati1 Real Froject its facilities in El Camino Real and we are waiting for the Contract( to finish the paving project so that the District can raise the valvc cans. Elm Avenue The City has done some work on the plug valves and east lateral, the Pro j ecrt Superintendent reported, and they are now working on the west Lateral for the Elm Avenue extension. Operation: Squires Dam The Superintendent reported that the Squires Dam Road is holding up Road well with the recent rains and that materials are now avalable at the I Dam so that repairs aan be taken care of as needed. After a brief recess the meeting was reconvened at 3:30 P.M. Squires Dam Arrangements will be made to obtain some barley seed for planting at Maintenance Squires Dam in order to prevent further erosion of the area. The superintendent reported on a chlorine tank failure which occurred at the Squires Dam Chlorination Station last week and resulted in the loss of about 300 lbs. of chl but caused no damage to the treatment room. The City Fire Department was called in to assist in entering the room with their air tank as the air was so saturated with chlori.ne gas that the District's equipment was not adequate. Since that time, inquires have been put out for prices on a portable air tank for purchase by the Dis to use in such an emergency. New Services Superintendent Henley reported that the meter installation has been meter and service for the Moore property at I'D" Tank has been held up awaiting delivery of the meter. San Diego County It was reported that on schedule the San Diego County Water Hater Authority Authority shut-down was started yesterday and the District is jus completed at the Animal Shelter for the County and installation of the Shut-dom now realizing the cut-back in the water delivery. It is anticipat that the District will be allowed to continue with 3 second feet and, with the Dam level at 504.3, no problems are anticipated, the Superintendent informed the Board. 1 Manager ' s Report : Edwin Frazee The Manager informed the Board that the District has not yet heard Project from Mr. Frazee in regard to the deposit for his warehouse project so this connection is still pending. Sunnycreek Road The Manager reported that twenty of the property owners who are Project using Sunnycreek Road were contacted b~7 letter and asked to indic2 contacted have responded and the Manager informed the Board that just prior to the meeting he had also taked to two other property owners in the area, Mr. Andrews and Mr. Stephenson and they are also interested in proceed.ixg GiLh i:h~ project . After discussion, the Manager was instructed to pursue the project on the basis of making a closer estimate on the cost of the road construction. La Costa Unit In regard to the closing out of the La Costa Unit No. 4 Sub- No. 4 Subdivision division, the Manager reported that they have now submitted a letter to the District transmitting the revised form for the acceptance of the facilities for this project. La Costa South The Manager reported that the District is now involved with Proposed Subdivision La Costa in regard to a new development which they have propo: informal meeting with Irv Roston, Rick Engineering and Maury Smith from the Olivenh; Municipal Water District to discuss the project. A study map of the proposed sub- divisi.on was displayed and the Manager explained that La Costa has two things which they wish to have takan care of; first, they have asked if the respective Districts would be in a position to signify their ability to serve this development since the area involved lies within the boundaries of the two Districts; and secondly, they would like to arrive at some kind of mutually acceptable adjustment in the respecti1 boundaries of both Districts for the service areas. Rick Engineering has also sub- mitted a letter concerning the subdivision and have requested that the District sub1 a formal letter to the San Diego County Planning Department declaring that the land is in our District and water is available under the conditions that we dicate. The Manager informed the Board that the La Costa people have also indicated they will proceed with the site development work and the pipeline contribution for the reservt which is urgently needed for elevated storage to serve the La Costa area. After dis. cussion, the Manager was authorized to submit the letter, as requested, to the Coun on this project. their interest in 'ihe project. A total of twelve of the twenty to be known as La Costa South and that he had attended an I Meeting December 6, 1967 -2- I. D. No. 3 The Manager explained that under the provisions of the I. D. No. 3 Bond Bonds issue a Sinking Fund has been established to redeem callable bonds at the option of the District on or after March 1, of each respective year in accordance with the Redemption Schedule provided. He pointed out that the Distri has now accummulated funds for the redemption of the callable bonds through 1966-67 and he asked if the Board wished to proceed with this program. After discussion, Leg Counsel and the Manager were instructed to look into the matter and take the aecessa legal steps to call these bonds. Local Agencies The Manager reported on the meeting held by the Local Agencies Forma Formation Commission at the District office last week with the City of Vista, Commission City of Oceanside, City of Carlsbad and Buena Sanitation District northeast of Squires Dam. As a final decision it was agreed that the Local Agencies Formation Commission would get a report from their Staff and request each agency to indicate on a map which areas they wish to serve. Road Repairs The Manager explained that he has not been able to get any proposals soon a:; he can get someone interested it will be taken care of. Miscellaneous Items : 1968 Ford As soon as the repairs can be made to the parking lot area the Manager Premiere requested that he be authorized to close out the deposit balance of $10. to the Ford people. By comon consent the Board authorized the Manager to release this deposit. San Diego County The Manager informed the Board that the letter has gone back to Water Authority Mr. Lynn Burzell setting forth the District's position in regard t the pledge for participation in costs of a water study for a Count wide filtration plant and that the matter is scheduled to be discussed at the next regular meeting of the Operating Heads of the Authority. Hughes Tool Company The "as built'' plans have now been received from the Hughes Too Pipeline Extension Company, the Manager reported, and this constitutes everything is required to complete the project. After discussion, upon mot: of Director Kelly, seconded by Director Mac Leod, and unanimously carried, it was mo- that the District's pledge, in the amount of $3,293.75 for the increased pipeline capacity, be authorized for payment at this time. Vehicle The Manager reported that, in order to formalize the records and dis= Maintenance position of the District's vehicles, the Superintendent to prepare a monthly summary and operating records for each vehicle and to make up a list of all emergency equipment aboard each vehicle. I. D. No. 2 The Manager reported that he and Treasurer Director Kelly have discuss1 Series 3 the matter of the sale of the unissued bonds for I. D. No. 2 and he Bond Sale reviewed a draft of an official statement concerning the issue which hl the Treasurer and Legal Counsel to develop a geneal outline as to how to proceed wit: the sale of these bonds. Delinquent The Manager reviewed the listing of delinquent accounts as of this date Accounlzs showing a total due of $87.23. University of The Manager reported that the Agreement covering the use of Squires Califo~mia Dam Road by the University of California has bean completed and all i officials in attendance to discuss the service area lying to the from paving contractors for the road repairs on the "C" Line but as I had prepared. After discussion, the Manager was directed to work with parties have signed. I La Costa The Manager informed the Board that he has been working closely with the Metering La Costa people on modifying their metering system for better fire protec. Program At this time it appears they would rather put in a large connection for tl decision has as yet been reached on the matter. Announcements : Directory compiled by the Irrigation Districts Association listing all officers of member agencies. Purchase Orders: The Manager requested approval for the purchase of a pressure recording devise, as fire protection and leave their private system as it is but no definite ~,r--~z-.- n -__- L--- L ~nr- - budgeted, based on a quotation submitted by the Bristol Company in the amount of $36C plus tax. Upon motion of Director Palmer, seconded by Director Carmichael, and un- animously carried, kt was moved that the District acquire this recording device for our protection. Authorization was requested by the Manager for the purchase of two sets of foul weather gear at a cost of $16.00 each. After discussion, upon motion of Director Carmichael, seconded by Director Kelly, and unanimously carried, the Board approved t purchase of these items. I Special Accounts Payable: Upon motion of Director Palmer, seconded by Director Carmichael, and unanimously carried, the Board approved payment to the firm of Higgs, Jennings, Fletcher & Mack in the amount of $25.00 for legal fees. The following requests for reimbursement for expenditures in connection with the IDA Convention were presented: Diector Palmer: $ 29.11 Director Mac Leod: 17.20 Director Maerkle: 47.00 Upon motion of Director Carmichael, seconded by Director Kelly, and unanimously carrj payment was authorized for these expenses. Invoice in the amount of $109.00 covering insurance premium on new vehicle, less crec on 1963 Model coverage, for a net amount due McClellan Insurance of $35.00. Upon motj of Director Palmer, seconded by Director Kelly, and unanimously carried, the Board approved payment of these invoices. Invoice submitted by Jack Y. Kubota, in the amount of $1,147.50, covering professiona services rendered for the month of November, 1967. Upon motion of Director Carmichael seconded by Director Mac Leod, and unanimously carried, it was moved that this invoic be paid. Invoice submitted by Peat, Marwick, Kitchell & Company, in the amount of $1,540.00, covering auditing services for fiscal year 1967. Upon motion of Director Kelly, seconded by Director Mac Leod, and unanimously carried, this invoice was authorized for payment. Ratification Upon motion of Director Palmer, seconded by Director Kelly,and of Chec'ks unanimously carried, the Board ratified Checks No. 2534 thru No. 2547, December 6, 1967. Executive President Maerkle called for an executive session for the purpose of Session discussing personnel matters at 5:lO P.M. The meeting was reconvened I in the amount of $36,833.03, covering period from November 15, thru at 5:30 P.M. and it was announced that no action was taken. The meeting was declared adjourned at 5:32 P.M. ATTEST : T\.\ \ I g:;>ar#A&)dL\,LJ ;\ Secretary of the Board of Direct'rs P Meeting December 6, 1967 .. .. - 4-