HomeMy WebLinkAbout1967-12-20; Municipal Water District; MinutesMINUTES OF A REGULRR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL
WATER DISTRICT HELD ON DECEMBER 20, 1967, AT 2:OO P.M., AT 5780 EL CAMINO REAL,
CARLSBAI) , CALIFORNIA:
The meeting was called to order at 2:OO P.M. by President Maerkle, with Directors
Carmichael, Kelly, Mac Leod and Palmer answering roll call. Also present were General
Manager Kubota, Legal Counsel Grosse, Superintendent Kenley and Office Secretary.
I Approva:l of In reviewing the minutes of the regular meeting of December 6, 1967, it
Minutes was noted that the property owners listed in connection with the propose
Mr. Richardson. After discussion, upon motion of Director Palmeer, seconded by Direct
Carmichael, and unanimously carried, the minutes of the regular meeting of December 6
1967, were approved with this correction.
improvement of Sunnycreek Road should be listed as Mr. Stephenson and
Committee Reports:
Water Service The Manager reported that since the last meeting and the Board's
City of Carlsbad decision to replace the malfunctioning Calavera meter, he had
looked into the matter quite thoroughly and had reviewed the studi
prepared by the former District Engineer. After evaluating the replacement program,
it appears that the expense of $3,000 to $4,000 might be better spent in constructing
a new metering station at a location west of El Camino Real and Chestnut Avenue. He
explained that a flow meter located at this point would provide a positive means of
metering all flows to the City and there would be completely eliminated from any watf
statement to the City of Carlsbad, any estimates of losses, deduction of District
consumer meter sales, or any other factors that might create items for discussion. HE
also pointed out that upon moving the final metering point to a position in Chestnut
Avenue any new connections made by the City from the District's main transmission
line or pipelines of Improvement District No. 3 would require a meter and that this
situation might also apply to Improvement District No. 2. In accordance with this
program. he suggested it would be appropriate for the Board to consider a modificatior
of their current policy whereby any consumer in our I. D. No. 2 or No. 3, notwith-
standing the fact that they may or may not be in the City of Carlsbad, would be
served with domestic, irrigation, or commercial water from the District itself. He
explained that it is in the interest not only of the City and The District, but the
property owners themselves, that the District retails the water in our Improvement
Distric.ts No. 2 and No. 3 and that the problems experienced and extra costs involved
in the El Camino Mesa area have borne out this fact. After considerable discussion, j
was the. Board's decision that more benefits could be derived fromthe expenditure of
these funds for a new metering station at Chestnut Avenue and that it would greatly
improve upon the District's metering to the City. Legal Counsel was instructed to
write E! letter to the City advising them bf the Board's decision to install this
meter and that all future connections will have to be metered.
I. D. No. 2 It was reported that the Treasurer, Director Kelly, Legal Counsel,
Series 3 Bonds and the Manager have been working on a program for the sale of the
made for a meeting with Mr. Russell Sheffler, a local resident, in the event he is
interested as a private investor. The Committee is also preparing a ten year operatic
study for use in selling these bonds and compiling information for an offical statemc
concerning the I.D. No. 2 area.
Chamber of Director Carmichael reported on his attendance at the regular meeting
Commerce of the Chamber of C-ommerce.
San Diego County Director Kelly presented his report on the monthly meeting of the
Water Authority Board of Directors of the San Diego County Water Authority.
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unissued bonds authorized in I. D. No. 2. Arrangements are being
I Legal Counsel Report:
Marron Legal Counsel reported that collection has been made on the Marron account
Account and the check has been turned over to the District office.
Line D-2 Legal Counsel reported that he had discussed at length with Mr.
Right of Way Kenneth Ebright the matter of raising the blow-off on the Squires Dam
Ebright maintains that the blow-off is not in the lake but is actually exposed on
the bank area and it was the Legal Counsel's suggestion that someone from the Distri
staff get together with Mr. Ebright and actually locate the facility to see if it wi
require raising to be operable. It is also planned to submit a formal letter to him
regarding the easement use and a contract covering the use of this easement for his
signature .
Line which is now under water in the lake area on his property. Mr.
Line "E" Legal Counsel reported that he had been successful in contacting Mr.
Right of Way Graham Kelly regarding the Line "E" right of way and he has now promisel
at the next meeting.
Superintendent ' s Report :
El Camino Real The Superintendent reported that work on this project is continuing
Highway Project but the District has not been involved in the construction and ther
to have the new easement documents properly executed for presentation
I is no rep-ort to be made at this time.
Squires Dam The Superintendent reported that the road work at Squires Dam seems to
be holding up well and that the field crew is keeping a close watch out
for any damage.
Operation and Maintenance:
It was reported that a new detailed report has been set up on all District vehicles
and all repair and maintenance expenditures will be recorded.
In accordance with their replacement program, new meter heads have been installed by
the San Diego Gas and Electric Company at "B" Pumping Station, Santa Fe Reservoir and
the Squtres Dam Chlorination Station, the Superintendent reported.
SDCWA The Superintendent reported that water delivery to the District was resum
Aqueduct from the Second Aqueduct on the 17th of December and that, according to t
Shutdown Authority, the facility is in good shape and all of the work was complete
as acheduled.
Manager's Report:
Frazee 'Warehouse The Manager reported that Mr. Edwin Frazee has now turned in the
Pro j ect deposit for the meter and service installation at his new warehous
on Palomar Airport Road and all materials have been ordered for
I the project .
I. D. No. 3 Information on the legal procedures involved in redeeming the bonds
Callable Bonds in the I. D. No. 3 series which are subject to call on or before
March 1, 1968, is being compiled, the Manager informed the Board,
and a report on this program will be made at the next meeting.
Local Agency The Manager reported on an inquiry received from the Local Agency
Formation Formation Commission regarding logical service areas for the Vista-
Commission Oceanside-Carlsbad area. In connection with this area study each
and policies concerning jurisdiction in the event of annexations by the cities withir
the area. He pointed out that in developing a tentative plan for this study the Distl
should look closely at the future service connections in the areas of I. D. No. 2and
I. D. No. 3 and plan to maintain its posture as a retailer of water in these areas
whether they are in the City of Carlsbad or not. After discussion, the Manager was
authorized to work on this study with the Commission.
agency has been asked to indicate their present service capabilities
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Sunnycreek Road The Manager reported that since the last meeting he had had another
Improvement favorable response on the Sunnycreek Road project from the Maas Rowc
firm and had also heard from the Krow Investment Group who indicatec
they would have to have a meeting before any decision could be reached. In the meant:
measurements have been obtained on the roadway and Mr. Ted Lee was asked to turn in i
estimat.e based on the 5100 feet of 16-foot roadway. His proposal was submitted for a
lump stun of $10,000.00 9 which also includes the hauling costs for approximately 1,20(
yards of decomposed granite rather than utilizing the materials available at Squires
Dam. After discussion as to an equitable division of the costs in relationship to thc
direct beneffts to individual property owners, upon motion of Director Kelly, secondc
by Director Carmichael, and unanimously carried, it was moved that the Manager prepa:
a segregation of the costs for the property owners along the roadway after which it
can be determined what share of the costs the District should pick up for the projec'
Attention was called to the fact that a decision should also be made as to whether tl
District should maintain the roadway and, if so, under what conditions.
Safety The Manager reported that a safety program is being initiated for the fie11
Program employees which will involve approximately % hour per week to bring to the,
attention work hazards, safety precautions and proper work methods.
Meetinrr December 20- 1967 -2-
Metering A report on the status of the meter transfer program was submitted for the
Program Board's review and the Board was informed that the matter will be discusse,
further at the next meeting.
Emergency The Manager reported that the Airport Manager, Mr. Love11 Hulburt,
Communications has advised him officially that they will be manning a telephone at
the flight control tower on a 24-hour basis after January 1, and tha
a proposal for obtaining emergency telephone service through the Airport facility wil
be ready for presentation at the next meeting.
La Costa A letter, under date of December 7, 1967, has been received from Mr.
Metering Robert Stork, Field Superintendent for La Costa Development, acknowledgin
Program the outline of suggested changes for modifying the meteking system for th
in abeyance until they have conferred further with their fire insurance officials.
Palomar Airport The Manager reported the County has requested that the District
Fire Hydrant make an evaluation regarding the installation of a new fire hydrant
Installation assembly in their landing field area and the staff is in the proces
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Country Club Complex, the Manager reported. They plan to hold the matter
of preparing cost estimates on the project.
Correspondence :
Letter from the San Diego County Road Department regarding precise planning and
ultimate road construction for this general area.
Manual on surveying submitted by the San Ciego County Road Department listing data
which is available through the various agencies throughout the County.
Letter from Mr. William L. Fieldman offering his services as financial consultant in
connection with any water quality control program.
Letter :from the Lakeside Irrigation District requesting information on water rates an
service charges.
Purchase Order The Manager reported that an effort is being made to tighten up the
System controls on the purchase order system and that a check on the past
month's accounts payable showed a total of 47 items, including 14
with pu:rchase orders, 4 without, 8 covered by open purchase orders and 11 involving
utilities.
Conference Table The Manager displayed a lay-out sketch for a five sectional con-
Board Room ference table and informed the Board that an estimate has been
obtained from the Carlsbad Cabinet Shop in the amount of $997.50
for construction of this unit. After checking the measurements, it was decided that
this unit would be too large and the Manager was instructed to prepare a reduced vers
of this plan for consideration.
Approva:l of Purchase Orders :
Permiss:ion was requested for the purchase of 12 lighted barricades from the Interstat
Signal Company at a cost of $14.00 each. After discussion, upon motion of Director
Mac Leod, seconded by Director Kelly, and unanimously carried, it was moved that the
Manager be authorized to purchase 12 of these units.
The Man.ager presented an estimate submitted by Welch's Upholstery & Awning Co. in the
amount Df $235.20, for the installation of 160 feet of aluminum skirting at $1.40 per
foot on the caretaker's trailer at Squires Dam. After discussion, upon motion of Dire
Carmichael, seconded by Director Kelly, and unanimously carried, the Board approved
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I the installation of this skirting as estimated.
Special Accounts Payable:
Upon motion of Director Palmer, seconded by Director Carmichael, and unanimously
carried, the annual premium deposit in the amount of $600.00 was approved for the
State Compensation Insurance Fund.
Ratification Upnn motion of Director Palmer, seconded by Director Mac Leod, and
of Checks unanimously carried, the Board ratified checks No. 2548 thru No. 2602,
Meeting December 20, 1967 -3-
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in the .mount of $28,654.85, covering the period from December 7, 1967 thru
Decembe.r 20, 1967.
The meeting was declared adjourned at 5 : 22 P .M.
I ATTEST :
President of the dard of Directors /,- "
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Secreta& of the Board of Directors
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Meeting December 20, 1967 -4- ..