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HomeMy WebLinkAbout1967-12-20; Municipal Water District; MinutesMINUTES OF A REGULRR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON DECEMBER 20, 1967, AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAI) , CALIFORNIA: The meeting was called to order at 2:OO P.M. by President Maerkle, with Directors Carmichael, Kelly, Mac Leod and Palmer answering roll call. Also present were General Manager Kubota, Legal Counsel Grosse, Superintendent Kenley and Office Secretary. I Approva:l of In reviewing the minutes of the regular meeting of December 6, 1967, it Minutes was noted that the property owners listed in connection with the propose Mr. Richardson. After discussion, upon motion of Director Palmeer, seconded by Direct Carmichael, and unanimously carried, the minutes of the regular meeting of December 6 1967, were approved with this correction. improvement of Sunnycreek Road should be listed as Mr. Stephenson and Committee Reports: Water Service The Manager reported that since the last meeting and the Board's City of Carlsbad decision to replace the malfunctioning Calavera meter, he had looked into the matter quite thoroughly and had reviewed the studi prepared by the former District Engineer. After evaluating the replacement program, it appears that the expense of $3,000 to $4,000 might be better spent in constructing a new metering station at a location west of El Camino Real and Chestnut Avenue. He explained that a flow meter located at this point would provide a positive means of metering all flows to the City and there would be completely eliminated from any watf statement to the City of Carlsbad, any estimates of losses, deduction of District consumer meter sales, or any other factors that might create items for discussion. HE also pointed out that upon moving the final metering point to a position in Chestnut Avenue any new connections made by the City from the District's main transmission line or pipelines of Improvement District No. 3 would require a meter and that this situation might also apply to Improvement District No. 2. In accordance with this program. he suggested it would be appropriate for the Board to consider a modificatior of their current policy whereby any consumer in our I. D. No. 2 or No. 3, notwith- standing the fact that they may or may not be in the City of Carlsbad, would be served with domestic, irrigation, or commercial water from the District itself. He explained that it is in the interest not only of the City and The District, but the property owners themselves, that the District retails the water in our Improvement Distric.ts No. 2 and No. 3 and that the problems experienced and extra costs involved in the El Camino Mesa area have borne out this fact. After considerable discussion, j was the. Board's decision that more benefits could be derived fromthe expenditure of these funds for a new metering station at Chestnut Avenue and that it would greatly improve upon the District's metering to the City. Legal Counsel was instructed to write E! letter to the City advising them bf the Board's decision to install this meter and that all future connections will have to be metered. I. D. No. 2 It was reported that the Treasurer, Director Kelly, Legal Counsel, Series 3 Bonds and the Manager have been working on a program for the sale of the made for a meeting with Mr. Russell Sheffler, a local resident, in the event he is interested as a private investor. The Committee is also preparing a ten year operatic study for use in selling these bonds and compiling information for an offical statemc concerning the I.D. No. 2 area. Chamber of Director Carmichael reported on his attendance at the regular meeting Commerce of the Chamber of C-ommerce. San Diego County Director Kelly presented his report on the monthly meeting of the Water Authority Board of Directors of the San Diego County Water Authority. I unissued bonds authorized in I. D. No. 2. Arrangements are being I Legal Counsel Report: Marron Legal Counsel reported that collection has been made on the Marron account Account and the check has been turned over to the District office. Line D-2 Legal Counsel reported that he had discussed at length with Mr. Right of Way Kenneth Ebright the matter of raising the blow-off on the Squires Dam Ebright maintains that the blow-off is not in the lake but is actually exposed on the bank area and it was the Legal Counsel's suggestion that someone from the Distri staff get together with Mr. Ebright and actually locate the facility to see if it wi require raising to be operable. It is also planned to submit a formal letter to him regarding the easement use and a contract covering the use of this easement for his signature . Line which is now under water in the lake area on his property. Mr. Line "E" Legal Counsel reported that he had been successful in contacting Mr. Right of Way Graham Kelly regarding the Line "E" right of way and he has now promisel at the next meeting. Superintendent ' s Report : El Camino Real The Superintendent reported that work on this project is continuing Highway Project but the District has not been involved in the construction and ther to have the new easement documents properly executed for presentation I is no rep-ort to be made at this time. Squires Dam The Superintendent reported that the road work at Squires Dam seems to be holding up well and that the field crew is keeping a close watch out for any damage. Operation and Maintenance: It was reported that a new detailed report has been set up on all District vehicles and all repair and maintenance expenditures will be recorded. In accordance with their replacement program, new meter heads have been installed by the San Diego Gas and Electric Company at "B" Pumping Station, Santa Fe Reservoir and the Squtres Dam Chlorination Station, the Superintendent reported. SDCWA The Superintendent reported that water delivery to the District was resum Aqueduct from the Second Aqueduct on the 17th of December and that, according to t Shutdown Authority, the facility is in good shape and all of the work was complete as acheduled. Manager's Report: Frazee 'Warehouse The Manager reported that Mr. Edwin Frazee has now turned in the Pro j ect deposit for the meter and service installation at his new warehous on Palomar Airport Road and all materials have been ordered for I the project . I. D. No. 3 Information on the legal procedures involved in redeeming the bonds Callable Bonds in the I. D. No. 3 series which are subject to call on or before March 1, 1968, is being compiled, the Manager informed the Board, and a report on this program will be made at the next meeting. Local Agency The Manager reported on an inquiry received from the Local Agency Formation Formation Commission regarding logical service areas for the Vista- Commission Oceanside-Carlsbad area. In connection with this area study each and policies concerning jurisdiction in the event of annexations by the cities withir the area. He pointed out that in developing a tentative plan for this study the Distl should look closely at the future service connections in the areas of I. D. No. 2and I. D. No. 3 and plan to maintain its posture as a retailer of water in these areas whether they are in the City of Carlsbad or not. After discussion, the Manager was authorized to work on this study with the Commission. agency has been asked to indicate their present service capabilities I Sunnycreek Road The Manager reported that since the last meeting he had had another Improvement favorable response on the Sunnycreek Road project from the Maas Rowc firm and had also heard from the Krow Investment Group who indicatec they would have to have a meeting before any decision could be reached. In the meant: measurements have been obtained on the roadway and Mr. Ted Lee was asked to turn in i estimat.e based on the 5100 feet of 16-foot roadway. His proposal was submitted for a lump stun of $10,000.00 9 which also includes the hauling costs for approximately 1,20( yards of decomposed granite rather than utilizing the materials available at Squires Dam. After discussion as to an equitable division of the costs in relationship to thc direct beneffts to individual property owners, upon motion of Director Kelly, secondc by Director Carmichael, and unanimously carried, it was moved that the Manager prepa: a segregation of the costs for the property owners along the roadway after which it can be determined what share of the costs the District should pick up for the projec' Attention was called to the fact that a decision should also be made as to whether tl District should maintain the roadway and, if so, under what conditions. Safety The Manager reported that a safety program is being initiated for the fie11 Program employees which will involve approximately % hour per week to bring to the, attention work hazards, safety precautions and proper work methods. Meetinrr December 20- 1967 -2- Metering A report on the status of the meter transfer program was submitted for the Program Board's review and the Board was informed that the matter will be discusse, further at the next meeting. Emergency The Manager reported that the Airport Manager, Mr. Love11 Hulburt, Communications has advised him officially that they will be manning a telephone at the flight control tower on a 24-hour basis after January 1, and tha a proposal for obtaining emergency telephone service through the Airport facility wil be ready for presentation at the next meeting. La Costa A letter, under date of December 7, 1967, has been received from Mr. Metering Robert Stork, Field Superintendent for La Costa Development, acknowledgin Program the outline of suggested changes for modifying the meteking system for th in abeyance until they have conferred further with their fire insurance officials. Palomar Airport The Manager reported the County has requested that the District Fire Hydrant make an evaluation regarding the installation of a new fire hydrant Installation assembly in their landing field area and the staff is in the proces I Country Club Complex, the Manager reported. They plan to hold the matter of preparing cost estimates on the project. Correspondence : Letter from the San Diego County Road Department regarding precise planning and ultimate road construction for this general area. Manual on surveying submitted by the San Ciego County Road Department listing data which is available through the various agencies throughout the County. Letter from Mr. William L. Fieldman offering his services as financial consultant in connection with any water quality control program. Letter :from the Lakeside Irrigation District requesting information on water rates an service charges. Purchase Order The Manager reported that an effort is being made to tighten up the System controls on the purchase order system and that a check on the past month's accounts payable showed a total of 47 items, including 14 with pu:rchase orders, 4 without, 8 covered by open purchase orders and 11 involving utilities. Conference Table The Manager displayed a lay-out sketch for a five sectional con- Board Room ference table and informed the Board that an estimate has been obtained from the Carlsbad Cabinet Shop in the amount of $997.50 for construction of this unit. After checking the measurements, it was decided that this unit would be too large and the Manager was instructed to prepare a reduced vers of this plan for consideration. Approva:l of Purchase Orders : Permiss:ion was requested for the purchase of 12 lighted barricades from the Interstat Signal Company at a cost of $14.00 each. After discussion, upon motion of Director Mac Leod, seconded by Director Kelly, and unanimously carried, it was moved that the Manager be authorized to purchase 12 of these units. The Man.ager presented an estimate submitted by Welch's Upholstery & Awning Co. in the amount Df $235.20, for the installation of 160 feet of aluminum skirting at $1.40 per foot on the caretaker's trailer at Squires Dam. After discussion, upon motion of Dire Carmichael, seconded by Director Kelly, and unanimously carried, the Board approved I I the installation of this skirting as estimated. Special Accounts Payable: Upon motion of Director Palmer, seconded by Director Carmichael, and unanimously carried, the annual premium deposit in the amount of $600.00 was approved for the State Compensation Insurance Fund. Ratification Upnn motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified checks No. 2548 thru No. 2602, Meeting December 20, 1967 -3- .- in the .mount of $28,654.85, covering the period from December 7, 1967 thru Decembe.r 20, 1967. The meeting was declared adjourned at 5 : 22 P .M. I ATTEST : President of the dard of Directors /,- " E- -- '; (/&>; &,.."-l2&- -A1 ,/ / 1; 1 Secreta& of the Board of Directors I I Meeting December 20, 1967 -4- ..