Loading...
HomeMy WebLinkAbout1968-02-07; Municipal Water District; MinutesMINUTES OF A REGULAR Ml3ETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON FEBRUARY 7, 1968, AT 2:00 P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The Meeting was called to order at 2:02 P.M. by President Maerkle with Directors Carmichael, Kelly, Mac Leod and Palmer answering roll call. Also present were General Manager Kubota, Legal Counsel Grosse, Superintendent Henley and Office Secretary. Mr. Charles Martin, newly appointed City Manager, and City Engineer Wayne Lill were also present on the matter of the City of Carlsbad's application for a Federal Grant I to finance water system improvements. BUD Application City Manager Martin and City Engineer Lill were present in support City of Carlsbad of the City's HUD Application for a Federal Grant for proposed ~- improvements to the City water system andurged that the District take action to endorse the program and authorize the immediate preparation of a lette~ for submission with the application. The Manager reviewed a letter submitted by City Engineer Lill in regard to the application and a sample draft of a letter prepared for the President's signature giving the District's approval on the program. Mr. Lill assured the Board that the City's plans are for the improvement of the City system to provide storage facilities and proper pressure zones for the areas, and they are not planning to parallel any of the District's lines, and further, that their scope of planning is confined to the west side of El Camino Real. The possibility of the District directing a separate letter to HUD with information as it relates to the relationship between this District and the City was also discussed. After further discussion, upon motion of Director Kelly, seconded by Director Carmichael, and unani- mously carried, it was moved that City Engineer Lill outline the boundaries of the service area in the City's application and officially certify the map after which the President of the Baord be authorized to sign the letter to WD, as drafted by the City Engineer. Water Service City Engineer Lill was questioned as to the status of the metering City of Carlsbad program and whether the City is in agreement with the program location west of El Camino Real on Chestnut Avenue which would provide a positive means of metering all flows to the City. The District Manager reviewed the history of the metering problems between the District and the City for the benefit of the new City Manager and explained the negotiations which have been underway for the past year to resolve the matter. City officials agreed that proper metering is necessary and indicated they would be willing to cooperate fully with the District to improve the metering program. After further discussion, the City Manager and City Engineer left the meeting. The Board continued its discussion on the metering program and, by general consent, the Manager was authorized to go ahead and place the order for the meter at El Camino Real and Chestnut Avenue, which he estimated wauld take about 3 months for delivery. Approval of After discussion, upon motion of Director Carmichael, seconded by Directc Minutes Mac Leod, and unanimously carried, the minutes of the regular meeting of Secretary. Committee Reports; proposed by the District to install a new metering station at a I January 17, 1968, were approved as transcribed and mailed out by the I I. D. No. 2 The Manager reported that he had met with Director Kelly and Legal Counse Bond Sale Grosse last week as a Committee and had gone over the arrangements and that he had had an opportunity to discuss the matter with a financial consultant from the Bartel Flells firm and he had suggested that the District have 200 copies of the Official Statement printed and had offered to provide the District with a list of bond buyers throughout the country. By general consent, the Nanager was authorized to proceed with having these copies printed and also to include in the brochure a map of the La Costa area development. procedures for the I. D. No. 2 Bond Sale program. He informed the Board Resolution No. Legal Counsel presented for the Board's review a resolution entitled 215 "A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT DECLARING ITS INTENTION TO SELL BONDS OF SAID DISTRICT FOR IMPROVEMENT DISTRICT NO. 2 THEREOF IN THE AMOUNT OF $125,000.00 AND FIXING TIME AND PLACE FOR TAKING BIDS AND DIRECTING PUBLICATION OF NOTICE INVITING BIDS." After dis- cussion, upon motion of Director Kelly, seconded by Director Palmer, the said Resoluti numbered "215" was adopted by the following vote: Resolution AYES : Directors: Carmichael, Kelly, Mac Leod, No. 215 Maerkle and Palmer NOES : Directors: None ABSENT: Directors: None San Diego County Director Kelly briefly reviewed the items of business on the Water Authority agenda for the Board of Directors meeting of the SDCWA scheduled I for tomorrow evening, February 8, 1968. Chamber of No District attendance at the regularly scheduled meeting. Commerce Personnel The Manager reported that the Personnel Committee had met on January 30, Committee 1968, and discussed three items concerning the employment of an extra was read wherein it was recommended that the District consider the possibility of the employment of a Laborer at the earliest possible date to assist in the maintenance work and to also assume the janitorial duties and landscaping chores. The Manager reviewed a proposed job description covering this position and listing a salary range of $425.00 to $525.00 per month. After discussion, upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carried, it was moved that the Board accept the Personnel Committee's recommendations and authorize the hiring of the extra field man. Legal Counsel Reports: La Costa ' Legal Counsel reported that he has been in contact with the La Costa Reservoir people and that Mr. Roston has indicated that shortly after this meeting Site he was going to ask the District Manager and Legal Counsel to a luncheon meeting with him and Mr. Adelson to discuss the matter of the La Costa facilities. He informed the Board that the District is now in a position to proceed with the recordation of the reservoir site and the sale of the bonds, and that the actual designing and preparation of the plans for the project should be commenced right away. He recommended that the District authorize the payment of the outstanding invoice from Boyle Engineering for the work on the La Costa reservoir site which had been denied last May and let them proceed with the engineering for the project. After discussion, it was decided that the District Engineer-Manager should take care of the engineering for the reservoir project and he was instructed to look into the matter of an acceptable design for both La Costa and the District. A plat of the San Diego Gas and Electric Company site has also been obtained, the Manager reported, and the District will work closely with that agency on the possibility of a joint access road to our reservoir site. Department of Legal Counsel passed copies of a letter which he had prepared in Public Health reply to the communication from the Department of Public Health re- from that agency which had crossed in the mail and was received this date, asking for the latest status' of the filtration program. Line "E" Legal Counsel reported that he had had no further word from Mr. Graham Right of Way Kelly on the matter of the Line "E" right of way documents. Line D-2 Legal Counsel informed the Board that he had discussed the matter of Right of Way the right of way again with Mr. Ebright and he is very insistent that has offered to make a field inspection with the District staff to locate the facili- ties and has also indicated he would like to have time on the next agenda to come in and discuss the matter with the Board. After inspecting the "as-built" plans for this line to determine the location of the valve, the Manager was instructed to meet with Mr. Ebright and attempt to locate this facility. I. D. No. 3 Legal Counsel reported that the notice on the calling of the bonds Bonds for I. D. No. 3 was published last week in the Los Angeles Times and the Blade-Tribune and that the transfer of funds for this redemption will be authorized at the next regular meeting. man for the field operations. A written report submitted by the Committee I garding the District's filtration program. The Manager read a letter the valve and blow-off assembly are not in the water. Mr. Ebright I Meeting February 7, 1968 -2- Water Service Legal Counsel presented a draft of proposed Ordinance No. 26, Ordinance establishing and defining prices and conditions of water delivery No. 26 and providing method for extension of the District's facilities. After discussion, it was decided that the Board and Staff Members should look over the ordinance and prepare any comments or suggestions for considera- tion at the next regular meeting. Superintendent's Report: Construction Programs The Superintendent reported that the installation of the by-pass at Davies Vault has been completed and tested and is functioning very well. Everything is ready to start and it is planned to drop the butterfly valve in at that location tomorrow morning, he reported. The City of Carlsbad has commenced. construction of the metering vault for the May Company Complex and the District is making the routine inspections. Operations: Two new. services are pending for the Ukegawa Brothers and Kaz Chino on the Carrillo Ranch, he reported. Authority delivery is now running at 6 second fe2t and the 4.evel at Squires Dam is at 496.1. Manager's Report: Point "D" The Manager reported that we are proceeding on the Point "D" project and Project are looking into the procurement of a butterfly for this installation. to come back to the Point "D" intersectinn and put in a new section of 18" pipe and then close this back up. Local Agencies The Manager reported that the Local Agencies Formation Commissi Formation Commission staff has scheduled another meeting to discuss the service areas for the Carlsbad-Oceanside Vista study area on February 29, or March 1, and would like to use the District's facilities here for the meeting. Board Members were asked to review the draft of a letter prepared by the Manager for submission to the Commission setting forth our views regarding the current role of the Water District and projections into the future. The matter will be discussed in detail at the next meeting. Sunny Creek Letters have been sent out to all of the property owners who expressed Road an interest in the improvement of Sunny Creek Road advising them of reported that he had talked to Carroll Kelly, a property owner on the road, and he had expressed the opinion that the District could not legally expend funds on the project to benefit property owners. The matter will be discussed at the next meeting after there has been some responses received from the property owners who will be participating in the project. Metering The Manager reported that letters are going out to all meter owners in the Program District regarding the repair and calibration of their meters under the I When the work at Davies Vault down below has been finished, it is planned I the estimated cost, the Manager informed the Board. Director Kelly District's metering program. The Manager explained that the water statistics for the month of January were bad and that BIF had been called in to check the Squires Dam metering station and the telemetering program. A problem was found in the telemeter and recorder and their representative is forwarding a letter regarding his findings and their effect on the meter readings. I Filtration The Manager reported that he attended the last meeting of the filtration Study study group and the District is now the only agency in the North County the goals of the study and have asked for statistical data from all agencies for the next meeting which is scheduled for February 14, 1968. who is not participating in this study. The group has now clarified Squires Dam The Manager informed the Board that he has had a conference with Mr. their proposal on the piezometer program for Squires Dam and he feels that the pro- posal of $800.00 is still a valid one. He did indicate that he will go over the pro- gram with Mr. Wahler and come back and explain the fee. In connection with the Dam, Pete Kaldveer, who is an associate of Mr. William Wahler, regarding Meeting February 7. 1968 -3- the Manager reported, there is new legislation being initiated by the State for an annual fee to be charged each agency to help defer the expenses of the Department of Water Resources, Division of Safety of Dams. Under the proposed legislation this District would pay an annual fee of $110.00 per year, he informed the Board. La Costa The Manager reported that the La Costa people are anxious to obtain approva South of the new Subdivision, La Costa South, by April and that their Engineers design. La Costa La Costa has also submitted an application for another subdivision, Condominium La Costa Condominium No. 3 which is to be located right next to the No. 3 construction shed across the street from the Spa, the Manager reported. A letter has been forwarded to Mr. Bill Rick advising him that this would be a satisfactory development providing that the private water line is deeded to the District and that every unit is individually metered. The matter of metering was discussed and the Board agreed that the Ordinance should stand and that individual meters should be required even though there bad been allowed some deviation from this requirement for the preceeding Units No. 1 and 2. Legal Counsel requested that the minutes be reviewed on this matter for discussion at the next meeting. Miscellaneous Items: Water The Manager reviewed a communication from the Metropolitan Xater District Rates setting forth their projected water rates which will be increased from the present rate of $34.00 per acre foot to a total of $44.00 by July of 1970. have been in close contact with the District regarding the water system Anti-trust Notice has been received that the American Pipe Company has filed a Pipe Suit counter suit against the water agencies in the amount of $150,000,000 the Manager reported. Delinquent The Manager reviewed the listing of delinquent accounts totalling Accounts $562.87 and informed the Board that most of these are small accounts and are coming in slowly. I Water Works The Manager informed the Board that Superintendent Henley has enrolled School in a water works course in San Diego and the registration fee was $1.50, for which he will be reimbursed. By common consent, Superintendent Henle was authorized to use the District's vehicle for transportation to and from this class Correspondence: Letter from the Department of Water Resources, Division of Safety of Dams, setting forth the procedures in the event of an emergency involving Squires Dam, notification of proper officials. Special Accounts Payable: Invoice from Higgs, Jennings, Fletcher and Mack, in the amount of $291.97, for service in connection with the American Pipe Company anti-trust suit. Upon motion of Director Kelly, seconded by Director Mac Leod, and unanimously carried, the Board approved payment of this invoice. Upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carried, the Board approved payment to the Los Angeles Times, in the amount of $126.00, for publication of notice on I. D. No. 3 bonds. The General Manager submitted his bill covering services in the amount of $1,822.50, for the month of January, 1968. He explained that this included a total of 39 hours spent on the pipeline failure and repairs. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, the Board approved payment of this invoice, as presented. After explaining his pay schedule, Legal Counsel presented his invoice listing a tota: amount due of $1,310.00, less his retainer of $320.00, for a total due of $990.00. After discussion, upon motion of Director Palmer, seconded by Director Kelly, and unanimously carried, the Board approved payment in the amount of $990.00 to the Legal Counsel. He also informed the Board that he wished to bring the matter of his retainer and fees up for discussion at the next meeting. I Meeting February 7, 1968 -4- I Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Checks No. 2655 thru No. 2670, in the amount of $5,300.05 for the period January 18, thru February 7, 1968. Upon proper motion, the meeting was declared adjourned at 5:30 P.M. ATTEST : , _. ~ r; <.- .,p ~ ~) cj i ,< i ,,.y?" L/ %~,-YpLc4~~,>~ Secretary of the Board of DIFectors I I Meeting February 7, 1968 -5- ..