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HomeMy WebLinkAbout1968-02-21; Municipal Water District; MinutesMINUTES OF A F3GULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON FEBRUARY 21, 1968, AT 2:OO PM AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:02 P.M., by President Maerkle, with Directors Carmichael, Kelly, Mac Leod and Palmer answering roll call. Also present were Legal Counsel Grosse (2:04 P.M.), General Manager Kubota, Superintendent Henley, and Office Secretary. I Approval of Upon motion of Director Palmer, seconded by Director Kelly, and Minutes unanimously carried, the minutes of the regular meeting of February 7, 1968, were approved as mailed out by the Secretary. Committee Reports: Water Service -- Legal Counsel reported that he had received a letter from the City of Carlsbad City Attorney stating that there are still some details to be that the Managers and Engineers get together to work out these matters. The Manager also reported that the City Engineer and Water Department employees, Bob Neeley and Otto Scheunemann, made a visit to the District office after the last meeting to discuss the specifics of the installation of the metering station at Chestnut Avenue which the Board had authorized. City representatives indicated they were not in agreement with the proposed location at Chestnut Avenue and discussed the possibility of the District relinquishing to the City the I. D. No. 3 Line "A" which runs down El Camino Real and terminates at the new May Company connection. The Manager had explained that any transfer of lines would be based upon what this District's position is going to be with regard to providing water service in its Special Improvement Districts No. 2 and No. 3 and that the Board is considering working out an agreement whereby the service areas for both agencies would be delineated. A letter will be forwarded to Mr. Lill summarizing the discussions between the two staffs on this matter. Mr. Lill had also requested that they be allowed to install a control valve at the intersection of Chestnut and El Camino Real, in accordance with their master water plan, while the District line is shut down for the meter project. After discussion, upon motion of Director Mac Leod, seconded by Director Palmer, and unanimously carried, it was moved that the City be allowed to install a regulating valve, to our specifications, downstream of the meter location. EXD Application The Manager reviewed a draft of a J.etter which was prepared for City of Carlsbad submission in connection with the City of Carlsbad's application letter is to provide clarifications on the water service programs for the incorporate areas which are within the District's Improvement Districts No. 2 and No. 3, and that if the Board feels this is a proper approach, that it be presented to the City by the Special committee, and with the City's concurrence, it be forwarded to HUD. It was pointed out that under the City's Water Improvement Program which was submitted for the Federal Grant there have been proposed certain improvements and extensions of the El Camino Mesa service area for the unincorporated lands lying east of El Camino Real which are a part of the District's I. D. No. 3, and that under such a program there would be a duplication of services and additional costs to the property owners of the area. After further discussion, it was decided that the Water Service Committee shoul arrange a meeting with City officials and attempt to work out some agreeable program on the water service areas and to obtain their concurrence on the letter to HUD. I. D. No. 2 Legal Counsel reported that final arrangements for the sale of the Bond Sale I. D. No. 2 Bonds are being completed and we- are just waiting for the publication date to arrive for the calling of bids. the Manager re- ported that the official statements are scheduled to be printed next week and will be mailed out to approximately 200 prospective bidders. San Diego County Director Kelly gave a brief report on the activities of the San Water Authority Diego County Water Authority and announced that a tour of the Metropolitan Water District facilities at Parker Dam has been scheduled for the weekend of March 8-10, and reservations are being made for Director Palmer and Mac Leod to attend from this District. worked out on the metering program for the City and suggesting of HUD for Federal assistance. The Manager explained that the I Legal Counsel: Legal Counsel indicated that he had nothing further to report on any of the pending legal matters. Water Service The Manager suggested that the Board Members and the Staff continue Ordinance their review of the proposed revision of the Water Service Ordinance Manager will review the section pertaining to wholesale water service to ascertain what modifications or changes should be made in this program. and submit their comments and suggestions. Legal Counsel and the I Pipeline The Manager reported that the District is in receipt of a check from Suit Higgs, Jennings, Fletcher and Mack in the amount of 41~ and a letter of placed by the District for the American Pipe Pipeline Suit. explanation regarding this amount which is a refund on the advance fee Superintendent's Report: May Company The Superintendent reported that the City crew has been working for Vault the past six days on the May Company Vault, under District inspection, and it is anticipated that the project will be completed next week. Davies Vault The Superintendent reported that installation of the butterfly valve Repairs at Davies Vault was completed last week after a series of leaks causec by the deterioration of the pipe in that area and the fact that the butt straps which were installed were warped and required an additional shutdown and welding. While the line was open a section of the pipe was inspected and found to be badly deteriorated and several joints had not been cemented. The Manager pointt out that this entire section of steel line from the intersection of Palomar Airport Road and El Camino Real has been a problem over the past year or so and most of the leaks which the District has experienced have been in this area. He explained that he has not made an evaluation as to what approach would be more feasible on this lint to take a chance and wait another year or so till the road constructinn is done or tc make a full scale inspection at this time, perhaps by television camera, and attempt to make the necessary repairs. The Manager will explore the matter and present a re- commendation to the Board at a later date. Ebright Lake The Manager reported that after the last meeting he had got in touch Line D-2 with Mr. Ebright and the blow-off assembly and valve have been locatel Right of Way for the D-2 Line below the water level about 18". An extension has been placed on the valve and permanent markers have been placed on these facilities. The question of whether Mr. Ebright should bear the costs for re- locating these facilities was discussed at length but it was brought out that he had contacted the former Manager on several occasions regarding the matter and had also left the area open around the facility so that the District could make the necessary modifications. The Manager pointed out that another problem involving an encroach- ment on the District's right of way has come up in connection with the drainage channels which Mr. Frazee has installed for his new warehouse facility on Palomar Airport Road. They were cautioned during their grading operations and advised that the drains were across the pipeline but they did not respond to the letter and at one point had removed the pipeline cover to 18'. The District has since had to go in and increase the cover for the pipeline and will be sending the bill to Frazees for this work. Director Carmichael urged that the District establish a policy on the matter of these violations of the District's rights in these easements. After further discussion on the Ebright Lake matter, it was decided that the Legal Counsel should prepare an agreement covering Mr. Ebright's responsibilities in the matter for consideration at the next regular meeting. Manager's Report: I I Pipeline The Manager reported that plans are going ahead on the installation Modifications of the butterfly valve at Point 'ID" and the repair of the 18" line. Projects The order is also being placed for the new Venturi Meter for the new station at Chestnut and El Camino Real and the present schedule calls for a 4 month delivery date. Local Agency Another meeting of the Local Agency Formation Commission has been Formation scheduled for March 1, here at the District offices on the Carlsbad- Commission Oceanside-Vista Study Area, the Manager reported. He again reviewed Meeting February 21, 1968 -2- the draft of the letter setting forth the District's position as it relates to the incorporated communities and the service areas involved. After discussion, the Manager was instructed to re-draft the letter to more clearly emphasize the dupli- cation of services which could arise in our Special Improvement Districts upon annexation and the need for the District to maintain it ability to provide water service to these areas in the best interests of the property owners, as well as the District. After the letter has been redrafted, for the President's signature, the Manager will submit it to the Commission at their March 1 meeting. Metering Work is continuing on the metering program, the Manager reported, and Program arrangements are being made for checking out and repairing the irrigation meters before Spring. Sunnycreek The Manager reported that there have been several responses from the Road Project property owners concerning the project cost amounts which were sent matter was held over until the next meeting at which date the Manager will present a compilation of the responses on the project to date. Filtration The Manager reported that he is in the process of preparing a report Study and statistical data on the District for the Filtration Study and anothc them and every response has been different. After discussion, the meeting of the group has been scheduled for next week. Squires Dam There has been no further response from Mr. Wahler's firm on the Dam, the Manager informed the Board. La Costa The Manager reported that the improvement plans for the La Costa South South Subdivision have now been submitted by the Developer and the Staff is in the process of checking out the water facilities for the project. A plan checking fee in the amount of $500.00 will be requested from La Costa to cover these services. La Costa The Manager reported that he had met with the Legal Counsel and Preside: Reservoir of the Board last week to go over the La Costa reservoir project and to Project work out some of the specific details and conditions and to arrive at following conditions are to be met by La Costa: (1) La Costa will furnish the reservoir site and deed it to the District in accordance with the agreement; (2) The plans and specifications for the pipeline construction from the District's existing line to the reservoir site will be prepared by La Costa; (3) The District will pre- pare the plans for the reservoir but in the event La Costa wishes to include any ornamentation, they will pay the difference in the cost involved; and (4) La Costa will enter into an agreement on the construction of the pipeline facilities with a specific time limitation. The Manager informed the Board that Rick Engineering had advised the District that La Costa has switched the reservoir site but they will be obligated to prepare the legal description and field survey for the new site. After discussion, the Board agreed that the Committee's program should be presented to La Costa and discussed in detail with them at the luncheon meeting which is schedule( next week. El Camino Real The Manager informed the Board that there has been no further repori Road Pro j ect from the County on the road construction for El Camino Real but tha: advance planning for the project. Personnel: The Manager reported that the District has been moving rather slowly on the hiring of the new field man in order to find out who is available and that, at this time, it does not appear that we will have the man by March 1 as planned. Ee recommended that, in view of this delay, John's Janitorial Service be given written notice that their services will be terminated as of the 15th of March and these duties will be performed by District personnel. After discussion, upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carriec it was moved that the Manager notify the firm to this effect. Cla-Val The Manager informed the Board that the Cla-Val Factory at Newport Beach School will be conducting an in-service training course on pressure regulating ments are being made for Nanager Kubota and Water Works Operator Nance to attend these classes. matter of the contract for the instrumentation review for Squires I' a program to be pursued with La Costa. The Committee agreed that the when the time is appropriate, discussions will be held on the I valves on Saturday, February 24, and Saturday March 9, 1968, and arrange- Meeting February 21, 1968 -3- ., Correspondence: Insurance The Manager reviewed a letter from the Richard A. Mills Company of Program San Diego, an insurance agency, requesting that they be permitted time on the next agenda to make a presentation. After discussion, upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carried, it was moved that the District accept their offer and place them on the agenda for the next meeting. Finances : I Approval of Five requests for proposals for the exterior painting on the Purchase Orders building were sent out to local painting contractors, the Manager reported, but only two had responded with bids, as follows : Vercel Tolles Verne W. Martin $300.00 $240.00 After discussion, upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carried, it was moved that the District accept the low bid of $240.00 and allow Verne W. Martin to perform this work. The Manager was also authorized to get an estimate from Mr. Martin and include the painting of the inside of the gutters. The Manager presented a staff recommendation that the District purchase a self- contained air breathing apparatus from the Tops Chemical Company based on their quotation of $295.00 for the Scott Air Pak, I1 Model. After discussion, upon motion of Director Palmer, seconded by Director Kelly, and unanimously carried, the Board authorized the purchase of this unit from the Tops Chemical Company. Special Accounts Payable: I Upon motion of Director Carmichael, seconded by Director Palmer, the following accounts payable were unanimously approved: Carlsbad Cabinet Shop -- Conference Table -- $905.50 Welch's Awning Shop -- Skirting at Trailer -- 211.68 The Manager reported that renewal requests for the fire insurance coverage for the trailer and the plate glass coverage for the Headquarters Building have been sub- mitted by McClellan Insurance. In view of the review of the insurance program which the Board has planned in connection with the new budget, it was the Manager's re- commendation that these policies be renewed for a one year period until the Board has reached a decision on the entire program. After discussion, the Manager was authorized to arrange for these renewals on this basis. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Checks No. 2671 thru No. thru February 21, 1968. Transfer of Upon motion of Director Mac Leod, seconded by Director Carmichael, Inactive Funds and unanimously carried, the Treasurer was authorized to transfer National Bank to the District's general checking account for the I. D. No. 3 Re- demption Program. 2721, in the amount of $10,598.15, covering the period from February to inactive funds for I. D. No. 3 on deposit with Security First I I. D. A. Arrangements will be made for Directors Kelly and Mac Leod and the Convention General Manager to attend the Irrigation Districts Association Con- vention to be held in San Francisco from March 19-22, 1968. Legal Counsel Director Carmichael brought up the matter of the Legal Counsel's Fees retainer fee which had been included with his January bill as 10 per hour. He reviewed the minutes of the regular Board Meeting of December 18, 1962, authorizing the hiring of the Legal Counsel at the monthly retainer of $320.00 per month, to include the attendance at the two regularly scheduled Board meetings per month, plus an additional ten hours of legal services, with any additional time to hours legal services and attendance at Board meetings at $32.00 Meeting February 21, 1968 -4- be billed in detail monthly at the lmurly rate of $20.00. After discussion, the matter was held over for discussion at the next meeting. Upon proper motion the meeting was declared adjourned at 5:37 P. M. I ATTEST : ?I F y7---- '1 @ / p /; Jcr jL;:W&&-=+. Jk... Secretary of the Board of Directors 1 I Meeting February 21, 1968 -5- ..