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HomeMy WebLinkAbout1968-03-06; Municipal Water District; MinutesMINUTES OF THE REGULAR IG3ETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON MARCH 6, 1968, AT 2:OO P. M. AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: President Maerkle called the meeting to order at 2:OO P.M., with Directors Carmichael, Kelly, Mac Leod and Palmer answering roll call. Also present were General Manager Kubota, Superintendent Henley, Legal Counsel Grosse, and Office Secretary. Approval Upon motion of Director Palmer, seconded by Director Carmichael, and of Minutes unanimously carried, the minutes of the regular meeting of February 21, I 1968, were approved, as mailed out by the Secretary. Committee Reports: City of Carlsbad The Manager reported that he met with the City Manager last week Water Service -- to arrange a meeting with him and the City Engineer to discuss HUD Application the matter of water service areas and the City's HUD Application. a City Manager's convention, he had asked 'chat the meeting with himself and the Engineer be deferred until he could get back on schedule. He also accompanied the District Manager on a tour of the District's facilities. The Manager will follow through and make arrangements for this meeting as soon as possible. I. D. No. 2 The Manager informed the Board that final preparations have been Bond Sale completed for the I. D. No. 2 Bond Sale with the mailing out of the Legal Counsel has made arrangements for the legal publication of the notice in the Carlsbad Journal today. The first inquiry regarding this bond issue has been received from the First California Investment Corporation asking for assessed valuations, etc. on the entire District, the Manager reported. San Diego County Director Kelly reported that arrangements have been made for Water Authority Directors Palmer and Mac Leod to go on the tour of the Metropolitan Due to the fact that he would be out of town this week attending official statements and notice inviting bids and the District's 1 Water District facilities at Parker Dam during the weekend of March 8-10, 1968. Water Service Board Members and the Staff were requested to have their notes and Ordinance comments on the proposed Water Service Ordinance prepared for the review the Ordinance in detail. Legal Counsel: La Costa President Maerkle reported on a meeting held with La Costa on the La Reservoir Costa reservoir project attended by the Legal Counsel and General Manager William Rick. At that time the District Legal Counsel had presented a resume of the conditions to be met by La Costa and the program to which the District will be pledged for this project. He informed the Board that they were able to get quite a bit settled on the project and that the only major difference is on the preparation of the site which La Costa feels should be the responsibility of the District. The Manager displayed a map showing the alternate location adjoining the proposed San Diego Gas and Electric Company Substation which La Costa proposes to substitute for the District selected site for the Board's review and approval. The question arose as to the area requirements of the site and whether or not there should be some adjustment on the total consideration of $5,000.00 which was pledged for the original site selected. After further discussion, the Manager was directed to notify La Costa that the alternate site is agreeable with the District and that the District will accept the responsibility for the site preparation. Line "E" Legal Counsel reported that the easement document for the Line "E" Right of Way right of way has been turned over to..the District by Mr. Graham Kelly Company for recordation. Line "D-2" Legal Counsel passed copies of a proposed Agreement covering the respnn- Right of Way sibilities and conditions under which Mr. Ebright will be allowed to next meeting at which time a discussion period will be set aside to and La Costa officials, Merv Adelson, Burt Kramer, Irv Rostan, and I and everything seems to be in proper order for submission to the Title maintain the lake on his property over the District's D-2 pipeline easement. He asked for clarification from the Manager-Engineer as to the type of drain to be required under the terms of the contract and the costs involved. After discussion, the Manager was directed to work with the Legal Counsel on this Agreement so that it can be presented to Mr. Ebright when he returns from his trip abroad. Condominium The matter of Condominium water service was brought up for discussion Water Service and the Manager explained that with La Costa's application for their new Condominium No. 3 Subdivision two issues have arisen in regard to providing service to this unit. (1) What the Board's interpretation and policy thinkin are on the fact that this is an "air space" condominium where the owners are not actually buying any property but will be buying an interest in the whole parcel, and if it is appropriate to install individual meters or a master meter for the unit. (2) The other issue involves the location of the new service and the fact that La Costa hs introduced a new subdivision within their Complex and privately owned water system and in order for the District to serve this unit, for the first time they will have an island outside their area. The Manager explained that the District had originally approved the plans for the Country Club Complex on the basis of individual meters but when the actual construction took place the District's pipeline which was located in the area of the Country Club site was removed by La Costa and their private lines and a master meter were installed. Under a new metering program for that area which was prepared by the District, at La Costa's request for their fire insurance under- writers, it would cost the La Costa people.approximately $5,000.00 to convert their system. It was pointed out that in requiring this conversion to District standards, it might be considered as a replacement for the pipeline which was removed by La Costa. After reviewing a map of the La Costa service area in detail, it was decided that the District should work toward taking over the entire water distribution system with the Complex. After further discussion, upon motion of Director Palmer, seconded by Director Carmichael, and unanimously carried, it was moved that the District pro- ceed with taking over these lines and give La Costa credit for the master meter, with the stipulation that if any of the model homes are sold, the District will take over that line and individual meters will be installed; that a single meter, to be billed on a multiple units basis, be allowed for La Costa Condominium No. 3, subject to the Manager's review of the Articles of Incorporation of the controlling entity. I I Superintendent's Report: Construction Program: May Company The Superintendent reported that there has been no further progress on Vault City's construction of the May Company Vault and it still has to be painted and finished up. Operations: Vehicle Service The Vehicle Maintenance Reports for the month of February were Report submitted by the Superintendent and discussed. New Services The Superintendent reported that work has been started on the Frazee service for the new warehouse on Palomar Airport Road and the meter will be set later in the week. Manager's Report: Personnel The Manager informed the Board that he and the Superintendent are having to try to locate a suitable person for this job. trouble getting inquiries for the new Laborer position, but will continue I Pipeline The Manager informed the Board that a letter has been received from Modifications the General Manager of the Olivenhain Municipal Water District, for the equipment and operator and materials which they provided during the emergency pipeline repairs at Point "Dl' in January. Maurie Smith, stating that there will be no charge by their District The Manager reported that in looking into the possibility of conducting an inspection by television camera on the pipeline south from Point "D" he had had an opportunity to discuss the program with a staff member of one of the neighboring Sewer Districts which has used this type of operation. Their experience with television,inspection on the large pipelines has been very unsatisfactory, he-informed the Board, and the camera picks up a distortion of the image within the pipe. As the matter now stands, the District will be making an inspection of the pipe in connection with the modifica at Point "D" and, unless a leak occurs, will wait until the pipeline has to be lowere for the road construction. Meeting March 6, 1968 -2- The Manager reported that two proposals have been obtained on the Butterfly Valve for Point "Dl' and he informed the Board that because of the differences in price and production time a decision would have to be considered on both points. He re- viewed the proposals as follows: (1) Pratt Butterfly Valve -- Industries Supply -- $1,700 -- 4 to 6 weeks delivery time; (2) BIF Corporation -- $1,225.00 -- 16 weeks for production time. After discussion, the Board agreed that for the difference in price it would be advisable to lake a chance on the delivery time and the Manager was authorized to proceed with the ordering of the valve from the BIF Corporation. Local Agencies The Manager reported that the Local Agency Formation Commission Formation met with representatives from the Carlsbad-Oceanside=Vista Study Commission Area at a meeting here at the District on March 1, 1968 to discuss these service areas. He explained that the Commission is anxious to move ahead with a positive program for public services so that there will be a minimum of conflicts and have suggested that each agency prepare a map outlining their service areas and present it to the Commission so that an acceptable program can be established. Metering Notices have gone out to the property owners who still retain ownership Program of their meters asking that they assume the responsibility for the repair Another opportunity to exercise the option of transferring ownership to the District has also been extended to these customers, the Manager reported. Sunny Creek The Manager informed the Board that he has had no further response Road Improvement from the property owners on the Sunny Creek Road Improvement Pro- and recalibration of the meters before the spring irrigation season. ject since the last meeting. Filtration The Manager reported on his attendance at the regular meeting of the Program Filtration Study Group. Participating agencies have been asked to com- were much too conservative for the program. La Costa The Manager reported that notice has been received of the final South approval of the La Costa South Subdivision by the County Planning Subdivision Commission and the District staff will now be involved with the plan pile additional data on filtered water needs as the first estimates I checking for this unit. I. D. No. 3 Deposit of the funds with the District's Paying Agent, Bank of America, Bond Program for the callable bonds for I. D. No. 3 has been completed, the Manager the redemption program has asked for some additional material on the series and a certified copy of the notice of call, so that they, in turn, may notify the other branches. Proposed Condominium The Manager reported that a telephone call has been received La Costa Unit No. 4 from a Michael O'Hara advising of plans to develop a 28 unit requested to submit his plans for District approval and was apprised of the District's requirement for individual water services and meters for each privately owned condo- minium unit. Delinquent The Manager reviewed the listing of delinquent accounts as of March 1, Accounts 1968, with a total amount outstanding of $3,933.55. It was noted that possibility of waiving this penalty was discussed because of the fact that Mr. Frazee was out of the country when the bills were due and has a long-standing record of prompt payment on his accounts. No decision was reached on the matter and it will be discussed further at the next meeting. An attempt to set some maximum and minimum amount on the penalty assessment for delinquent accounts will be discussed in connecti with the new Water Service Ordinance. Leucadia County Arrangements have been made to provide the Leucadia County Water Water District District with the information on the activation of new services their sewer service accounts. Freeway Landscaping The Manager reported that arrangements are being completed Program for water service to the State Highway Department for their informed the Board. The San Diego Trust Office which will be handling condominium in La Costa Unit No. 4. The Developer has been the penalty assessed on the Frazee account totaled $293.70 and the I in the Rancho La Costa Subdivision to assist them in administering landscaping program now underway south of Palomar Airport Road. Meeting March 6, 1968 -3- Squires Dam The Manager suggested that as an incentive for Water Works Operator Caretaker's Nance, who resides at the Dam, to do some landscaping at the trailer Residence area that the District consider paying the power for pumping the water After discussion, upon motion of Director Palmer, seconded by Director Kelly, and unanimously carried, it was moved that the District assume the responsi- bility for paying the utility bill for the caretaker's trailer at Squires Dam. Announcements : Announcement of meeting at Oceanside City Hall, March 19, 1968, of Water Quality Control Board to discuss the San Luis Rey Basin. Finances : Postage The Manager reported that he has been checking into the costs involved Meter in a postage metering system and he itemized the monthly charges for such a service. After discussion, it was decided to bring this matter up again at the budget discussions for the coming fiscal year. Special Accounts Payable: The following special accounts payable were presented by the Manager for payment and approval of the Board: Upon motion of Director Kelly, seconded by Director Mac Leod, and unanimously carried, the Board approved payment to the Los Angeles Times in the amount of $133.75 for legal advertising for I. D. No. 3 Bond Call. Upon motion of Director Kelly, seconded by Director Carmichael, and unanimously carried, the Board approved payment to the Blade-Tribune for legal Advertising for the I. D. No. 3 Bond Call in the amount of $28.75. Upon motion of Director Mac Leod, seconded by Director Palmer, and unanimously carried, the Board approved payment to Williams Printing Company, in the amount of $268.37, for printing of the bond brochures for the I. D. No. 2, Series 3 Bond Sale. Upon motion of Director Palmer, seconded by Director Kelly, and unanimously carried, the Board approved payment to the IBM Corporation in the amount of $38.00 for the annual maintenance contract for the IBM Selectric Typewriter. Upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, the Board approved payment to Jack Y. Kubota, in the amount of $1,443.00 for professional services performed during the month of February, 1968. Financial Financial Reports for the period July 1, 1967 thru December 31, 1967, Reports were reviewed by the Board and will be discussed at the next regular I I meeting. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Checks No. 2721 thru No. 2751, March 6, 1968. Upon proper motion the meeting was declared adjourned at 5:25 P. M. in the amount of $162,163.99, for the period February 21, 1968 thru I ATTEST: &kL,] c" '1 hLL0 /d/ p*#.7,a,L& /, - Secretary of the Board of Directors Meeting March 6, 1968 - 4-