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HomeMy WebLinkAbout1968-04-03; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON APRIL 3, 1968, AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:OO P.M. by President Maerkle and the roll call by the Secretary was recorded as follows: Present: Directors Carmichael, Palmer, Kelly, Mac Leod, Maerkle I Absent: Directors: None Also present were General Manager Kubota, Legal Counsel Grosse, District Auditor James Gaiser, Superintendent Henley, Mr. Irving Roston and Office Secretary. Approval of After discussion, upon motion of Director Palmer, seconded by Minutes Director Carmichael, and unanimously carried, the minutes of the 1968, were approved as written. Special Meeting of March 18, 1968, and Regular Meeting of March 20, I La Costa Mr. Roston, representing the La Costa Development, informed the Reservoir and Board that since the last meeting La Costa has had two pieces of La Costa South correspondence relating to the project; (1) on outline of the Subdivision Agreement relating to the 12" line to the reservoir site, sub- by the La Costa Engineers relating to the grading and alignment and site of the reservoir. With regard to the Agreement, he stated that the terms as outlined are acceptable to them with the exception of Item 8 which specifies that La Costa will complete construction of the pipeline on or before March 1, 1969. In discussing it with the Manager he had pointed out that La Costa is not certain whether they would have a demand for water by that time and suggested that perhaps that date could be altered. Concerning the map of the new reservoir site, Mr. Roston explained that their Engineers have now found a site that they feel is right and which also meets with the recommendations of the Boyle Engineering Report; however, before a legal description is drawn, they would like to have the District's approval. He informed the Board that La Costa plans to launch their sales campaign for the new subdivisior the last of April and they are hopeful that all of the legal work involved on the Agreement and reservoir site can be accomplished so that these dates can be met. mitted by the District's Legal Counsel, and (2) a map submitted The Manager displayed a map showing the new site and pointed out that the Engineers have moved it down the hill for purposes of hydraulic design. He explained that this new site will require considerable fill which might present a problem from the stanc point of good engineering practice and the cost factor involved for the import and export of material. Mr. Roston expressed confidence that a suitable foundation coulc be provided and offered to commit La Costa to provide suitable fill for this project within their area either from the material which they will be generating in their subdivision and pipeline construction or by providing a suitable borrow area for the District's use. He cautioned, however, that their experiences with the soils in the area have not been consistent and suggested that the District have some soil sample: taken so there is no problem in laying it in the site. The Manager reported that he and the Superintendent have gone over the check prints and the second check prints and are very pleased with the design and planning on the La Costa South Subdivision. He informed the Board that, at a meeting of the staff and the Developer's Engineers, La Costa had agreed that they will show a pumping station on the plans, estimated at $10,000.00, to serve all of the lands on the sout side located over elevation 200. If, in the meantime, some arrangement could be worked out with Olivenhain to take water from their system, that could substitute for the pumping station. After further discussion on these projects, the Manager and Legal Counsel were authorized to meet with Mr. Roston and work out the details on the legal documents so that they can be presented to the Board for execution at the next meeting. Mr. Roston left the meeting at this time - 2:45 P.M. Finance Mr. James Gaiser, District Auditor, appeared before the Board and Auditor's reported that his firm has been out performing tests of the various Report transactions particularly to balancing the accounts receivable. A I general review of the transactions for the first half of the fiscal year has also been made, he reported, and things are coming along very satisfactorily. The Manager informed the Board that as soon as the expenditure figures are avail- able through the third quarter the District will commence with the budget prepara- tions for the coming year and a schedule of work to be followed will be prepared. Mr. Gaiser left the meeting at this time - 2:57 P.M. I City of Carlsbad The Manager reported that he and Supt. Henley had met with the Water Services members of the City Water Dept. staff, Engineer Wayne Lill, possibility of incorporating into the construction of the new metering station at Chestnut Avenue any features such as valves or outlets that will be needed in their modernization program. At that time they indicated informally that they would like to put in a plug valve for regulatory purposes and a 12' outlet to serve the higher areas on the west side. The scheduled shipping date on the meter for this station is May 3, the Manager reported, and work on the project will be started as soon as possible to avoid the heavy irrigation period. Bob Neeley, and Otto Scheunemann, to review with them the The District's plans to consolidate its service area were also discussed at the meeting and Mr. Lill is confused that the District will require a meter at the Laguna Riviera Subdivision, the Manager reported. After discussion, the Board reaffirmed its decision to require the installation of a metering station at this location. The Manager informed the Board that he has been looking into the possibility of recovering some of the costs for this project since the District will, in fact, be relocating the Calavera Station prior to the El Camino Real road construction scheduled for next year. The Manager will turn in a letter to the Road Department at the County to see if the District can recover some of these funds . Irrigation Delegates reported on their attendance at the Irrigation Districts Districts Association Convention held in San Francisco, California, on Association March 19, thru March 22, 1968. Of particular interest to Board Convention Members was a discussion by the Insurance Committee on the matter as a public official, and recent Court decisions on Workmen's Compensation claims involving water agencies. After a brief recess, the meeting was reconvened at 3:50 P.M. Legal Counsel: Line "D-2" Right Legal Counsel reported that Mr. Ebright has returned from his of Way European trip and an appointment has been arranged with him for I of protection against any personal liability of an individual acting tomorrow morning to go over the Agreement with him. Condominium Water Legal Counsel reported that La Costa had been advised that the Service District will require them to provide copies of their restrictiv La Costa Condominium No. 3 will be granted. A letter has been received back from their Attorneys stating they do not know at this time which way they are going on the type of condominium plan. Superintendent: City of Carlsbad The Superintendent reported that the City has been raising the Projects valve cans on El Camino Real and will be testing the westerly section of the Elm Avenue extension line. The District is now sel. construction water to the City for the May Company project and the City crew should be finishing that vault in the next week or so. Operation: General A report on the failure of the Chlorination Station at Squires Dam Maintenance on March 6, 1968, was reviewed by the Superintendent. The report concerning a yearly maintenance program on these chlorination units. covenants for approval before a single meter connection for I also included a detailed listing of the repairs and a recommendation. Meeting April 3, 1968 -2- Manager's Report: Pipeline The Manager reported that the District will be taking delivery Modifications this week on a 40 ft. length of 19 3/4" pipe for the repairs of Board, it will wrap up this project, and the next step in the program will be the installation of the butterfly valve upstream of that corner. With the delivery date for the valve now scheduled for July 6, the Manager requested authorization to proceed with a design showing the dimensions for the outlets for the proposed pumping station to the east so it can be put out for bids for the fabrication. After discussion, upon motion of Director Palmer, seconded by Director Carmichael, and unanimously carried, it was moved that the Manager be authorized to make a drawing to satisfy bidders for the pumping station outlets. Metering The Manager reported that the agricultural consumers who have not turned Program their meters over to the District were notified that they would have to have the meters repaired and calibrated at their own expense. Since that time the District has had quite a good response and several of the large consumers have turned their meters over for District ownership. He informed the Board that Thornton Flower Growers have notified the District that they can only farm until June and have asked that they be allowed an extension of time on their meters. After discussion, the Board agreed that they should be granted this extension of time to a specific date. With the filing of the La Costa South Subdivision map for 200 lots, the Manager informed the Board, the District has had a number of inquiries from meter salesmen regarding selling a block of 200 meters. He asked whether the Board would want to entertain a program for inviting bids on these meters or perhaps a one year supply. After discussion, the Manager was authorized to look into such a program for the procurement of these meters. Filtration The Manager reported that the next meeting of the Filtration Study Program Group has been scheduled for a week from this date and some decision the leak at Point "D". When this has been completed, he informed the I on the District's participation should be made this month. I Squires The Manager informed the Board that a 3 page letter has been received fro] Dam Mr. Wahler regarding the instrumentation program at Squires Dam and that memorandum from the Manager. copies will be sent out for the Board Members review, along with a I.D. No. 2 - The Manager reported that a call was received this date from Mr. Series 3 Bond Terence Carey of Roberts, Scott & Co. informing the District that Sale they had received a report that O'Melveny & Myers did not certify in buying this issue and if there is any way it can be salvaged they would like to go ahead with the sale. Since the District's Legal Counsel had not been advised of this opinion from O'Melveny & Myers, it was decided that he should check out the matter and report his recommendations for proceedings with this program at the next meeting. Water Accounts The listing of delinquent accounts was reviewed and the Manager reported that, as of this date, the amount still unpaid is just below $600.00. He informed the Board that the Frazee, Inc. account, which had been discussed at a previous meeting, has been paid without the penalty charges and he asked whether the Board has reached a decision on whether to give him a relief on this penalty amount of $294.72. The District's current practice of applying an additional penalty on the amount of unpaid penalty was discussed at length and the Board agreed that this should be changed and that there also should be some maximum amount in penalizing these large accounts and a minimum penalty to avoid the book- keeping on charges under $1.00. After discussion, upon motion of Director Carmichae seconded by Director Palmer, and unanimously carried, it was moved that the Distric regulations be changed to provide for a $1.00 minimum penalty charge and a maximum charge of $50.00, with no penalties to be applied on the unpaid penalty balance, effective this date. Personnel The Manager reported that steps are being taken to fill the Laborer Classification which was created and arrangements have been made for interviewing four applicants tomorrow morning for this position. The question of a residency requirement was discussed and it was the general opinion that employees of the District should be required to move in to the District after their pro- bationary period of six months, or at the latest, within a one year period. this bond sale. Mr. Carey stated that their firm is still intereste I Meeting April 3, 1968 -3- I Correspondence: Salary questionnaire from California Research Institute. No response will be made on this matter. Letter from the State Division of Highdays regarding water service for Freeway landscaping . Copy of letter to the Farm Bureau, submitted by Director Allan Kelly, regarding tax delinquency program. Copies of this letter will be forwarded to Board Members for their review and comments. Announcement of Water Agencies Association meeting scheduled for April 25, 1968, at the Sands Hotel with the Honorable John Stull, Assemblyman 80th District as guest speaker. Letter from Mr. William D. Kearney, Riverside, concerning the possibility of employment with the District as a civil engineer. Letter from the Local Agencies Formation Commission advising the District that there will be no meetings on the Carlsbad-Oceanside-Vista study area held for awhile. Letter from D. N. Sullivan regarding the cathodic protection program on the District's I'D" tank and offering their services. Director Carmichael reported on his attendance of the meeting of the Water Quality Board on the San Luis Rey River basin held in Oceanside during the past week. Special Accounts Payable : The following accounts payable were submitted for the Board's review and approval for payment : (1) Invoice from Higgs, Jennings, Fletcher St Mack, in the amount of $9.07, for I legal services in connection with the American Pipe Company pipe suit. Upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, the Board approved payment of this invoice. (2) Invoice in the amount of $360.15, submitted by Marvin Beardsley, covering repairs to the chlorinator at: Squires Dam. Upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, payment was approved for these charges in the amount of $360.15. (3) Invoice in the amount of $75.00, covering Chamber of Cammerce membership fee for one year period. After discussion, the Board decided not to renew this membership and the Manager was instructed to write a letter to the Chamber informing them that as a public agency the District does not have a need for i. (4) Invoice submitted by Jack Y. Kubota, covering professional services for the month of March, 1968, listing a total of 72 hours at $1,080.00 for adminis- tration and general operations, and 36 hours at $525.00 for engineering services, for a total amount due of $1,605.00. After discussion, upon motion of Director Palmer, seconded by Director Carmichael, and unanimously carried, the Board approved payment of this invoice to Jack Y. Kubota in the amount of $1,605.00. Ratification Upon motion of Director Palmer, seconded by Director Carmichael, of Checks and unanimously carried, the Board ratified Checks No. 2790 thru I No. 2811, in the amount-of $2,141.31, covering the period from March 21, 1968, thru April 3, 1968. Upon motion of Director Carmichael, seconded by Director Mac Leod, the meeting was declared adjourned at 5:55 P.M. ATTEST : ..