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HomeMy WebLinkAbout1968-07-17; Municipal Water District; MinutesI MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON JULY 17, 1968 AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:03 P.M., by President Maerkle with Directors Kelly, Carmichael, Mac Leod and Palmer answering roll call. Also present were General Manager Kubota, Legal Counsel Grosse, Superintendent Henley and Office Secretary. Approval Upon motion of Director Carmichael, seconded by Director Kelly, and of Minutes unanimously carried, the minutes of the regular meeting of July 3, 1968, were approved as transcribed and mailed out by the Secretary. Committee Reports: City of Carlsbad The Manager called attention to the draft of a proposed Water Water Service Service Agreement with the City of Carlsbad, which was submittec and asked for the Board's reaction and comments on the matter. President Maerkle reported that he had talked with the City Manager and he had suggested that the Committee meet again after the current budget sessions are over and go over the entire matter. Board members indicated that they had gone over the proposed agree- ment and found it to be satisfactory for preliminary discussions with the City. After further discussion, the Manager was directed to arrange another meeting of the Committee to meet and review the matter at an early date. San Diego County Director Kelly reported on the regular meeting of the Authority Water Authority Board of Directors and the Feather River construction project. He also presented for the Board's information a tax comparison of various properties within the District and their assessed valuations. Budget The Manager reported that the Budget Committee has met and another Committee meeting is scheduled for tomorrow morning. A preliminary budget will discussion. He informed the Board that the District's financial picture looks good and, with the assessed valuation figures which are available, the District should come out with about a 10% over-all increase. Insurance The Manager reported that after the last meeting he and President Program Maerkle had met with Attorney Dean Andreason and had reviewed the proposals submitted on the insurance program. A decision was reached that the coverage for the current fiscal year be awarded to the Farmer's Insurance Group because of the price differential. He explained that a problem did come up regarding the fire insurance coverage for the Headquarters buildings. Under the present policy with the Bondy Insurance Co. the District had a co-insurance clause to cover the difference between the insured coverage and the actual replacement costs. The Farmer's agent contacted his firm and in order to maintain the 100% insurance coverage the total costs should be raised from $90,000.00 to $105,000.00 and they have asked that we provide this additional $15,000.00 coverage at an additional premium of $44.65. After discussion, the Board decided to leave the limits as they now stand and the policy will be increased next year. The Manager informed the Board that other agencies submitting proposals have been notified of the award and thanked for their participation. to the Board of Directors for their review at the last meeting, I then be submitted to the Board prior to the next meeting for a full I Line "E" Legal Counsel reported that he had checked out the leases involved Right of Way in the Line "E" right of way and they were all found to be defunct the quit-claim deed. The Manager pointed out that in going over the right of way document he had found some ambiguity regarding the responsibilities of the District in the lowering and raising of the pipelines, and he suggested that it might be advisable for the District to identify the limits of our responsibilities. Legal Counsel reviewed some of the sections in question and explained that if the District were starting from scratch on the easement he would prefer to have some of these terms eliminated but under the circumstances he felt the District should accept it at this time and condemn out the rights which the owners have retained at a later dz if they are found to be objectionable. After further discussion, upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, it was moved that a new check be drawn for the payment of this right of way after the Lega: Counsel and District Manager have gone over the documents and given their approval that it is in accordance wjlth the original agreement. and that everything is now clear except receiving from the Developel Meeting July 17, 1968 - 1- - I.D. No. 2 Legal Counsel reported that final plans have been made for the Series 3 Bonds delivery of the bonds and that Director Carmichael is making the transaction on Friday. Superintendent: Construction Superintendent Henley reported that construction of the water for the installation of the meter boxes and valve cans. arrangements to go to Los Angeles to sign the bonds and complete facilities for the Greenview Condominium has been completed except I Operations: Metering The transmitter and recorder for the Chestnut Metering Station have Program been received, the Superintendent reported, and the other shipment are turning over ten of their irrigation meters under the District's metering program. Maintenance Maintenance work on the system is continuing and the field crew is Schedule painting and chipping the vaults and raising valve cans. The lake running at 14 second feet. Manager's Report: Pipeline The Manager reported that there was damage to the glass on the recorder Projects during the shipment and this will be replaced by BIF at the time the should be on the way. It was also reported that the Ukegawa Brothers level was reported at 498.9, with water delivery from the Authority installation is made at Chestnut. At the request of the District, the County is sending copies of their final design of the intersection in connection with the Point "D" valve installation. Plans are to find a good time when the irrigation season is over and the flow is down to proceed with this project, the Manager informed the Board. Filtration Two things have developed in connection with the Filtration Study, Program the Manager reported. First, the Group has got involved with a financial consultant and, secondly, the Authority's Legal Counsel, Mr. Jennings has told the Group to get their own Legal Counsel andthey are now looking into the matter. They are also looking toward completion of the topography on one of the better sites for the plant. The Manager submitted for approval an invoice from the San Diego County Water Authority for the District's share of the expenses of the Group for the month of June in the amount of $42.13. After dis- cussion, upon motion of Director Palmer, seconded by Director Kelly, and unanimous1 carried, it was moved that this bill be paid. El Camino Real The Manager reported that he has had two meetings with the Count Highway Project Road Department regarding the El Camino REal Project and they ha elected to do it in its entirety as one projeet and plan to go to bid in June of 1970. In connection with this project they have also made some revisions in the design and, as a consequence, the District may have a lesser responsibility in the project for the lowering of the pipelines. Copies of the revised plans have been ordered and the District will keep abreast of the advance planning on this project. now delayed the project for about one year, and they have also I La Costa The Manager reported that the Agreement for the La Costa Condominium NO. 3 Condominium No. 3 project has been signed and delivered and th District staff is now working with their Engineers, Rick Engin cering, on the design for the water facilities. Miscellaneous : The Manager reported that the answering service is operating satisfactorily and the: have been provided with a duty roster for the month. La Costa The Manager reported that the La Costa people are now actively planning South their Unit No. 2 of La Costa South and that a meeting was held with Mr. District to discuss the matter of water service. La Costa is interested in getting together and working out some acceptable program between the District and Olivenhai; to serve this project Roston and Maurey Smith, the Manager of the Olivenhain Municipal Water Meeting July 17, 1968 - 2- Telemetering The Manager informed the Board that a letter has been forwarded to Failure the Pacific Telephone Company setting forth the events of the for some of the costs involved. Billing A letter has been sent out to all irrigation customers advising them tha: Program the District will no longer have the twice-a-month billing program, the telemetering failure and requesting that the District be reimbursed I Manager reported. Squires A communication has been received from the State Division of Dam Safety, Dam the Manager informed the Board, acknowledging our piezometer date, and also inquiring about William Wahler and our contract with him. Ebright The Manager reported that Mr. Ebright's Attorney is preparing a draft of Lake a legal document to cover this installation and it will be submitted for the Board's approval as soon as possible. Carlsbad The Manager informed the Board that an inquiry has been received from Journal the Carlsbad Journal wanting to know if the District would be intereste' in buying an ad in their Anniversary Issue for $150.00. After discussit it was decided that the District should purchase a half-page ad for $75.00 and that the Manager and President of the Board should work with the Carlsbad Journal on soml appropriate material for this advertisement. Correspondence: Notice from the San Diego County Water Authority to the Preciding Officer of the District regarding annual decision on taxation collection. After discussion, the Board elected to stay with the program as it has been handled in the past and include it on the annual tax bill for San Diego County. Annual report submitted by the Helix Irrigation District. Announcement from the Irrigation Districts Association regarding the Fall Conventio~ I to be held at Disneyland. Legislative report from the Irrigation Districts Association regarding the Watson Act and advising that it has now been sent back to Committee. Approval of The Manager reviewed two proposals submitted for the furnishing Purchase Orders of chlorine for the coming fiscal year as follows: Tops Chemical Company $126.00 per cylinder Continental Chemical Company 130.00 per cylinder It was his recommendation that the District accept the proposal of the Tops Chemica Go. with the deletion of the section of the contract regarding price increases. Af discussion, the Board agreed to renew the contract with the Tops Chemical Company fl the coming fiscal year on the basis of $126.00 per cylinder. I Permission was requested by the Manager to hire Dan Wiegand to grade out the roads 1 the District reservoirs and pipeline easements for a total amount not to exceed $500.00. After discussion, the Manager was authorized to arrange for this work as outlined. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Checks No. 2991 thru No. 30: in the amount of $32,972.28, for the period from July 4, 1968 thru July 17, 1968, inclusive. Upon motion of Director Carmichael, seconded by Director Mac Leod, the meeting was declared adjourned at 4:50 P.M. .. . - Secretary of the Board of Directors Meeting July 17, 1968 -3- ..