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HomeMy WebLinkAbout1968-08-21; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON AUGUST 21, 1968, AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:OO PeN. by President Maerkle with Directors Carmichael, Kelly, Mac Leod, and Palmer answering roll call. Also present were General Manager Kubota, Superintendent Henley, Legal Counsel Grosse, and Office Secretary. Approval of Approval of the minutes of the regular meeting of August 7, 1968, Minutes was deferred until the next regular meeting. Committee Reports: City of Carlsbad The Manager reported that there has been no further work from Water Service the City of Carlsbad and arrangements are still pending for a I meeting with them on the matter of water service areas. San Diego County Authority representative, Director Kelly, reported on the Water Authority regular meeting of the Board of Directors and the current Resolutions No. 1015 and No. 1017 have been received by the District setting forth the tax rates for the 1968-69 tax year. Final Budget The final draft of the budget for fiscal year 1968-69 was presentec Fiscal Year rates were reviewed in detail by the Board. The Manager pointed 01 that the Budget Committee had attempted to adjust the tax rates to compensate for the increase in the assessed valuations so that the tax income is approximately the same as previous years. Since this was an exceptional year, the water sales were also estimated low and this figure also takes into consideration the price increase from the San Diego County Water Authority and charges for "stored water", the Manager explained. The present rate structure for the Distric. was discussed and it was agreed that the District should take a serious look at increasing the water rate and look it over for the next fiscal year. After furthe. discussion, upon motion of Director Kelly, seconded by Director Palmer, and unani- mously carried, it was moved that the Final Budget for Fiscal Year 1968-69 be adopted as presented by the Budget Committee. Resolution Legal Counsel presented Resolution No. 229, entitled "A RESOLUTION No. 229 OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT DETER, MINING THE AMOUNTS NECESSARY TO BE RAISED BY TAXATION IN THE CARLSBA' MUNICIPAL WATER DISTRICT, IMPROVEMENT DISTRICT NO. 1 OF THE CARLSBAD MUNICIPAL WATER DISTRICT, IMPROVEMENT DISTRICT NO. 2 OF THE CARLSBAD MUNICIPAL WATER DISTRIC' IMPROVEMENT DISTRICT NO. 3 OF THE CARLSBAD MUNICIPAL WATER DISTRICT, AND IMPROVE- MENT DISTRICT NO. 4 OF THE CARLSBAD MUNICIPAL WATER DISTRICT, DURING THE FISCAL YEAR COMMENCING JULY 1, 1968, AND ENDING JUNE 30, 1969, AND FIXING THE RATES OF TAX TO BE LEVIED FOR SUCH FISCAL YEAR." After discussion, upon motion of Director Mac Leod, seconded by Director Kelly, the said Resolution numbered "229" was adopted by the following vote: activities of the Water Authority. Copies of Authority 1968-69 by the Manager and the bond service requirements and proposed tax I AYES : Directors: Maerkle, Palmer, Carmichael, Kelly and Mac Leod NOES : Directors : none ABSENT : Directors: none m Personnel The Manager reported that he had contacted Mrs. Dennis this morning and a letter has also been forwarded to her asking her to state her position as to when she will be returning to the job. A medical statement from her Doctor has also been requested as is the normal procedure for extended sick leave payment. The Manager informed the Board that we are trying to recruit the additional personnel which the Board authorized at the last meeting. A personnel classifi- cation covering the position of Secretary 11, as drawn up and recommended by the Personnel Committee, was presented for the Board's approval, listing a salary range from $350.00 to $450.00 per month. After discussion, upon motion of Directo Palmer, seconded by Director Carmichael, and unanimously carried, it was moved that the job description for the position of Secretary I1 be approved and the personnel classification be accepted. Meeting August 21, 1968 -1- The residency requirement was discussed and it was generally agreed that this requirement could be relaxes somewhat for the office personnel since they are not on 24-hour standby. Director Carmichael reported on the meeting of the Personnel Committee which was held to discuss the request of the District's Legal Counsel, Russell W. Grosse, for an increase in his basic compensation for services rendered to the District. He explained that the Committee had reviewed the minutes pertaining to the hiring of the Legal Counsel and also the report submitted by the selection Committee at that time and had determined by these records that the terms of employment were to include attendance at two Board meetings and an additional 10 hours of District work for the monthly retainer of $320.00. He then read the Committee's written report recommending that Legal Counsel's request for an increase in his basic retainer be denied. Legal Counsel Grosse restated his understanding that the basit of his employment was the sum of $320.00 for a total of 10 hours, or the sum of $32.00 per hour, plus a charge of $20.00 per hour for any hour spent in any month over the required ten hours. He informed the Board that under the present conditic would be working about 18 hours for the $320.00 retainer and offered to submit his resignation. After discussion, President Maerkle called an Executive Session at 4:31 P.M. for the purpose of discussing personnel matters. The meeting was resumed at 4:45 P.M. and President Maerkle announced that the decision was reached to accept the resignation of Legal Counsel Grosse and that a letter of commendation will be drawn up for him. The Personnel Committee was directed to look into the possibility of retaining another Attorney for the Distric and to prepare a general guide covering the scope of responsibilities for the new Legal Counsel. Superintendent's Report: Operations and The Superintendent reported that, the leak repair at the Santa Fe Construction Tank appears to be holding pretty well. He indicated that the right along and that some of the large meter owners are now turning over their meters under the program. P metering program and the routine maintenance program are moving I Manager' s Report: Pipeline The Manager informed the Board that there has been no change in the Projects anticipated delivery date of August 30 for the Dall Tube for the Chestnut Metering Station and the installation of this unit will be made at the earliest possible date after delivery. Filtration The Manager explained that there has been no meetings of the Filtra- Study tion Group since the District's last meeting and that the only infor. costs of the study for the Month of July which will be included under the "Special Accounts Payable". Purchase of The District has received notice from the Valley Center Municipa "Stored Water" Water District that their Board took action on releasing some of their stored water to the District, the terms of which will have to be worked out between the two agencies and the San Diego County Water Authority! the Manager reported. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, it was moved that the Manager be authorized to handle these negotiations with the San Diego County Water Authority and the Valley Center Municipal Water District. Oak Lake Ranch The Manager reported that plans have been worked out to provide Water Service service to Mr. Ken Ebright at his Oak Lake Ranch on the basis that the water service is a 6'' size at his original location. mation on this project is a request for the District's share of the - I After disucssion, the Manager was authorized to proceed with the installation of this service on this basis. - Sunnycreek Road After their discussions with the Maas-Rowe people, the Area Water Service Developer had determined that it was in their best interests to go ahead and build the line from El Camino REal. An engi~ eering firm has been retained to design a 6" steel high-pressure line right in the easement of Sunnycreek Road to their property. The firm is now preparing the engi eering plans for the Board's approval and have been apprised of the District's requirements on pipeline easements. Greenview The Manager submitted for the Board's approval the improvement plans Subdivision for Unit No. 2 of the Greenview Condominium. He pointed out that Unit No. 2 there is included approximately 200 feet of pipeline which was com- pleted in conjunction with the construction work on Unit No. 1. Aft Meeting August 21, 1968 -2- discussion, upon motion of Director Carmichael, seconded by Director Kelly, and unanimously carried, it was moved that the plans for the Greenview Subdivision Unit No. 2 be accepted and that the President and Manager be authorized to sign off on these documents. Miscellaneous Items: Ken Ebright The Manager reported that Mr. Ebright had stopped in and wanted Agreement to let the District know that he hasn't forgotten the draft of the agreement on his lake but he has been on jury duty and hasn't had time to get with his Attorney. He indicated that he will be coming to the Board shortly with a draft for an agreement. Santa Fe The leak at Santa Fe Reservoir has been checked, the Manager reported, Tank and, at this time, is down to a very low level seep. An inspection wa5 arranged last week with Mr. Max Dyckman of BBR Prestressed Tanks and ht has now submitted his recommendations and a proposal for the reconstruction work 01 the tank. The Manager will go over it with their people and will have a report on the matter at the next meeting. La Costa A release has been received from the San Diego Gas and Electric Compal Reservoir on the easement which the District will share for the La Costa Reser- Site voir site, the Manager reported. The Staff has looked it over and it does not appear that the District would have any objections to it, he informed the Board. u Vacation The Manager informed the Board that he is planning to take a trip and Leave will be away from the community starting next Wednesday, August 28, with a copy of his itinerary in the event of an emergency. Correspondence: Letter from Municipal Consultants regarding the "Watson Amendment" and offering their services on bond sales. and will be returning the following Tuesday. The Staff will be providc I Letter from McClellan Insurance offering an explanation concerning their insurance proposal. 1 I .D .A. Arrangements will be made at the next meeting for attendance at the Convention Irrigation Districts Association Convention at Disneyland in Decembe Approval of Permission was requested by the Manager to proceed with the Purchase Orders purchase of the postage machine and the printing of the envelop' for the water billing program. After discussion, upon motion o Director Palmer, seconded by Director Carmichael, and unanimously carried, it was moved that approval be given for the purchase of the postage meter. Special Accounts Upon motion of Director Carmichael, seconded by Director Palme Payable and unanimously carried, it was moved that payment be approved excess of the retainer for the month of July, 1968, in the amount of $80.00. Upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, payment was appoved to Jeffries Banknote Corporation in the amount of $489.04 for the printing of the I.D. No. 2 Bonds. Upon motion of Director Kelly, seconded by Director Carmichael, and unanimously carried, payment was approved to the San Diego County Water Authority for the District's share of the Filtration Study in the amount of $124.85, for the month of July, 1968. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Checks No. 3065 thru No. 3101 in the amount of $37,744.87, covering the period August 8, 19 thru August 21, 1968. Upon motion of Director Carmichael, seconded by Director Kelly, the meeting was declared adjourned at 5:25 P.M. to Andreason, Thompson, Gore and Grosse for legal services in I > Mant;nn A..-..-C 91 i nLo ,3