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HomeMy WebLinkAbout1968-09-18; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CWSBAD MUNICIPAL WATER DISTRICT HELD ON SEPTEMBER 18, 1968, AT 2:OO P.M. AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:OO P.M. by President Maerkle with Directors Carmichael, Kelly, Mac Leod and Palmer answering roll call. Also present were Legal Counsel Swirsky, General Manager Kubota, Superintendent Henley and Office Secretary. Approval of Upon motion of Director Palmer, seconded by Director Carmichael, and Minutes unanimously carried, the minutes of the regular meetings of August 7, 1 and August 21, 1968, were approved as transcribed and mailed out by the secretary. Committee Reports: City of Carlsbad The Manager reported that the special committee meeting with the Water Service City of Carlsbad was held on September 6, 1968, and he passed Another report on the meeting, as submitted by City Engineer Wayne Lill, was also reviewed. The Manager informed the Board that he had talked with Mr. Martin this morning and he advised him that the total amount of the District's bill has been approved for payment this morning, which includes payment of the hold back for July and all of the August billing. The over-all metering program for the City of Carlsbad was discussed and the fact was brought out that under the present system, with the master meter at Chestnut Avenue, it will still be necessary to handle the Laguna Riviera Subdivision as a deduct metering since it is presently being fed through the old Calavera line. The matter has been discussed with the City's Foreman, Mr. Neeley, and he has indicated that he plans to switch this service area over so that it can be back-fed from the City system around the Agua Hedionda Lagoon. After discussion, it was decided that the City should be requested to make this switch over at the earliest possible date and, in the event that this cannot be accomplished at this time, that the District take steps to install a 4" meter on this connection so that the District's system will be completely metered. The Manager was also instructel to arrange another meeting with the Water Committee of the City to continue the dis- cussions on metering and service areas. San Diego County Director Kelly reported on the current activities of the San Diego Water Authority County Water Authority and action taken by the Board of Directors copies of a general summary of the proceedings at this meeting. I at their regular monthly meeting. Public Director Carmichael gave a brief report on the projected plans of the Utilities San Diego Gas and Electric Company for the construction of another plant is also under consideration as a site. The assessed valuations for the area were discussed and Director Carmichael pointed out the fact that the San Diego Gas and Electric Company facilities provide approximately one-third of the total assessed valuation for the area and its effect on the tax structure, and also the District's entitlement for water delivery through the San Diego County Water Authority. Legal Counsel: generating plant in the San Diego County area for which the Carlsbad I San Diego Gas Legal Counsel reported that he has reviewed the agreement submitted & Electric Co. by the San Diego Gas and Electric Company covering the right of the District to install the 12'' line to the La Costa Reservoir across their existing easement and has found it acceptable. He recommended that the Board enter into this agreement and that action be taken to authorize the President and Secretary to sign this document on behalf of the District. After discussion, upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carried, it was moved that this agreement be entered into with the San Diego Gas and Electric Company and that the President and Secretary be authorized to sign same on behalf of the District. Greenview Legal Counsel reported that he has examined the easement document which Subdivision Rancho La Costa is granting to the District for the Greenview Subdivisic and has found it to be satisfactory as far as legal form. The Manager explained that Mr. Mike O'Hara, the Developer for the Greenview Subdivision, has asked that the Board take action on accepting this easement, subject to having it signed by La Costa, so that the $9,100.00 deposit on the project can be released by the District without the two week delay until the next meeting. After discussion, upon motion of Director Mac Leod, seconded by Director Palmer, and unanimously carried, it was moved that the Board accept this deed and authorize the acceptance of the assignment. Meeting September 18, 1968 - 1- Superintendent: Construction Superintendent Henley reported that on Thursday evening, Septembe. Chestnut Metering 12, 1968, the District's main line to the City of Carlsbad was Station shut down and the Venturi Meter was installed .at the Chestnut BIF representative come down and check out the recorder this week so that this unit can be placed in service. In discussing the project, it was noted that the recording unit is located in a vulnerable spot and the road is narrow at this turn. The Manager was instructed to look into some type of guardrail or device to protect this equipment Operations: The Superintendent reported that the District is presently taking water is at 500.7. Manager's Report: Pipeline The Manager reported that the Superintendent and his men did a good job Projects on the Chestnut meter installation and he was very pleased with the way Avenue Metering Station. Arrangements have been made to have the I delivery at the rate of 12 second feet and the Lake level at Squires Dam the project went. Filtration There was no report on this project. Study I Purchase of The Manager reported that the San Diego County Water Authority is Stored Water asking all agencies to make some arrangements for stored water for from Mr. Lin Burzell requesting that we store immediately 1500 acre feet of water. Payment has now been made to Valley Center Municipal Water District in the amount of $6,358.00 for a total of 317.9 acre feet of stored water which the District purchased from them for the month of August. After discussion, upon motion of Director Carmichael, seconded by Director Kelly, and unanimously carried, it was moved that the District accept the recommendation of the Water Authority and authorize the Genera Manager to execute the allocation form for 1500 acre feet of water for storage. The Manager pointed out that this allocation should meet the District's needs until Novem- ber and, before the first of November, the Board will want to make an evaluation and order a supplementary amount to carry through next year. La Costa The Manager called the Board's attention to copies of a proposal which Reservoir has been submitted to Board Members this date covering the engineering Project services to be provided by his office for the La Costa Reservoir Project. it over individually and bring it up for discussion at the next meeting. the coming year and the District has received an allocation form After discussion as to the scope of services, the Board decided to look Sunnycreek Road The Manager reported that the neighboring property owners in the Area Water Service Sunnycreek Road area have been contacted regarding participation in the water main extension to be constructed by the Ward people and there seems to be some divergence of views. He explained that the Cutsinger's have no interest as they are receiving service from the City, the Andrews people have no desire to develop at this time and their land is up for sale, and the Cantarinis are not quite sure and haven't completed their plans. As it looks now, the Ward people will put in the 6" line as originally discussed. A telephone call was received from Robert Means this morning and Mr. Ward would like to have a temporary water service installed so they can proceed with construction for either 60 or 90 days and in this interval of time they will try to work out some arrangement with their neighbo, on the line. The Manager pointed out that there is an old 4" blow-off near the proper and a temporary connection could be made at that point for their needs. After dis- cussion, the Board agreed to grant this request for a temporary 2" water service, subject to the maximum of 60 days, during which positive arrangements shall be made for a permanent water service. A set of preliminary engineering plans for the Ward pipeline, as prepared by Mr. Harry Truax of E. Brian Smith Engineers, was reviewed and discussed. The Manager and Superintendent wer instructed to work out a temporary service for this property, with the costs to be borne by the owner. Greenview Subdivision The Manager recommended that, because of our meeting schedule District has on this project for $9,155.10, upon the recordation of the easement docu- ment which is to come back to us tomorrow and the dedication forms for the water syste After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, it was moved that the Staff be allowed to review these documents and ascertain that they are in order, after which the Subdivision funds may be release Miscellaneous : I the Staff be authorized to release a cash deposit that the Meeting September 18, 1968 - 2- The Manager reported that the Staff is moving right along with the plans for paving the roads to the reservoirs and the figures for this project will be ready for the next meeting. Plans are being made to move all of the engineering records from Boyle Engineering to the District Off ice next week. The District has been working with the farmers on the metering program and 8 irrigatiol meters have jest been released to the District by the Ukegawa Brothers. The City has unofficially transferred over the May Company Vault and meter connection and, when the proper dedication forms have been submitted with the linen drawings, the District will take over this facility and the electrical service that now exists. Arrangements have been made for the Manager and LEgal Counsel to get together before the regular meetings so that all reports and materials will be ready for presentation at the Board meetings. A press release on the change of Legal Counsels for the District has been prepared for release to local news media. Permission was requested for Superintendent Henley to attend the Fall Conference of the AWWA to be held in Anaheim, October 23 - 25, 1968. After discussion, upon motion of Director Kelly, seconded by Director Palmer, and unanimously carried, it was moved that John Henley be authorized to attend this convention on October 24 and 25, 1968. The Manager informed the Board that he plans to attend for one day and arrangements will be made for any Board Members who are interested to attend one of the sessions. Correspondence: The Manager reviewed a letter from the Kings River Conservation District requesting that the District support their crusade for the relocation of the IDA Spring Conventiol resulting from the community's support of the "grapes boycott". After discussion, upc motion of Director Carmichael, seconded by Director Palmer, and unanimously carried, it was moved that a letter be forwarded to the Irrigation Districts Association of California supporting the Kings River Conservation District in this matter. Letter from the %an Diego County Water Authority in opposition to the Watson Amendment asking that each member agency be advised of these facts and urged to support their action. After discussion, it was the consensus of the Board that they did not wish to take a position on this matter as a Board. Approval of There were no purchase orders submitted for approval at this time. Purchase Orders Special Accounts The following Special Accounts Payable were presented by the Payable Manager for approval : (1) Invoice from the San Diego County Water Authority in the amount of $38.75 for the I I District's share of the expenses in connection with the Filtration Study for the month of August. Total expenses paid to the Authority to date are $393.79, the Manager reported. Upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried payment of this invoice was approved. The Manager will check the costs of his attendal to date at these meetings for the Board's information. (2) Invoice submitted by BIF Industries Corp. in the amount of $141.21, for the installation of a new Totalizer and travel and labor. After discussion, upon motion of Director Carmichael, seconded by Director Kelly, and unanimously carried, the Board approved payment to BIF Corporation in the amount of $141.21. I (3) The Manager informed the Board that three of the District's employees are attending evening college classes which will aid them in carrying out their dutie with the District. He requested approval of the follwoing expenses in connection with their attendance at these classes. John P. Kenley -- Waterworks Course, San Diego -- $1.50 for Registration Fee. Helen S. Swayze -- Shorthand Course -- Palomar College -- Registration Fees - $13.00 and Supplies - $13.70 -- Total amount due of $26.70. Wilda F. Simpson -- Filing and Records Management Course - Palomar College -- Registration Fees - $13.00 and Supplies $16.90 -- Total amount of $26.90. After discussion, upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, it was moved that the employees be reimbursed for these expenses. Audit -- Fiscal The Manager reported that he has been in touch with the District Year 1967-68 Auditor, Mr. James M. Gaiser, and the audit is coming along real Meeting September 18, 1968 -3- nicely. They expect to have it completed and the reports in to the State by the end of the month and will make their presentation at the first meeting of October. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Checks No. 3128 thru No. 3168 in the amount of $52,511.61, for the period September 5, 1968 thru September 18, 1968, inclusive. Investment Director Kelly informed the Board that he had received a call from the Program Southwest Bank that the time deposit, in the amount of $50,487.50, with their firm will mature this week and he requested authority to reinvest these funds. After discussion, the Board agreed that he should use his own judgement to reinvest these funds and the matter will be ratified at the next regular meeting. The meeting was decalred adjourned at 5:02 P.M. I ATTEST : 4/& /fi Secretary of the Board of Directors I I Meeting September 18, 1968 - 4-