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HomeMy WebLinkAbout1968-11-20; Municipal Water District; MinutesMlNUTtS OF H REGULAR MEETING OF THE BOARD OF DIRECTORS OF CAKLSBAD MUNICIPAL CARLSBAD, CALIFORNIA: WATER DISTRICT HELD ON NOVEMBER 20, 1968, AT 2:OO P.M., AT 5780 EL CAMINO REAL, The meeting was called to order at 2: 00 P.M. by President Maerkl e with Directors Carmichael , Kelly, Mac Leod and Palmer answering roll call. Also present were Legal Counsel Swirsky, General Manager Kubota, Superintendent Henley and Office Secretary. Approva 1 Upon motion of Director Palmer, seconded by Director Mac Leod, and of Minutes unanimously carried, the minutes of the regular meeting of November 6, 1968, were approved as transcribed and sent out by the Secretary. I Committee Reports : City of Carlsbad Board Members indicated they had reviewed the material on the Water Servi ce service area agreement between the City of Escondido and the Rincon del Di ab10 Municipal Water District, and it was agreed that an agreement of this type with the City of Carlsbad would be desirable. The matter is now resting with the Committee , the manager informed the Board, and wi 11 be discussed with City officials at the next meeting of the two respective Commi ttees . San Diego County Director Kelly presented his report on the regular meeting of Water Authority the Board of Directors of the San Diego County 'dater Authority and the progress of the State Water Project. I Investment The Manager informed the Board that when all arrangements had been Program made to establish the special bank account for the I. D. No. 3 Sinking Fund, it was found that a passbook savings account was not permissible under Government regulations. After considerable discussion between District officials and Bank officials, it was decided to take the following steps to reorganize a new certificate of deposit for these funds and the $50,000 in I. D. No. 2 Construction Funds which were placed on a time deposit on September 19, 1966: (1) The certificate of deposit in the amount of $50,000 that was ordered on September 19, 1968, bearing an interest rate of 5 5/8%, was terminated as of November 7, 1968: and (2) The $50,000 of the principal , together with the District ' check for the I. D. No. 3 Sinking Funds, dated November 7, 1968, of $50,000, was combined into a certificate of deposit dated November 7, 1968, bearing an interest rate of 5 5/8%. Upon motion of Oirector Carmichael, seconded by Director Palmer, and unanimously carried, it was moved that in compliance with the Auditor's recommendations, the investment of the sum of $100,000 be approved in a Certificate of Deposit, dated November 7, 1968, at an interest rate of 5 5/8%, the total invest ment which constitutes $50,000 from the I. D. No. 2 Construction Fund and $50,000 from the I. D. No. 3 Bond Redemption Sinking Fund. Legal Counsel offered another recommendation to tie in with this matter which would establish a commercial checking account for handling the funds for the I. D. No. 3 Sinking Fund. He explained that the balance of the Sinking Fund, the sum of $4300, wi 11 be deposited into this account and that transfers to this fund wi 11 be made periodical ly during the year. Legal Counsel read a proposed resol u- tion entitled "A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT ESTABLISHING DEPOSIT ACCOUNT AT SECURITY PACIFIC NATIONAL BANK, FORMERLY SECURITY FIRST NATIONAL BANK, FOR THE DEPOSIT OF FUNDS OF THE DISTRICT AND AUTHOR1 IZING OFFICERS OF THE DISTRICT TO DEPOSIT FUNDS AND WITHDRAN FUNDS Resolution FROM SAID ACCOUNT". After discussion, upon motion of Director No. 230 Carmichael , seconded by Director Kelly, the said resolution numbered "230" was adopted by the following vote: B AYES : DIRECTORS: Carmi chael , Kelly , Palmer, Flaerkle , Mac Leod NOES : DI RECTORS : None ABSENT: DIRECTORS : None Legal Counsel : Line "E & D-1" Legal Counsel reported that, since the last meeting, he had Right of Ways thoroughly checked over the records and files on the negotiations for the Line "E" and 'ID-1" easements and had found several pieces November 20, 1968 -1 - of correspondence and an old worksheet which substantiate the amount of $874.00 as the amount agreed upon for this transaction. A letter was then received from Mr. Graham Kelly stating that he had also checked around and had found nothing fur- ther on the matter and that he is now agreeable to accepting the original amount. Due to the fact that the check is over three months old, it was the Legal Counsel's recommendation that the check be reissued and that the payee be properly changed to "Graham M. Kelly, Trustee". After discussion, upon motion of. Director Palmer, seconded by Director Mac Leod, and unanimously carried, it was moved that the Board authorize the reissue of this check for $874.00, payable to Graham M. Kelly, Trustee, for payment of the Line "E" and "D-1" easements. I Line "D-2" Right Legal Counsel informed the Board that he is in the process of of Way (Ebright) reviewing the file on the Ebright matter and will be preparing a complete report on it. Greenvi ew Legal Counsel reported that the easement for the Greenview Condo- Right of Way minium has been recorded and a title pol icy has been issued in favor of the District. However, the title policy has some excep- tions listed on it and copies have now been received on all of the exceptions listed. These included the original La Costa restrictions and also the original deed of trust, and it was his recommendation that the District have a subordination agreement on the old deed of trust and to also get a waiver from the Art Committee on the restrictions. Legal Counsel will follow through on this matter. Report on Audit The matter of overtime pay for District employees is being Recommendations checked out by the Legal Counsel and a report will be prepared. The Manager and Attorney will be going over the insurance poli- cies of the District to ascertain that there is adequate coverage for a1 1 phases of the District. Superintendent: Construction: Paving The Superintendent reported that the paving is a1 1 done at Squires Dam Program and all of the District's reservoirs have been seal-coated. Operations : I I Metering In accordance with action at the last meeting, the new 6" meter has Program been del ivered and instal 1 ation has been completed at the Terramar Vault, the Superintendent reported. Emergency The Superintendent reported that the Aqueduct shutdown which had Water Service been scheduled for this week has been called off indefinitely. Equipment: Prices are being obtained on used equipment, the Superintendent ti me. Manager: Metering Program The Manager outlined on the blackboard the entire metering District and noted the meter readings at the various stations. He pointed out that this is the first month of operations that the Chestnut Metering Station has been in operation and the delivery to the City at this point was recorded at 257.4 acre feet. In going over these figures with the City's Superintendent, Mr. Neeley, it was found that their sales for this area totalled only 220.7 acre feet which left them with a loss of 30 acre feet of water, or approximate 14.3% loss. Another unusual thing occurred in the Terramar zone, he explained, the District's estimated delivery was 89.7 acre feet, and the City actually sold 77.5 in that area, leaving a loss of 13.6 acre feet. He pointed out that the Di-strict also had high water losses for the past month of 34.6 acre feet (4.8%) with the estimate for Terramar meter, or 49.4 acre feet (6.9%) without the estimate and that these figures, along with the city losses, point up the need for both agencies to keep close tract of their water statistics and attempt to isolate some of the problem areas and find the reasons for these high losses. Pipeline The butterfly valve for the point I'D" station has finally arrived, Projects the Manager reported, and the installation will be scheduled at a informed the Board, but there is nothing definite to report at this system to the City of Carlsbad and the various areas of the time when it won't interfere with the heavy irrigation period. November 20, 1968 -2- I. D. No. 2 The Manager reported that the plans for the I. D. No. 2 Reservoir Reservoir Project are moving a1 ong very fine on schedule and wi 11 be ready Project for presentation to the Board at the next regular meeting. He explained that the time schedule is being revised to 180 days as opposed to a 150 day contract due to the fact that the steel fabricators are quoting a longer delivery period and this might result in the District having to pay a premium for the shorter contract period. Arrangements have been made for two borrow areas at La Costa, the Manager reported, but a problem has arisen on obtaining the slope easements for the project. In our agreement with La Costa and the Diitrict, the District was to receive the slope easements, but in the deed we took the reservoir site but did not get slope ease- ments and this property has now been sol d to the San Diego Gas and Electric Companl for their station. LEgal Counsel has looked into the matter and there doesn't appear to be any problem with the District obtaining these easements from the Gas Company. The La Costa people have been advised of the District Is schedule so that they can coordinate their pipe1 ine instal lation with the project. The design for the D-2 Reservoir is all completed and the inspection has been made on the painting of the interior of the companion D-1 Reservoir. The painting for both the interior and exterior of the D-1 tank will be included as an alternate bid schedule so that the exterior appearance of both tanks will be the same. A copy of the preliminary plans for both reservoirs will be submitted to the Super- intendent next week for his review. Mr. James Gaiser arrived at this time, 3:35 P.M. Audit 1968-69 Mr. James M. Gaiser, District Auditor, was present for discussion Fiscal Year on the audit report for the prior fiscal year. The Board indicate presentation of the audit material and that they wished to consider his services for the current fiscal year. The Manager informed the Board that Mr. Gaiser had submitted a proposal for the new audit period, as requested, and copies of the proposal were passed to Board Members. After discussion, upon motion of Director Palmer, seconded by Director KE1 ly , . and unanimously carried, it was moved that the District accept Mr. Gaiserls proposal for providing auditing services for the current fiscal year ending June 30, 1969. Hughes Tool Co. The revised right of way for Palomar Road has been received, the Right of Way Manager reported, and the map wi 11 be checked to tie in the Hughes Line easement and a survey will be made if necessary. I they were we1 1 pleased with his performance on the audit and the I La Costa Rick Engineering has now submitted the revised legal descriptions Condomi ni um for the water main easement for La Costa Condomini um No. 3, the No. 3 Manager informed the Board, and it will be checked out and turned over to the Legal Counsel for recordation. Sunnycreek Road The Manager reported that Mr. Bob Means has been in touch with Service Area both him and the Superintendent regarding water service for the 2" temporary line and will be finishing their plans on the basis of a 6" line in accordance with our original plans. Filtration The prel iminary draft on the report on the Fi 1 tration Study has Study Program been prepared and submitted to member agencies for review, the for today. Miscellaneous Items: La Costa Information has been received by the District that La Costa is South planning to move ahead with their new Subdivision, La Costa South, Subdivision the Manager informed the Board, and the District will be involved Ward property and it appears that they will be 1 ooking for a Manager reported, and another meeting of the group was scheduled 1 with the water system to serve the project. Boy1 e The District has obtained del ivery of a1 1 of the original 1 i nen Engineering drawings from Boyle Engineering, except one, Unit "D", I. D. No. 2, which was built by the John R. Davies & Son. Boyle Engineering has been as ked to review their fi 1 es once more to 1 ocate these drawings . November 20, 1968 -3- Water The Manager called the Board's attention to a report on water storage, Storage prepared by the San Diego County Water Authority in 1966, in which they quote information from the District that Squires Dam would be increased to a storage capacity of 5,000 acre feet. Board Members indicated they had no knowledge of any discussion on this information and that the enlargement of Squires Dam to that capacity would be an impossibility. Laguna Riviera The Manager reported that the City is now going ahead with the Subdivision instal lation of the vault and two 6" meters at the Laguna Riviera District to go over plans for the project. San Marcos Credit has now been received by the District from the San Diego County Water County Water Authority for the 1.07 acre feet of water delivered Di s tri ct to the San Marcos County Water District customers on the District's credit covers a two year period from July, 1966 thru June, 1968. La Costa Discussions have been he1 d with the La Costa people on their plans Fire System to ins tal 1 a new detector check system for their Country C1 ub area. water from the irrigation pond which would require a very expensive backfl ow pro- tection. The staff will be looking into this program and working closely with La Costa. A letter will be written to the San Marcos County Water District thanking them for their cooperation and assistance on the planned shutdown of the Second Aquaduct, Arrangements have been made for the Board to tour the facilities of the Johns- Manvi 17 e Company plant at Long Beach on Friday, November 22 , 1968, and the group will leave Carlsbad at 8:30 A.M. Correspondence : (1) Letter from San Diego County Water Authority with annual Statement of Change of Boundary forms to be executed by the District. After discussion, upon motion of Director Carmichael , seconded by Director Palmer, and unanimously carried, it was moved that the Secretary be authorized to execute these documents showing no changes in the boundaries of the District. (2) Notice from the Clerk of the Board of Supervisors regarding adoption of Resolution of Intention on Underground Utility District No. 2 covering the area of El Camino Real from Olivenhain Road to Palomar Airport Road. The Manager explained that the only effect it has on the District is that there is one pres- sure reducing station on El Camino Real where this change would have to be made. He recommended that the District take no particular action at the pub1 i c hearing as it is not affected materially. (3) Request from the Instructor of Drafting at San Dieguito High School inviting the District to participate in the San Dieguito Drafting Exposition. It was decided that it would not be appropriate for the District to be involved in this program. (4) Letter from the IDA, dated November 7, 1968, concerning the financial crisis of the organization, but no definite information on a solution to the problem. (5) Announcement from IDA on Pub1 i c Employer-Empl oyee Re1 ations Seminar to be held in San Francisco on December 10 and 11 , 1968. (6) Announcement regarding IDA Convention to be he1 d at Disneyl and Hotel December 3-6, 1968. Since the next regular Board meeting falls on the 4th of December, Board Members agreed that this meeting should be adjourned to Tuesday, December 3, 1968, in order that the Board and staff members may attend the Municipal Water District section of this Convention. After discussion, upon motion of Director Kelly, seconded by Director Mac Leod, and unanimously carried, it was moved that any Members of the Board of Directors, Legal Counsel, and District Manager be authorized to attend the Irrigation District's Convention at District's expense. Subdivision and their Superintendent, Mr. Neeley, was out to the I main line. Since the usage for these meters is quite low, this They are planning to put in an auxiliary fire protection unit taking I I November 20, 1968 -4- I I Local Agency The hearing of the Assembly Interim Committee on the Local Formati on Agency Formation Commission which was scheduled to be held in Commission San Diego this week was cancelled because there was not anybody the Commission, prepared by the Legal Counsel and Manager, were passed to Board Members for approval. After discussion, upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carried, it was moved that the Board accept this draft for presentation to the Committee at the next meeting scheduled in San Francisco. Copies of this statement will also be forwarded to all legis- lative representatives in San Diego County. Approval of The Manager requested permission to purchase two tool chests Purchase Orders for the District's vehicles at a price of $98.50 each, for a of Director Mac Leod, seconded by Director Carmichael , and unanimously carried, the Board approved the purchase of these units. Speci a1 The Manager presented for payment an invoice in the amount of $6,432 .OO Accounts from Ted Lee and Sons, including an amount of $1 67.00 in extra charges Payable for the turn-out at Squires Dam and the paving around the Chestnut Metering Station. After discussion, upon motion of Director Mac Leod, seconded by Director Carmichael, and unanimously carried, the Board approved pay- ment to Ted Lee and Sons in the amount of $6,432.00. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Checks No. 3286 thru No. thru November 20, 1968, inclusive. Upon motion of Director Carnichael, seconded by Director Kelly, the meeting adjourned at 4:40 P.M., until 2:OO P.M., December 3, 1968. prepared to make presentations. Copies of a statement regarding total fo $204.88, including tax. After discussion, upon motion 3338, in the amount of $94,432.45, for the period November 7, 1968, I /' ." '38. , . p' &fit- d,,, A:",-" 2- J //&LC/ JJ .'t Secretary of the'Board of Directtirs November 20, 1968 - .5- t AFFIDAVIT OF POSTING Ir, ... ..-. ,I. STATE OF CALIFORNIA ) ) ss. COUNTY' OF SAN DIEGO ) JACK Y. KUBOTA, being first duly sworn, deposes and says: That he is now and was at all times herein mentioned a citizen of the United States over the age of eighteen (18) years and competent to be a witness herein. That he is now and was at all times mentioned herein the duly appointed and acting manager of CARLSBAD MUNICIPAL WATER DISTRICT. That on November 21, 1968, he securely and conspicuously posted on the door of the Board Room of the CARLSBAD MUNICIPAL WATER DISTRICT, located at 5780 El Camino Real, Carlsbad, California, the regular meeting place of the Board of Directors of the CARLSBAD MUNICIPAL WATER DISTRICT, a copy of the attached notice of adjournment of regular meeting of the Board of 1 Directors of CARLSBAD MUNICIPAL WATER DISTRICT, said attached copy being in all respects the same as the notice posted and 8 said copy made a part hereof. Dated: November 21, 1968. /' ,,' ..,.'' ....*,.-;;" L,' - &,["' .. L.f -;N;&p&, .J ' '' , JACK Y L: KLTBOTA f .. L-" Subscribed and sworn to before me this 21st day of November, 1968. I &"Q 2 - PAUL S. SWIRSKY "J Notary Public in and fkr said County and State My Commission Expires March 14, 1978