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HomeMy WebLinkAbout1968-12-18; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON DECEMBER 18, 1968, at 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:00 P.M. by President Maerkle with Dir- ectors Carmichael, Kelly, Mac Leod and Palmer answerins roll call. Also present were General Manager Kubota, Legal Counsel Swirsky, Superintendent Henley and Office Secretary. Approval of Upon motion of Director Palmer, seconded by Director Mac Leod, Minutes and unanimously carried, the minutes of the adjourned regular meeting of December 3, 1968, were approved as transcribed and mailed out by the Secretary. Committee Reports : City of Carlsbad The Manager reported that word has been received from the Water Service City Engineer's office that they are proceeding with the plans for the Laguna Riviera connection and are including the meters. The City of Carlsbad has also been requested to see that the proper documents are executed for dedication to the District of the water facilities at the May Company connection. Attention has also been called to the fact that the service that is now being provided to them is for construction water only, and that in the event this connection is not a part of the District's system at the time permanent service is requested at this 1 ocation, it may be necessary to make a new determination with regard to water service. San Diego County Director Kelly reported on the monthly meeting of the Board Water Authority of Directors of the San Diego County Water Authority and I reviewed the water statistics for the current period. I Investment The Manager reported that the checking account for the I.D. No. 3 Program Sinking Fund has now been established and everything is in order. Legal Counsel : Line "E" and Legal Counsel reported that the Graham Kelly easements are 'ID" Right of Way completely finished and the District office has now taken over the complete file. Line I'D-2" Legal Counsel reported that he has completely reviewed the file Right of Way on the Ebright matter and made a physical reconnaissance last week wi th the Manager. As the fi 1 e reflects , there has been no activity since August and Mr. Ebright has not yet submitted the agreement as requested. Arrangements wi 11 be made with Mr. Ebright to get together with the Manager and Legal Counsel to discuss the matter and it is anticipated that they will have something on it for the next meeting. Greenvi ew The affidavits and subordination agreement for the Greenview Sub- Subdivision division, Unit No. 1, have been prepared and will be presented to the subdivider for execution. Legal Counsel reported that the District does not yet have an agreement with the Subdivider for Unit No. 2 of the Greenview Subdivision and last week the Sub- divider wanted to get the final map signatures so that he could get it to the Board of Supervisors before the end of the calendar year. The District sti 11 need5 the preliminary title report for the easement, he informed the Board, but he recommended that the Board take action to authorize the officials of the District to sign an agreement and the Secretary to accept these easements, after they are approved by the Legal Counsel and Manager. The Manager displayed a copy of the final map for the project and outlined the following conditions which should be met by the Subdivider before final approval is given; (1) The Subdivider shall post a cash bond to cover the cost of the entire project; and (2) A cash deposit of $1 50.00 shall be posted with the District to take care of the plan checking and inspection time. After further discussion, upon motion of Director Palmer, seconded by Director Kelly, and unanimously carried, it was moved that the officials of the District be authorized to sign these documents, subject to the modifications as out1 ined by the Manager and Legal Counsel . I December 18, 1968 -1 - La Costa Legal Counsel informed the Board that the pipeline easement for Condomini um La Costa Condominium No. 3 has been worked up and has finally NO. 3 been forwarded to the Title Company. They are sending up the prel iminary report and La Costa wished to have i t processed as soon as possible. After discussion , upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, it was moved that the Secretary be authorized to accept the easement deed for La Costa on the preliminary report subject to the Legal Counsel I s and Manager Is approval . Pipe Anti- Legal Counsel informed the Board that papers on the pipe suit have trust Suit just been received in the mai 1 and a report wi 11 be made on the matter 1 ater in the meeting. He explained that he had tal ked to Mr. Peck, our representative in the suit, and the actual settlement figures indicate an estimate of $9800.00 back to the District, to be paid over several years. Superintendent: Construction: The Superintendent reported that there has been no further progress equipment has been moved in at this time. Operation: The staff is continuing to check out a1 1 the meters, and with the current meter readings, the Dam has been shut off in an attemptto check out the water delivered in this area. I on the construction program for La Costa South Subdivision and no A new meter and service is to be installed at La Costa Condominium No. 3, the Superintendent reported, but as of this date, no application or deposit has been received. A temporary meter wi 11 be ins tal 1 ed tomorrow morning to provide con- struction water for the project until the permanent installation is made. Manager: Poi n t "D" The plans and specifications for this project are all done and ready Project . for presentation to the Board, the Manager reported, but he had neglected to bring out the material. The matter was postponed until the next meeting. I u I. D. No. 2 The Manager presented the plans and specifications and 1 egal document Reservoir in final form for the La Costa Reservoir and D-2 Reservoir Project. Project He informed the Board that the final plans have been submitted to La Costa for their review and they have agreed to give the Contractor the right to use the borrow areas which have been selected for the project material After discussion, the Manager recommended that the Board approve these plans as presented. The Superintendent indicated that the plans were satisfactory and acceptable to him. Legal Counsel reviewed the project schedule calling for the opening of bids on January 15 , 1969, and the awarding of the contract for the project at an adjourned meeting to be scheduled for January 22, 1969. Resolution Legal Counsel presented a resolution entitled "A RESOLUTION OF THE No. 231 BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT APPROVING THE DRAWINGS, SPECIFICATIONS AND CONTRACT DOCUMENTS FOR THE LA COSTA RESERVOIR AND D-2 RESERVOIR PROJECT, IMPROVEMENT DISTRICT NO. 2 OF THE CARLSBAD MUNICIPAL WATER DISTRICT". After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, the said resolution numbered "231 " was adopted by the following vote: AYES : DIRECTORS: Carmi chael , Kelly , Mac Leod, Maerkl e , and Palmer NOES : DIRECTORS : None ABSENT : DIRECTORS: None Resolution Legal Counsel presented a resolution entitled "A RESOLUTION OF No. 232 THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT DETERMINING THE GENERAL PREVAILING RATES OF PER DIEM WAGES FOR THE EXECUTION OF THE CONTRACT FOR CONSTRUCTION OF LA COSTA RESERVOIR AND D-2 RESERVOIR, IMPROVEMENT DISTRICT NO. 2, CARLSBAD MUNICIPAL WATER DISTRICT". After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, the resolution numbered "232" was adopted by the following vote: December 18, 1968 -2- AYES: DIRECTORS: Kelly, Carmichael, Mac Leod, Palmer and Maerkl e NOES: DIRECTORS: None ABSENT: DIRECTORS: None B Resolution No. 233 Legal Counsel presented a resolution entitled "A RESOLUTION APPROVING SETTLEMENT OF THE PIPE CASE SUIT". After discussion, the said Resolu- tion numbered "233", upon motion of Director Carmichael, seconded by Director Mac Leod, was adopted by the following vote: OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT AYES: DIRECTORS: Kelly, Carmi chael , Mac Leod, Palmer and Maerkl e NOES : DIRECTORS : None ABSENT : DIRECTORS : None Rights of The Manager reported that the 1 egal descriptions for the pipe1 ine Way at Palomar Airport have been checked out and the new easements will be prepared and forwarded to the Board of Supervisors for approval . Mard A letter was forwarded to Mr. RGbert Means asking for the right of Service way document, and ti tl e pol icy of Mr. Ward Is ownership has now been delivered to the District office. Mr. Ward and his associated are working on the matter and they understand that they must move the matter along if they wish to meet the dead1 i ne for the temporary service, the Manager in- formed the Board. Line "E" The Manager reported that he had attended a meeting. of the North I.D. No. 2 County Managers this morning and had had an opportunity to discuss the matter of corrosive soils and the tests being conducted by the Authori ty 1 aboratory. Mr. Burzell indicated that he is agreeable to working with us on a staff level and they will continue to make the services of their facilities available to the District. They are also vitally interested in working toward a solution to this problem and an outline will be prepared for a study program. Mi scel 1 aneous I terns : El Camino Real The Manager reported that he has been in touch with the County Road Project Road Department on the El Camino Real Road Project and had with the Utilities Coordinator. In checking out the schedule for the construction of this project, he pointed out, it is to go out to bid January of 1970, and it was his recommendation that the District commence wome type of study on the project. Metering The Manager informed the Board that the meters were read and the Dam Program turned off again on December 17, in an effort to trace down the water losses in the District. Water statistics developed for the first half of December show similar losses to the previous billing period, with a total loss for this two week period of 27 acre feet over the entire District. The STaff will continue to check out the metering and the Dam for the second half of December to determine the reasons for these high losses in the system. A report on the status of ownership of the water meters within the District was submitted to the Board for their information. The Manager requested that the repol be reviewed and the entire program wi 11 be discussed in detail at the next regular I discussed the matter of pipeline relocations in the District - I meeting. Stored The Manager reported that the month of November was the fi rs t month in Water which the Authority placed some water in storage for the District and " a total of 230 acre feet was credited to our account for that period. He explained that the District will be assigned an evaporation charge and that wil' be a part of the cost of water each month and the City of Carlsbad will also share it. Chlorination A meeting has been arranged with the State Department of Public Program Health to go over the entire chlorination moni toring program with the City of Carlsbad and State representatives. December 18, 1968 -3- Finances : Approval of The Manager informed the Board that he had discussed with the Purchase Orders Airport Manager, Mr. Hulburt, the possibility of the District Palomar Airport line so that it would be available in District stock as a replace- ment. He appointed out that the cost for a meter of this type new would run about $1800.00, and it could run as high as $1300.00 to restore it to new condition Mr. Hul burt had indicated that the County would be will i ng to sell it for $500 .OO, more, if the District wished to purchase it on that basis. After discussion, upon motion of Director Kelly, seconded by Director Carmichael, ar,d unanimously carried, it was moved that the district purchase this 6" meter from the County of San Diego at a price not to exceed $500.00. Speci a1 Accounts Payabl e : The Manager presented the following accounts payable for Board approval and action was taken as noted: (1 ) Upon motion of Director Mac Leod, seconded by Director Kelly, and unanimously in the amount of $600.00 as the ini tial premium for calendar year 1969. (2) Upon motion of Director Mac Leod, seconded by Director Carmi chael , and purchasing the 6" compound meter which was removed from the I carried, the Board approved payment to the State Compensation Insurance Fund unanimously carried, the Board approved payment to the San Diego County Water Authority in the amount of $73.44, for November, 1968, charges in connection with the Filtration Study Group Report. (3) Invoice submitted by Jack Y. Kubota, Project Engineer, in accordance with agreement for I. D. No. 2, Unit "E", La Costa REservoi r and D-2 Reservoir, covering progress payment for design plans and specifications, with a total amount due of $12,037.50. Mr. Kubota requested the amount be paid in two installments, $7,000.00 at this time, and the remaining balance after the first of the year. After discussion, upon motion of Director CArmichael, seconded by Director Palmer, and unanimously carried, the Board approved payment to Jack Y. Kubota in the amount of $7,000.00. I Ratification of Checks Upon motion of Director Palmer, seconded by Director Checks No. 3360 thru No. 3402, in the amount of $5,405.65, covering the period December 4, 1968, thru December 18, 1968, inclusive. Upon proper motion, the meeting was declared adjourned at 4:55 P.M. Mac Leod, and unanimously carried, the Board ratified "937 L-,< /Yr 7,- d" Board of Directors / i I; December 18, 1968 -4-