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HomeMy WebLinkAbout1969-01-02; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON JANUARY 2, 1969, AT 2:00 P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: President Maerkle called the meeting to order at 2:OO P.M. with Directors Carmichael , Kelly., Mac Leod, and Palmer answering roll call . A1 so present were Legal Counsel Swirsky, General Manager Kubota, Superintendent Henley and Office Secretary. Approval After discussion, upon motion of Director Palmer, seconded by Director of Minutes Mac Leod, and unanimously carried, the minutes of the regular meeting the Secretary. Upon motion of Director CArmichael, seconded by Director Palmer, and unanimously carried, the minutes of the regular meeting of December 4, 1968, were approved. Election President Maerkle called for election of officers and announced that of Officers nominations were now open for the election of officers. After dis- carried, the following officers were duly elected: I of December 18, 1968, were approved as transcribed and mailed out by cussion, and upon motions duly made and seconded and unanimously Pres i dent : Fred W. Maerkle Vi ce President: John T. Palmer Secretary: W. D. Carmichael Assistant Secretary: Donald A. Mac Leod Treasurer: Allan 0. Kelly Assistant Treasurer: Donald A. Mac Leod City of Carl sbad The Manager reported that the District has now received the Water Service second submittal of the plans for the Laguna Riviera Subdivision meter at Kelly Drive. The Board's attention was also called to a recent press re- lease regarding negotiations for a trailer manufacturing firm on the property immediat' to the north of the District office. The Manager pointed out that in the past the Dis rict had allowed a wholesale connection for 32 services on this property but the Dist- rict's new Ordinance nullifies that condition. Investment Security Pacific National Bank has now sent in all the documentation Program with the time deposits that are now active, the Manager reported. I.D. No. 3 Discussion was held on the matter of redemption of callable bonds Sinking Fund for the I.D. No. 3 issue on their optional maturity date of March 1, involved in call ing this small section of bonds , it was not economically feasible to call them at this time and that it should be delayed until next year. Legal Counsel : Line D-2 Right Legal Counsel reported that he had finally made contact with Mr. of Way (Ebright) Ebright and he has no agreement but has now recommended that the The Manager and Legal Counsel will go ahead and prepare an agreement and go over it with Mr. Ebright. Insurance Legal Counsel is continuing to work on his review of the insurance Program program for the District and wi 11 be submitting his report and recom- from the City of Carlsbad and provisions have been made for the I 1969. It was the Board's decision that, in view of the legal costs District' s Legal Counsel prepare an agreement for his consideratio mendations on the matter. S. D. County Right Legal Counsel reported that the County rightof way is all of Way -- Palomar finished and a letter has been dictated and is being sent to Airport the County Board of Supervisors for their action. Guy Ward The Manager now has the title pol icy on the Ward property and an agreement Service will be submitted to Mr. Ward after the legal descriptions have been La Costa Legal CounselJt R at after the District gave approval on the La Costa Condomini um easement so that they could record, they did not come through with No. 3 any documents so recordation did not take place. I checked out by the Manager and Legal Counsel. re orted January 2, 1969 -1 - Greenvi ew The title pol icy for the pipe1 ine easement for Greenview No. 2 Sub- Unit No. 2 division has been ordered but has not arrived yet, LEgal Counsel Unit No. 1 has been reviewed by the Manager and the Legal Counsel and it has been decided to use the same basic agreement for Unit No. 2 with the addition of a clause regarding rights of way. Greenvi ew The three documents relating to the right of way proceedings for Unit No. 1 Greenview Unit No. 1 Subdivision have been delivered to Mr. Mike District at this time. I. D. No. 2 Legal Counsel reported that the 1 egal notice invi tin9 bids on the Reservoirs I.D. No. 2 Reservoirs Project was published on December 26, 1968, and Project January 2, 1969, and bids will be opened at the regular meeting on January 15 , 1969. P1 ans at this time are , barring some unforeseen problem, that the bids will be referred to a committee for checking and they will come back during the meeting with a recommendation; however, if there is any problem, an adjourned meeting will be scheduled on the 22nd of January. Pipe1 i ne Legal Counsel reported that copies of the releases and resolutions which Suit the Board adopted on the pipeline suit settlement were forwarded to the has been done and the check should be forthcoming. Superintendent: Construction: La Costa The Superintendent reported that the Contractor for La Costa South Sub- South division has been moving in heavy equipment and doing some brush work and reported. The Agreement for the construction of the water system for I O'Hara, Legal Counsel reported, but he has not returned them to the Attorney on December 23, 1968, and from the District's standpoint everythi should be commencing their grading operation next week. Operations : The Manager has been attempting to contact Mr. Hulburt at Palomar Airport so he can let him know about the meter before the purchase order is submitted on the basis of the $500.00 price. The District is now running 4 cfs in water delivery, the Super- intendent reported, and the lake level is now 501.6. Metering: The Manager reported that some quick statistics were run before the meeting on the meter readings for the bi 11 ing period ending December 31 , and prel iminary figures show a total production of 370 acre feet with a loss of about 41 acre feet. He pointed out that the next order of business is to test the main supply line betweer! the two valves to be sure there are no breaks between these points, since a check on the meter readings and lake levels during the dam shutdown indicate a heavy loss in the dam. The District has been unable to get any figures from the City to check our wholesale deliveries and master metering program. Director Kelly reported that he had made a field inspection at the Dam and had checked the natural springs in the area and measured the flow of the Agua Hedionda Creek and could find no evidence of any underground seepage from the Dam. After considerable discussion the Manager and staff were instructed to continue their efforts to isolate where these losses are occurring . Manager: Point "D" The Manager displayed the plans for the installation of the butterfly Project valve at Point I'D" and informed the Board the special fittings for the project will be ordered. No project date has been set but it is hoped to get it in before the spring irrigation season. I.D. No. 2 The Manager reported that the I.D. No. 2 Reservoirs Project is now Reservoirs under bid and it is anticipated that the contract will be awarded at Project the next meeting. The material on the slope easements for the La Costa Reservoir Project has been forwarded to the San Diego Gas and Electric Company and a meeting has been arranged with their representative, Mr. Frank DeVore, for tomorrow morning to discuss the project. I I January 2, 1969 -2- Guy Ward The Manager reported that the deposit for plan checking for the Guy Ward Service service has been received and the Staff is continuing to work with Mr. Ward and his associates to complete arrangements for this project. Ownership The Board reviewed the report submitted by the Manager on the status of of Meters the ownership of meters within the District. In summarizing the program to date, he pointed out that the District records now show a total of 10 outstanding domestic services and a total of 23 agricultural meters which have not been turned over to the District. He explained that the program has come to a point of determination as to whether the District wants to proceed under the provisions of the Water Service Ordinance and take over these meters or if we want to make some general concession to some of these people and a1 low them to retain ownership of their meters. He informed the Board that he foresees no problem with the domestic and commercial meters but he does see some problems with the agricultural meters and that Edwin Frazee and Bressi Ranch have specifically said that they do not wish to turn them in to the District. After further discussion, Legal Counsel and the Manager were directed to go over the matter and bring back a report at the next regular meeting. Water Rate The Manager informed the Board that this matter was placed on the Study agenda to call the Board's attention to this matter so that there discussions. The Manager will prepare a study out1 ine so that the research on the matter can get underway. Delinquent The listing of delinquent accounts for the current billing period was Accounts reviewed and discussed. The Manager reported that Mr. Arthur Sachs called to discuss his account, which is delinquent in the amount of $8.30, and requested that the Board waive the penalty on the one standby charge for the period when he did not use any water through the meter. After discussion, upon motion of Director Carmichael, seconded by Director Kelly, it was moved that the District rescind the $1 .OO penalty charge on this account. The Motion was passed by the following vote: Ayes: Carmichael, KElly, Palmer, Maerkle. Noes: None. Director Mac Leod abstaining. I will be adequate time for a study of the water rates before the budget I Chlorination The Manager reported on the meeting which was held with the State Program Engineer and the City of Carl sbad to discuss the chlorination moni - toring program for both agencies. He informed the Board that it was a very good meeting and the chlorination records and other material was reviewed and the State feels there should be more testing done. The matter of cross connection COR trol was a1 so discussed at length with the State Engineer as it wi 11 relate to the La Costa water system and their plans to maintain an auxiliary fire protection sys tern from their lake. The District will continue to work closely with the State Health Department and wi 11 try to do more testing and improve our records as much as possible within our budget restrictions. Office President Maerkle called the Board's attention to the need for some Equipment type of detection mirror in the office so that the receptionist can see Manager will check this out and see about purchasing this equipment. Correspondence: (1) Letter from Mr. Bill Fieldman and Associates regarding their services as financial consul tants. (2) Notice regarding the Quarterly meeting of the Water Agencies Association to be held January 23, 1969, at the El Cajon Elks Club, with the Helix Irrigation District as host agency. Announcements : The Manager called the Board's attention to the book issued by the County of San Diego containing property valuations, tax rates and other useful information for taxpayers. A copy of this material is now on file in the District office. Approval of Purchase Orders: Equipment The Manager requested permission to purchase a truck boom, mounted on Purchase the truck, for a total price of $100.00, from Raydon Engineering. Mac Leod, and unanimously carried, the Board approved the purchase of this equipment. persons entering the building while she is working at her desk. The I After discussion, upon motion of Director Palmer, seconded by Director January 2, 1969 -3- I Speci a1 Accounts Payable: The following accounts payable were presented for payment: (1) 'Invoice from the Irrigation Districts Association, in the amount $400.00, for membership dues for the calendar year 1969. After discussion, upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carried, the Board approved payment to the Irrigation Districts Association in the amount of $400.00. (2) Invoice from Jack Y. Kubota, in the amount of $1,084.50, covering services for the month of December, 1968. After discussion, upon motion of Director Mac Leod, seconded by Director Kel ly, the Board approved this payment to Jack Y. Kubota. (3) Invoice from Dennis-Diedel Printing, in the amount of $388.50, for printing of the specifications and contracts books for the I.D. No. 2 Reservoir Project. The Manager explained that this had been a rush job and, therefore, the costs were higher than expected, and he offered to pay a portion of the charges if the Board did not feel it wanted to pay this amount. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, the Board approved payment of the enti re amount of $388.50 to Dennis-Diedel Printing. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks. unanimously carried, the Board ratified Checks No. 3403 thru No. 1968, thru January 2, 1969. The meeting was declared adjourned at 4:50 P.M. 3427, in the amount of $9,975.03, covering the period of December 19, I ., # - ,.. .I ._ " .f " - c - \ u. \, ATTEST : J 4 e--:-. - . ,- . /I3 &A S??tary of the Board of DirecTors I -4- Meeting January 2, 1969 , .1 . _.