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HomeMy WebLinkAbout1969-01-15; Municipal Water District; Minutesi MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON JANUARY 15, 1969, AT 2:00 P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:00 P.M. by President Maerkle with Directors Mac Leod, Kelly, Palmer and Carmichael, answering roll call. Also present were General Manager Kubota, Legal Counsel Swirsky, Superintendent Hen1 ey and Office Secretary. Representatives of bidding firms for the La Costa and D-2 Reservoir Project were also present during the bid opening. I Approval of Minutes : Upon motion of Director Kelly, seconded by Director Palmer, and unanimously carried, the minutes of the regular meeting of January 2, 1969, were approved with the notation as submitted by the Legal Counsel in Paragraph 2 on the election of officers. Bid Opening -- La Costa and D-2 ReservoS.ts After calling for bids from members of the audience, President Maerkle declared that the hour set for the .opening of bids on the La Costa and D-2 Reservoirs Project had arrived, and the bids were turned over to Secretary Carmichael to be opened, read and recorded. Secretary Carmichael then opened the bids submitted and announced the results as fol 1 ows : I Bidder .Schedule Total Taylor & Hoover, Inc. $ 112,735 $ 91,297 . $ 13,100 $ 4,100 $ 221,232.00 General American Transportation Co. 120,952 98.316 ' 13,105 4,115 236,488.00 Southwest Welding & Manufacturing Eo'. 116,630 94,554 12,710 4,042 227,936.00 Rheem Superior 117,800 94,900. 12,220 3,820. 228,740.00 The bids were then turned over to the Engineer and Legal Counsel for checking and a report later in the meeting. Committee Reports.: City of Carlsbad The Manager reported that a meeting has been arranged with Water Service City officials and called attenti'on to copies of a letter and the Board Members. The meeting is scheduled to be held on January 20, 1969, at 11 :00 A.M., at the District Office, with the District to be represented by President Maerkle, Director Kelly and the Manager. San Diego County Director Kelly gave a short report on the regular meeting of Water Authority the Board of Directors of the San Diego County Water Authority agenda on this meeting which were placed at each station of and the State Water Project. Legal Counsel : I Ownership Legal Counsel reported that after analyzing and going over the of Meters Water Ordinance section regarding meter ownership, it appears that ownership -is concerned. He offered the following recommendations on the metering program: (1) That the Ordinance not be changed and the agricultural meters in question continue as nonconforming users; and (2) on the existing meters as far as commercial and domestic are concerned, the ownership actually does belong with the District. To follow up on that, it is recommended that a procedure be followed iilhere there actually would be a format follow-up letter tell ing them that effective on a certain date those meters. belong to the District. After discussion, the Manager and LEgal Counsel were authorized to proceed with the metering program in accordance with the Legal Counsel's recommendations. the only real problem is with the agricultural meters as far as January 15, 1969 -1 - I Palomar Airport Legal 'Counsel informed the Board that the easement documents Water Line for the water line extensions constructed by the County of Easements San Diego and Hughes Tool Company at Palomar Airport were submitted to the Board of Supervisors for their action on January 6, 1969, and there has been no further :word on the matter. Greenvi ew The preliminary title report has been received for Greenview Unit Subdivision No. 2 and a new subordination agreement is also being drawn up to Unit No. 2 cover the new trust deed on the property. The subdivision agree- ment covering the water improvements in Unit No. 2 has also been prepared and both of these documents are now being typed for I submission to the developers. , La Costa The preliminary report has a1 so Ibeen received for La Costa Condomi ni um Condominium No. 3 , Legal Counseli reported , and two subordination Unit No. 3 agreements wi 17 be needed to coqer two trust deeds; one for the Pension Fund and the other for Home Federal Savings & Loan. The legal descriptions have been checked out on thq easement document and after they have been signed, the Title Company will qecord under our instructions. Legal Counsel requested that the Board take foTmal action to accept this deed and authorize its recordation. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously Icarried, it was moved that the District accept the deed from La Costa Condomidium No. 3 and authorize the Secretary to execute the certification. ~ ~ Guy Ward Legal Counsel reported that 1 egal s are back with Mr. Ward's repre- Service sentative and there is still a quesltion as to what will be needed for the easement to Mr. Ward's proqerty. As soon as the easement document has been submitted, Legal Counsel will1 proceed with the preparation of the agreement for the project. I I Insurance Legal Counsel informed the Board that he will hold off on a report Program on the insurance program until the end of February in order to get the Tri -Ci ty Hospital . Legal Counsel reported that a roster of pub1 i c f officials has been prepared for submission to the Secretary of State as required under the Government Code. After discussion, upon motion of Director Carmi~chael, seconded by Director Palmer, and unanimously carried, it was moved {hat the Secretary be authorized to sign this document for submission to the State on behalf of the District. A recess was call ed at 3: 00 P.M. in order to allow the Engineer and Legal Counsel to check out the bids submitted. The meeting was resumed at 3:14 P.M., at which $ime LEgal Counsel Swirsky informe the B,oard that there was no question of the lowest bid and recommended that the Board accept the bid of Taylor and Hoover for a1 1 four schedules in the total amount of $221,232.00. The Manager also offered his recommendation on the firm's competency to perform the Work on tne project dnd their buslness bacKground. [he Manager ca [led attention to tne inspection :program fer the project and explained that the engineering contract covers !periodical inspections and con- sul tations but that regular inspection services, except for the soils work, were left as an option feature for the augmentation iof District personnel. After dis- cussi on , it was decided that the Manager should uti 1 i ze District personnel to the maximum on the inspection program and make other people available from his office to fill in, if the need arises. ~ I I the comments of the insurance agents on the insurance program for ~ ~ I Resolution Legal Counsel reviewed a resolution entitled "A RESOLUTION OF THE No. 234 BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT AWARDING THE CONTRACT TO CONSTRUCT THE LA COSTA AND D-2 RESERVOIRS , IMPROVE- MENT DISTRICT NO. 2, AND AUTHORIZING THE SECRETARY AND MANAGER TO SIGN THE CON- TRACT." After discussion, upon motion of DireGtor Palmer, seconded by Director Carmichael , the resolution numbered "234" was adopted by the following vote: I AYES : DIRECTORS: Carmichael , Kelly , Mac Leod, Maerkl e and I Pal mer NOES : DIRECTORS : None i ABSENT : DIRECTORS : None I , i January 15, 1969 -2- ~ ~ i Superintendent's Report: .. Construction: La Costa South The Superintendent reported that there have been no new Subdivision developments in the La Costa South Subdivision project but the contractor should be commencing work on the project shortly . Operations : New Service . The Superintendent reported that the District has' several Marcos sewer ,line contractor, a new farming venture :on the Schuyler Ranch for, Ponto Farms, and the 'meter for the,State of California for the State of Calif- ornia for the Freeway landscaping. The permanent meter installation for La Costa Condominium No. 3 is also scheduled for next week. Water delivery from the San Diego County Water Authority is continuing at 3 cfs. with the lake level at Squires Dam measuring 499.6 ft. Manager's Report: Point "D" The Manager requested permission to proceed with the Point "D" Project Project and the Board authorized him to proceed with obtaining I .applications on file for new, services which include the San bids on the fabrication of the fittings for the project. Rights of Way The Manager informed the Board that in verifyi'ng the La Costa legal descriptions for the La Costa Condominium No. 3, Condominium No. 3 . one .#problem did arise which was not verified by a survey ' . . in,. the, field. La Costa was 'contacted and did not have . ' a survey crew'avaiiable for this work ,and they, therefore, have requested that the Manager ask. the Board's authorization to have it done and the charges posted to their Subdivision deposit account. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, it was moved that the District have this engineering done and charged to the La Costaaccount. Guy Ward The Manager informed the Board that there has been nothing further Service to report on the Guy Ward service, except that the District has submitted some soil samples from the area to check the corrosiveness of the soil. He pointed out that the 60-day period for temporary service will expire on the 27 of January, and that he would anticipate that the plan checking and other items can be finished by that date, but because of the way the regular meeting dates fall, that we simply allow this matter to continue until the next meeting date of February 5, 1969. The Board agreed to continue the matter until that date. I Line IIEII . The Manager informed the Board that.he is continuing to check on I.D. No. 2 measures to retard the corrosion on the pipeline section of Line "E',' - and has a 1 i ne on a consul tantt.who special i zes in this type of work. It is planned to arrange a meeting with him in the near future to go over the matter. Water Rate The Manager presented a proposed- draft of a study outline on water . Study rates for the District and pointed out that the District should project their needs for a five-year period. After considerable discussion, the Manager was directed to have the Staff start developing some of the statistical data for this study and make arrangements for this study. Mi scel 1 aneous : Squires Dam The Manager reported that since the last meeting a check was verify that i,t is'.not leaking in that ,area. Factual" data. compiled by the Superintendent does .indi Gate there is a problem ?n. the area of the .dam, the Manager pointed out, and all of the construction data in the files has been reviewed, and it is planned to go over the matter with Benton Engineering, the Consultants for the project, in order to get some ideas from them on how to pro- ceed wi th this investigation. I' made on the pipeline' from Squi,res-Dam and the staff was able to La Costa & D-2 The Manager reported that the Distri'ct now has a ;Iletter of Reservoirs consent from La Costa on the two borrow areas for the reservoir Project project. Director Carmichael and the Manager a1 so met with the San Diego Gas and Electric Company representative and they have agreed to a1 low us to place our fill on their 1 ands, a1 though the District hasn It received the letter of authorization yet. January 15, 1969.. .I .,. -3-. El Camino Real The District has made contact wi th the Uti 1 i ties Coordinating Highway Project Engineer for the County of San Diego regarding the El Camino Real Highway project, the Manager reported, and plans are now being completed for the section from Pal omar Airport Road south, and from Palomar Airport Road north to Chestnut Avenue. When these have been compl eted, they will get a set to us so that the District can go ahead and check out the pipelines and plan for any relocations which may be necessary. As the schedule now stands , the project is to commence in the Spring of 1970. Personnel: The Manager informed the Board that Superintendent Henley will be February 2, 1969, a total of 5 working days. Santa Margari ta The Manager reported that the District received a call from Project Colonel Bowen and the Bureau of Reclamation are making another series of investigations to see if there is any interest in storage in the proposed De Luz Dam. He pointed out that the matter had come to the Board before and was turned down but that he had agreed to meet with them and discuss the matter again. Announcements : Notice from the Irrigation Districts’ Association regarding the hiring of a pub1 i c relations consultant to be avail able to member agencies to set up program. Finances : Special Accounts The following accounts payable were submitted for Board Payable approval and action taken as noted: (1) Invoice in the amount of $51.38, from Higgs, Jennings, Fletcher 8 Mack, for I taking his accrued vacation time from January 25, 1969 thru legal services in connection with the anti-trust pipe suit. After discussior upon motion of Director Carmichael, seconded by Director Mac Leod, and unani- mously carried, the Board approved this payment. 1 (2) Invoice from the San Diego County Water Authority in the amount of $10.69, for charges in connection with the Filtration Study Group Report for the month od December, 1968. After discussion, upon motion of Director Kelly, seconded by Director Carmichael , and unanimously carried, it was moved that the District pay this amount and that a letter be forwarded to the Authority advising them that this will be the last charges for this project. Fi nanci a1 Reports : Financial reports for the period July 1 , 1969 thru November 30, 1969, are being prepared and will be mailed to the Board for discussion at the next regular meeting. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, of Checks and unanimously carried, the Board ratified Checks No. 3428 thru No. 3472, in the amount of $12,535.59, for the period January 3, 1969, thru January 15, 1969, incl . The meeting was declared adjourned at 5:02 P.M.. I t - -- January 15, 1969 -4- . ..