HomeMy WebLinkAbout1969-02-05; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL NATER DISTRICT HELD ON FEBRUARY 5, 1969, AT 2:OO P.M. , AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA:
President Maerkle called the meeting to order at 2:00 P.M., with Directors Carmichael , Mac Leod, Kelly and Palmer answering roll call . Also present were General Manager Kubota, Superintendent Henley and Office Secretary.
B Approval of Upon motion of Director Palmer, seconded by Director Mac Leod, and Mi nu tes unanimously carried, the minutes of the regular meeting of January 15 1969, were approved as written.
Commi ttee Reports :
City of The Manager reported that the conference with City officials was Carl sbad Water he1 d on January 20, as scheduled, and both agencies exchanged Service information on water service goals and responsibilities. The City's water system improvement program with HUD was discussed and they were informed that the District would be very active to make sure that any im- provements done in the City area were not to be a duplication of our facilities. During the discussions of new areas of the District's retail service proposing to be annexed to the City of Carl sbad, the District reiterated its position and offered to cooperate with them in providing service for the new trailer develop- ment on El Camino Real. The fact that the District hasn ' t received title to the May Company connection was a1 so discussed at the meeting and the City raised the question as to whether it was legal for them to turn over these facilities to the District. The fact that the District is starting a water rate study was also discussed at the meeting and the City indicated their interest in obtaining in- formation on any proposed increases prior to their budget proceedings. The Manager informed the Board that another meeting is scheduled with the City Committee at
1O:OO A.M. tomorrow morning at the City Hall to continue these discussions, and a 1 etter has been sent to the City pointing out' that the presentation should be limited to the governing Boards and Managers at this time.
'I Local Agency The Manager informed the Board that he had arranged a meeting Formati on with the Local Agency Formation Commission to discuss the proposed Commi ssi on trailer park development annexation, and they had indicated that
and then work out some type of agreement to avoid a confrontation over the water service. In checking with the LAC0 office, the Manager was informed that no annexation papers had been filed as of noon this date.
it would be better for the City to file the annexation petition
The matter of water service to the proposed trailer manufacturing plant to be located next to the District Headquarters Building was discussed with Ralph Palmer, the developer, the Manager reported. Mr. Palmer indicated that he is prepared to take water from the District and is moving along those 1 ines.
San Diego County President Maerkle informed the- Board that after the action Water Authority taken at the last meeting to withdraw from the SDCWA Filtration Study Group, he had given considerable thought to the matter and had asked the Manager to see how much additional expense would be involved to go through with the program. The Manager had discussed the matter with Mr. Burzell and he estimated it would take approximately $200.00 to finish up the printed report and expressed regret that the District should withdraw at this time as the program is so close to completion. After discussion, upon motion of Director Palmer, seconded by Director Carmichael , and unanimously c'arried, it was moved that the District withhold the letter which was authorized and send in the check with no comment.
D Superi n tendent' s Report:
Construction:
La Costa The Superintendent reported that the Contractor is continuing South Subdivision with the earthwork on the La Costa South Subdivision project.
Operations: The regular winter maintenance program is now underway, the Super- intendent reported, and a1 1 of the vaults are being painted and
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cleaned in preparation for the coming irrigation season. The lake level is now at 498.6, with 2% cfs delivery into the system from the San Diego County Water Authority .
Squires A contact has been made with Mr. Clarence Watters of the He1 ix Irri gatiol Dam District and the problem of the seepage at Squires Dam was discussed
Chet Harritt Dam site near Lakeside. The Manager informed the Board that he has been looking into the best method of locating the seepage at the dam and also the possi bi 1 i ty of instal 1 ing a recovery system and the costs of same as opposed to a sealing system for the dam. After discussion 5 the Manager informed the Board that he will get together with Mr. Watters and check out the matter and report back to the Board.
with him and appears to be the problem they have experienced with their
Manager's Report:
Point "D" Proposals are now being obtained on the fixtures and fittings for the Project Point 'ID" project, the Manager reported.
Unit E Project The Manager reported the contractor for the La Costa and D-2 I.D. No. 2 Reservoirs Project, Taylor and Hoover, have turned in all of
the job properly executed and were authorized to proceed with work this '1 ast week. A pre-construction meeting was held at the District office this morning with the contractor and District personnel and the enti re project was reviewed. A1 though the contractor was delayed with getting the construction surveying completed due to the rains , the Manager reported, it doesn I t appear that there will be any pro- blem in meeting the prcject date. The first change order has been authorized for the project on the excavation for the reservoir site at D-2 as the 18" excavation did not take them to sufficient firm material. After a field determination, the contractor was authorized to over-excavate the foundation system to a depth of not more than 2 feet, and an official change order will be prepared to cover this item.
A standard schedule of fees for professional engineering services to be performed by Benton Engineering in connection with the soils work for the project was reviewed by the Board. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, the Board ratified the retention of Benton Engineering to perform professional engineering services under the author- i zation of the General Manager.
Rights of In the absence of the District's Legal Counsel , the Manager reported Way on the following pending rights of way:
(1) Palomar Airport and Hughes Tool Company easement documents are sti 11 in the
their contract documents, bonds and insurance certificates for
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hands of the County officials and should be acted upon shortly.
(2) The legal documents for the Greenview Subdivision Unit No. 2 have been com- pl eted and executed by the developer, and the cash deposit in the amount of $3,000.00 has been posted with the District.
(3) La Costa Condominium No. 3 -- The fie1 d survey has been completed and some of the field data is now being verified and the easement documents for this pro- ject should be completed as of the next meeting.
Guy Ward The Manager informed the Board that the District has a problem with the Service water service for the Guy Ward property and that the stated time has lapsed and they have taken no action to complete the entire program. The matter has been discussed with the District 's Legal Counsel and he feels since most of the arrangements have been hand1 ed by Mr. Ward's associates, there is a possibility that he does not know .of the entire situation. The Manager recommended that the District simply allow the matter to continue for another two weeks and,
in the meantime, the Manager will contact Plr. Ward by letter and ask him to get in touch with Mr. Swirsky . P1 ans for the project were finally returned to the Di s tri ct this afternoon, the Manager informed the Board, but there has been no further word on the project. After discussion, upon motion of Director Kelly, seconded by Direct0 Palmer, and unanimously carried, it was moved that this matter be put off for two weeks .
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Line "E" The Manager reported that the District had another blow-out on the I. D. No. 2 "E" Line in I .D. No. 2 Thursday afternoon and service was res tored
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Friday afternoon. He pointed out that this break was just a classic pattern of the other leak in that same general area which was a1 so caused by corrosive soi 1 s.
A contact has been made with Mr. Otto Matters, a specialist in corrosion, and he came up and looked over the pipe in the yard from this area and is now in the process of putting together a proposal on the services he can provide for cathodic protection.
Ownership A program has been worked out on the ownership of meters, the Manager of Meters reported, and letters will be going out to all consumers who have not
did come up last week in connection with a new installation requested by A. M. Brown for Ponto Farms, but the matter was discussed in detail with him and he has agreed to go a1 ong with the program. Another problem has arisen in the field because of the fact that Frazees, Inc. installed two meters on the District's line sometime Friday without any applications or knowledge by the District. The Manager will check out this matter with Flr. Frazee and report back to the Board.
Water Rate The Manager reported that the staff is getting into the water rate Study study and information will be available for discussion at the meeting
I turned over their meters to the District. A problem on meter ownership
with the City committee tomorrow.
Personnel The Manager informed the Board that Helen Swayze's husband has been
District to be effective February 14, 1969, which will be just short of her six month probation period with the District. Plans are being made to recruit someone to fill this position, the Manager reported.
Mi scel 1 aneous I tems :
Water Services The Manager reported that the District has had a number of
Lot 227, of La Costa Valley Unit No. 4 is now under consideration as a town- house complex to include approximately 150 units and information has been forwarded to the developer.
Plans for the trailer manufacturing development are also moving right along, and the property is scheduled to go into escrow.
Delinquent The Manager reviewed the 1 isting of delinquent accounts as of Accounts January 31 , 1969, and reported a total of $584.07 outstanding at
transferred in his job and she has tendered her resignation with the
inquiries concerning new water services during the past week.
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this time.
Santa Margarita The Manager reported that he had met with Colonel Bowen and River Project Mr. D. B. Wol tersdorf of the Bureau of Reclamation and gone over
and their request that the District participate in this project. After discussion, the Manager was instructed to advise them that the District feels that any such studies would be of benefit to this District and wish to be inc'luded in the study program, with the understanding that there is no financial responsi bi 1 i ty to this District for any of the expenses involved in the study .
Correspondence:
the information on the proposed Santa Margarita River project,
. (1) Letter of acknowledgement from Mr. John T. Knox regarding the statement from the District concerning the operations of Local Agency Formation Commissions.
(2) Notice from the Irrigation Districts Assoc.iation regarding Spring Convention to be held in Sacramento on Apri 1 8, thru Apri 1 11 , 1969, at Hotel El dorado.
I (3) Announcement from American Water Works Association regarding Annual Conference scheduled to be held on May 18-23, 1969, in San Diego, California.
(4) Announcement from the California Reclamation Association concerning member- ship fees. This letter was reviewed and ordered filed.
(5) Legislative material submitted by the Irrigation Districts Association. Copies will be furnished to Director Kelly and the District's Legal Counsel.
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Special The Manager presented the following bills from his office for Accounts approval: (1) Invoice covering progress payment for design plans Payabll e and specifications for Unit E -- I.D. No. 2 La Costa Reservoir and
D-2 Reservoir as follows: Total Fee Payable Upon Award of Contract: $14,537.28, less prior payments, for net amount due of $2,499.78, plus item I1 for construction inspection services for January, 1969, of $102.00, for a total invoice amount of $2,601.78. (2) Invoice covering services performed in the month of January, 1969, a total of $907.50 for the General Manager's office, and a total of $174.00 for engineering projects, for a total amount due of $1,109.04. Upon motion of Director Carmichael, seconded by Director Mac Leod, and unanjmously carried, the Board approved payment of these invoices as presented.
Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, of Checks and unanimously carried, the Board ratified Checks No. 3473 thru No. 3498, in the amount of $5,625.18, covering the period from January 16, 1969, thru February 5, 1969.
Upon proper motion the meeting was declared adjourned at 4:45 P.M.
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ATTEST :
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Secretary. of the. Board of DiP'ectors
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