HomeMy WebLinkAbout1969-03-05; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON MARCH 5, 1969, AT 2:00 P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA:
President Maerkle called the meeting to order at 2:00 P.M., with Directors Carmichael , Kelly, Mac Leod and Palmer answering roll call. Also present were General Manager Kubota, Legal Counsel Swirsky, Superintendent Henley and Office Secretary.
Approval of Upon motion of Director Palmer, seconded by Director Mac Leod and Mi nu tes unanimously carried, the minutes of the regular meeting of February 19 I 1969, were approved as written.
City of Carlsbad The Manager reported that he and Legal Counsel Swirsky had Water Service & attended the hearing yesterday morning at the Local Agency Annexation Formation Commission at which time they heard the proposal
the Board's instructions, a letter was forwarded to the Commission setting forth the District's position that we have no objections to the proposed annexation with a firm understanding on the part of the City of Carlsbad that the District's
I. D. No. 3 water facilities will serve the property under consideration. The staff of the Commission had also prepared a report and recommendation that the annexation be filed until such time that this District and the City work out a formal water service agreement. The Commission accepted this recommendation and amended it so that there be a continuation on the proposal until the next regular meeting of the Commission in April. In reviewing the proceedings, the Manager and Legal Counsel pointed out that the City had based their presentation on the premise that the City has the basic responsibility to serve all utilities in the area and that they should be a1 1 owed to serve any area within the City. The City Engineer also appeared at the hearing and gave some erroneous information regarding the existing water facilities in the area. In summing up, the Manager explained that he felt the issue got pretty clouded up and that he and the District's Legal Counsel had tried to correct some of the information which was given. Immediately after the meeting they had met the Mayor and Councilman Mc Comas in the hall and it was mutually agreed that the Water Cornmi ttee should meet next Monday afternoon, March 10, 1969, at the City Hal 1 and attempt to come to some agreement on the matter.
Legal Counsel presented for the Board 's information and general thoughts a draft of an agreement covering the water service area for this annexation and suggested that the District be prepared to present some type of agreement for consideration at the meeting with the City Committee. After reviewing the contents of the pro- posed agreement, the Board authorized the Legal Counsel to go over the document in detail with the Manager and put it in final form for presentation at the meeting on Monday. The Manager suggested that it might be appropriate for the District's Legal Counsel to attend this meeting and to also suggest that the City invite their Special Legal Counsel, Mr. Leroy Wright, for these discussions. After discussion, the Board agreed that the Manager should include this suggestion with the agenda to be followed for the meeting.
San Diego County Water Authority No report.
Legal Counsel 's Report:
La Costa Legal Counsel reported that the legal documents for La Costa Condo- Condominium minium No. 3 were revised and delivered to Mr. Kramer for signatures.
No. 3 He tal ked to Mr. Kramer this morning and he hopes he will have them
for the East Carlsbad Annexation No. 2.9. In accordance with
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I back by Monday for recordation.
Guy Ward With regard to the Ward transaction, Legal Counsel informed the Board Line that Mr. Ward was down a week ago Friday and they went over the entire
doesn't want to put in the large line now; and (2) He is concerned about his water pressure on the 2'' construction 1 ine. Legal Counsel reviewed with him exactly what the District wants and he has agreed that he will definitely sign up this agreement The engineering plans have now been completed and the only other data required for a construction agreement is an estimate of the amount of money for construction and administrative expenses of the District. It was the Legal Counsel 's recommendation that this matter be continued on until an agreement can be prepared for the con-
matter at that time. Mr. Ward has two specific complaints: (1) He
struction of the pipeline. After discussion, the Board agreed to continue the matter unti 1 the next regular meeting.
May Company A meeting has been arranged with the City Attorney for tomorrow Connection morning at 11 :00 A. M. to deliver the maps and agreement covering
the May Company connection, Legal Counsel reported.
Superintendent's Report:
Operation & The Superintendent reported that the fie,ld crew are still cleaning Maintenance up after the recent rains and no new services have been installed
at 497.2 and the District is turned off at the Authority connection.
Manager I s Report:
I because of weather conditions. The water level at Squires Dam is
I.D. No. 2 The Manager reported that progress has been limited on the Unit E Project Reservoir Projects because of the heavy rains but that work was
earthwork at the La Costa Site and wi 11 be starting the piping at the D-2 site.
Progress The Manager informed the Board that under the terms of the con- Payment No. 1 tract the Contractor is entitled to a monthly payment on the
He recommended that action be taken on Progress Payment No. 1 of I. D. No. 2, Unit E, listing a total earnings to date of $15,108.00 less 10% retention, with a net amount due and payable of $13,597.00. After discussion, upon motion of Director Carmi chael , seconded by Director Mac Leod, and unanimously carried, the
Board approved the payment of Progress Payment No. 1, in the net amount of $13,597.00.
started again yesterday. The Contractor is finishing up the
work performed, based on an evaluation by the Manager and Engineer.
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Point I'D" The Manager reported that the District has asked for quotations from Project the pipe companies for the "tee" section for the Point "D" installation.
In the meantime, a copy of the plans for the project were submitted to the County and they have indicated they have no objections to the installation but gave plans that they are lowering the roadway at the intersection but there doesn't appear to be any problem with the District Is faci 1 i ties.
Line "E" Since the 1 ast meeting there have been no further 1 eaks on this 1 i ne, Unit 2 the Manager reported, but he has been looking into the matter of corro-
Corrosion Engineer at the Helix Irrigation District, it was his opinion that the District will need a good specialist in corrosion control and that the District should proceed with a project outline and pursue it. He informed the Board that he has already received one proposal for this type of service and also has another person in the field he wishes to talk to. After discussion, he requested the Board's permission to make this other contact and for the next meeting will pre- pare an outline on how the District should proceed on this matter.
Meter Ownership The Manager reported that a letter has been drafted for submission
reviewed by the Legal Counsel. The District should be in a position to pursue this matter further at the next regular meeting and go ahead with this program.
Squires The Manager reported that he has made several contacts in regard to Dam Squires Dam and how to retard the seepage in that area. The possibility of using Bentinite as a sealant was discussed with the Ashland Chemical Company but their specialist had no specific knowledge of it's being used in our type of reservoir. The matter of slurry trenching was also discussed at length but there was a question of the total effectiveness of this materi a1 on the inside of the dam because of the steep walls unless the reservoir is completely dewatered. The Manager also talked with Mr. Phil Benton, the Soils Engineer for Squires Dam, and he did not feel the Bentinite application would work because of the physical problem in applying it.
The Manager pointed out that he has made a quick evaluation of the water statistics for the past month and it appears that the seepage from the Dam has stopped. The fact that there might be an artesian well below this area or an underground channel into the ol d Terramar we1 1 s was discussed. The Manager was directed to check out the water statistics and any logical explanations for this change and make a report to the Board on the matter at the next regular meeting.
sion control for this area. After discussing our.problems with the
to water consumers regarding meter ownership and it is being
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Storm The Manager gave a report on the storm damage caused by the latest Report series of storms. The field crew and the Manager and his Engineer were checking out the Dam and taking care of some sandbagging and when they attempted to get back across the crossing at Sunnycreek Road it had become impassabl A1 ong with Mrs. Nance, they decided to foll ow the river and find a point to cross but as the rains continued to increase the river kept rising and they finally took refuge at the Leftwiches who live in the old Allan Kelly home. A call was made to President Maerkle about 7:OO P.M. and he was able to get a grader out of Vista to come in and get them about 1O:OO P.M. When they returned to pick up the District vehicles at the crossing, they found that the dam on the Ebright property had gone out and the high water had undermined one of the trucks and completely immersed it.
The Truck is now being repaired at Harloff Chevrolet in Encini tas . Eecause the trailer at the Dam was inaccessible by car, Ray Nance and his family have been staying with one of the other District employees in town and just moved back up to the Dam yesterday. The District has now completed a temporary crossing on Sunnycreek Road and when the rains are all over it is planned to contact the adjoining property owners to see if they are interested in coming up with a permanen solution for the roadway in which we a1 1 can share equally. The Manager and Legal Counsel were instructed to get all the expenses together for the damages and other items and report to the Board at the next meeting.
The Manager informed the Board that Mr. Ken Ebright had called this morning and asked if the District would consider selling some of the 20" pipe which was salvaged from the El Camino Real project for his repair work. After discussion, upon motion of Director Palmer, seconded by Director Carmichael , and unanimously carried, it was moved that the District sell this pipe to Mr. Ebri ght at the appraised book value.
Delinquent After reviewing the listing of delinquent accounts for the month of Accounts January, the Manager pointed out that the District has encountered quite a problem with several of the Contractors in the La Costa area who have run up bi 11 s during the construction period and must be passed on to the new owners. A '1 i st of these accounts i S being furnished to Mr. Kramer at La Costa and he is going to make arrangements to have these charges taken through escrow for payment. The possibility of requiring a deposit from Contractors at the time they apply for service was discussed and the Manager will look into this matter and report back.
City of The Manager has requested statistical data from the City of Carlsbad Carlsbad to verify the estimate of delivery of water to the Terramar system
credit for spillage at Ellery Reservoir during the month of January. These questions have been raised by the City Engineer and the Manager will look into the matter and attempt to verify the validity of their position.
Personnel The Manager reported that he has been conducting interviews with people
I1 position and he plans to make a decision within the next week.
Water A call has been received from Mr. Burzell at the San Diego County Water Storage Authority advising this agency that because of the heavy rains the various water agencies will not be making the heavy demands they normally make on the storage. In accordance with information, the District will request that our
storage request be amended to the present amount in storage in our account, a total of 1,007.3 acre feet. After discussion, upon motion of Director Palmer, seconded by Director Carmichael , and unanimously carried, it was moved that the District advise the Water Authority that this amount is sufficient for this current year.
Correspondence:
(1) Letter from the Office of Civil Defense asking the District to report on
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during the month of October, 1968 and also the basis for claiming
referred to the District from the Employment Agency to fi 11 the Secretary
I damages to the District's facilities. The Manager informed the Board that he is estimating the damages at $2,200.00.
(2) Advance notice regarding IDA Spring Convention in Sacramento , April 9 - 11 y 1969, Arrangements will be made for Directors Palmer and Carmichael to attend this event.
Finances :
Approval of Purchase Upon motion of Director Mac Leod, seconded by Director Palmer, Orders and unanimously carried, the Board approved a purchase order
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issued to Western Water Works Supply for a pipe locator, in the amount of $261.98.
Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and
of Checks unanimously carried, the Board ratified Checks No. 3539 through
February 20 thru March 5, 1969.
The Manager requested permission to order an interim type of letterhead using the
sample letters which are on the Headquarters Building. After discusssion, the Manager was authorized to proceed with ordering these supplies.
No. 3560, in the amount of $97,321 .74, covering the period
I The meeting was declared adjourned at 4:48 P.M.
ATTEST: r--..
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