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HomeMy WebLinkAbout1969-04-02; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON APRIL 2, 1969, AT 2:00 P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:OO P.M., by President Maerkle with Directors Carmichael, Palmer, Mac Leod and Kelly answering roll call. Also present were General Manager Kubota, Legal Counsel Swirsky, Superintendent Henley and Office Secretary. Approval of Approval of the minutes of the regular meeting of March 19, 1969, Minutes was deferred until the next regular meeting. La Costa Mr. Burton Kramer appeared before the Board representing the La Costa South Land Company in connection with the La Costa South Subdivision. He Subdivision informed the Board that the tentative maps for Units No. 2, 3 and 4 are now being prepared and the project has come to the point where there should be discussed which agency is to serve water in that area. He pointed out that portions of these new units within both the Carlsbad Municipal Water Distric and the Olivenhain Municipal Water District and La Costa is now faced with working out a program between the two districts to provide water service. Legal Counsel Swirsky reported that one preliminary meeting on the matter was held last week with the respective Legal Counsels and Managers and La Costa representatives. At that time, there seemed to be two basic problems with the Olivenhain District, first, their Engineers , Boyle Engineering, wanted a fee to conduct a study of the area and, secondly, they have no pipe1 ine in this area. The Manager explained that engineeringwise there are no problems with the District serving Units No. 2 or 3 as the water lines are stubbed into this area from Unit No. 1, but service to Unit 4 takes in the higher elevations and could better be served from the 01 ivenhai n Distri ( as the gradient of their system is higher. He also pointed out that in the event Units 3 and 4 are added to the District's system it would change the sizing of the pumping station which was designed to serve the subdivision. Legal Counsel informed the Board that if the Olivenhain District would be willing to enter into a service agreement with the District allowing the District to serve the water at this time, such an agreement would provide an immediate solution to the problem of the Sub- divider and some other arrangement could be worked out at such time as Olivenhain is in a position to extend their lines into this area. Board Members indicated their willingness to cooperate with the Olivenhain District and it was decided that the Manager and Legal Counsel wi 11 study the matter and delve into the problem of gettin! a water service agreement. After discussion , upon motion of Director Carmichael , seconded by Director Palmer, and unanimously carried, it was moved that the Manager and Legal Counsel look into the matter and see if the District ca.n work up an agree- ment with 07 ivenhain. The Manager wi 11 appear before the 01 ivenhain Board and expl ail the matter and that it is the Subdivider's intention to go this route. Mr. Kramer left the meeting at this time, 2:25 P.M. Commi ttee Reports: City of The Manager reported that the Local Agency Formation Commission yesterday Carlsbad approved the East Carlsbad Annexation No. 69.2. They had previously been furnished with a copy of the Water Service Agreement between the District and the City of Carlsbad and also a letter stating that the two agencies are working on the long-range aspects of the matter. San Diego County Water Authority: No report. I I I Legal Counsel : Water Service Legal Counsel reported that the Water Committees have referred Agreement - City the matter of the over-all water service agreement to the of Carl sbad Attorneys for both agencies and a meeting has now been scheduled for 2:OO P.M. on Thursday, April 3, 1969, at Mr. Wright's office. May Company Legal Counsel informed the Board that the City has now signed the Connection Agreement turning over the May Company Connection, as submitted to as of March 19, 1969. them, and the District officially assumed ownership of this facility La Costa In regard to the delinquent accounts with Contractors in the La Costa Delinquent area, Legal Counsel informed the Board that Mr. Kramer had secured a Accounts list of all the services and the lending institutions on the properties and a letter has been drafted and approved giving notice to these agenc of these delinquencies. Any future applications for service from residential Con- tractors will require a $25.00 deposit per lot, La Costa Legal Counsel reported that the amendment to the agreements covering Subdivision the La Costa South Subdivision and the La Costa Reservoir Pipeline I has been prepared and forwarded to La Costa for signing. La Costa Legal Counsel reported that the easements and subordination agreements Condominium for La Costa Condo No. 3 have been recorded by the Title Company, and No. 3 the fees for the title policy will be paid by La Costa, as specified. Guy Ward The Agreement covering the water main extension for the Ward property Pi pel i ne has been forwarded to Mr. Ward for execution. Under the terms of the of $8,000.00 and an additional $700.00 for administrative expenses and contingency amounts, and Legal Counsel informed the Board that he would be willing to recommend either a performance bond or deposit of the funds in an interest bearing time deposi with interest payable to Mr. Ward. He pointed out that Mr. Ward is also purchasing the property to the east of his ranch, and also has been having trouble running his sprinklers because of debris in the blow-off at the temporary connection, and that it is possible that rather than sign the agreement, he might want to go ahead and construct the line at this time. Superintendent Is Report: Greenview The Superintendent reported that, due to an error in surveying, all of Unit No. 2 the remaining copper services in Greenview Unit #I and Unit No. 2 must be relocated to their proper location immediately to the rear of the concrete curb. At the request of the Subdivider, Mr. Mike O'Hara, the District is proceeding with this extra work and will be reimbursed for the costs from the sub- division funds on deposit * New Services The District will be working out some arrangement for a domestic the Squires Dam site, the Superintendent reported. Maintenance The Superintendent reported that the field crew have finished cleaning "E" Reservoir and are scheduled to do "B" Reservoir next week. The BIF representative was down this week and checked all of the District's Venturi meters. Water delivery as of this date is 7 cfs, with the Dam level at 497.5. The District's vehicle has been repaired and returned by Harloff Chevrolet and the charges of $651.28 have been paid by the insurance carrier. The District has had the use of the Manager's private truck as a substitute vehicle during this repair period. After discussion, upon motion of Director Mac Leod, seconded by Director Kelly, and officially carried, it was moved that the District service his truck and do what is necessary to have it tuned up. The vote was recorded as 4 Ayes -- Director Carmi chael voting "NO". Manager's Report: I. D. No. 2 The Manager reported that work is progressing on the Unit "E" Project Unit "E" and Pittsburg-Des Moines Steel Company is now bringing in all of the Project structural steel for the tank. Benton Engineering have now completed their work on the control of the fi 11 work at La Costa Reservoir and agreement a deposit of $8,700.00 is required to cover construction costs I service for the new Kato residence now under construction west of I their report has been filed with the District. Progress Payment The Manager informed the Board that Taylor and Hoover have filed No. 2 a proposed pay estimate No. 2, 1 isting earnings of $45,667.00, $27,503.30. He explained that he has not had a chance to check out this estimate less previous payment and retention, for a net amount due of and asked if the Board would a1 1 ow the staff to do so and authorize payment not to exceed this amount. After discussion, upon motion of Director Palmer, seconded by Director Carmichael , and unanimously carried, it was moved that the Manager be authorized to check out this progress payment and that payment be authorized as verified. The Manager a1 so requested that the Board ratify the charges of $85.00, under a Meeting Apri 1 2, 1969 -2- separate purchase order, for the culvert for the San Diego Gas and Electric pro- perty. After discussion, upon motion of Director Palmer, seconded by Director Carmichael, and unanimously carried, the Board ratified payment of these charges as billed. A copy of a letter authorizing the District to place the fill on their slopes has now been received from the San Diego Gas and Electric Company, the Manager reported, so that this matter has been taken care of. The Manager will clarify with them the section of the letter regarding the District's rights on the over- flow drain. Point "D" The Manager reported that the purchase order for the materials for the Project Point "D" project has been issued to American Pipe and Construction requested approval of Purchase Order No. 1130, in the amount of $738.78, to Industries Supply Company, for this project. After discussion, upon motion of Director Kelly, seconded by Director Palmer, and unanimously carried, the Board approved this purchase order as .requested. Line "E" The Manager reported that he had had a meeting with the General I. D. No.2 Manager of the Otay District regarding the corrosion problem and they are taking del ivery on a study by one of their major suppl iers which may be of value to the District. He also obtained information on a nation- wide study which is being conducted and the District's only expense would be to send some material from our corrosive areas to Denver, Colorado for use in this study. The Board agreed that the District should go ahead and participate in this study on this basis. El Camino Real Information has been received from the San Diego County Road Widening Department that construction on the El Camino Real is scheduled to commence in January of 1970 and they have requested that relo- cation plans should be completed before July 1 , 1969,' and a schedule of work pre- pared. The Manager wi 11 proceed with the preparation of a schedule for the District for the relocation work. I Company and we are scheduling work for the first week of May. He also 'I Water Rate The Manager reported that he has prepared a compilation of the water Study revenues derived from the City, and after studying these figures, he - does not bel ieve it woul d be appropriate to consider an increase in the City's water rate for the coming year. He did point out that the District might consider raising the chlorination charge to $1.00 which could be justified because of the increased costs to the District in maintaining the chlorination program for the City. The possibility of leaving the rate as it is until some agreement on water service has been worked out with the City was also discussed, and look for a target date of January 1 , 1970, if it is determined that some adjustment on the rate is needed. The Manager will incorporate this information into a set of recommendations for the entire water rate resolution. Squires The Manager reported that he had just received some preliminary water Dam figures on the production for the month of March showing about 30 acre ' feet loss in the area upstream of the Squires Dam vault. These figures will be checked over and analyzed and a report will be made at the next meeting. Filtration Copies of the Filtration Report have been distributed to Board Members Study for their review and the District has been asked by the Water Authority that prior to June 17, 1969 the Board have a resolution indicating its position on the matter. Board Members will review this material and at a time that is appropriate will make a final decision on it. Miscellaneous Items: I The Manager reported that warrants have been received from the insurance carrier to cover the charges for repainting the emblems on the truck and rep1 acing the telephone unit and these wi 11 be signed over to the respective firms. He requested Board approval for payment of the statement for equipment rental during the storm fromMagee and Araiza in the amaunt of $50.00 which they have indicated is now in the mail. After discussion, upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, the Board authorized the payment of this invoice at time of receipt. Delinquent The listing of delinquent accounts for period ending March 28, 1969 Accounts was reviewed by the Board, showing a balance of $1,098.06 outstanding. Meeting April 2, 1969 -3- Personnel: The Manager reported that an interview has been completed with a Mrs. Madaline Wick who has been employed for the past four years as Secretary-Receptionist to the Vice President at Liberty National Bank in Vista. The Board Agreed that the residency requirement could be waived in this instance and the Manager was authorized to proceed with the hiring of Mrs. Wick on Monday, April 7, 1969. Correspondence: (1) Announcement from the IDA regarding proposed legislative bill to adjust the I fee schedule for annual inspection of dams. The Manager will send in the Board's comments on this matter. (2) Notice from the IDA regarding the selection of convention site advising that the Spring Convention has been cancel led out of San Francisco because off the grape boycott. (3) Announcement of regular meeting of the Water Agencies Association Quarterly meeting to be held on April 24, 1969, at the Pala Mesa Country Club with the Rainbow Municipal Water District as host agency. Finances : Approval of The Manager presented for approval the following purchase orders: Purchase (1) Purchase Order No. 1132, to the National Merchandise Brokers for Orders a Reversible Drill and Heavy Duty Bench Grinder, at a total cost of Mac Leod, and unanimously carried, the Board approved the issuance of this purchase order No. 1132. (2) Purchase Order to be issued in the amount of $640.00 to Dan Wiegand to provide grading of rights of ways at the rate* of $16.00 per hour for an estimated 5 day period. Upon motion of Director Mac Leod, seconded by Director Palmer, and unanimous1 carried 3 the Board approved this purchase order. $74.66. Upon motion of Director Carmichael , seconded by Director 1 (3) Purchase order to Western Auto Supply Company, in the amount of $68.95, for a new lawnmower. After discussion, the Board asked that this order be held up so that the Superintendent can check with another 1 awnmower shop to see if there is anything el se avai lab1 e. Special Accounts The Manager presented the following invoices from his office for Payable approval : Invoice in the amount of $1,375.50, covering services for the month of March, 1969. Upon motion of Director Mac Leod, seconded by Director Carmi chael , and unanimously carried, the Board approved pay- ment to Jack Y. Kubota in the amount of $1,375.50. Invoice in the amount of $444.00, for construction inspection on the I.D. No. 2, Unit "E" Project for the months of February and March, 1969. Upon motion of Director Palmer, seconded by Director Kelly, and unanimously carried, the Board approved payment to Jack Y. Kubota in the amount of $444.00. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Bills unanimously carried, the Board ratified Checks No. 3600 thru No. 3626, in the amount of $4,107.77, for the period March 20, thru April 2, 1969. Legal Counsel informed the Board that he will not be able to attend the Convention as planned and will not be able to be at the next regular Board meeting. He asked if the Board desired to have a replacement for this meeting. After discussion, the Board indicated that it did not feel a replacement would be necessary as any matters requiring a legal decision could be deferred until his return. The meeting was declared adjourned at 5:15 P.M. .* I ATTEST : , . . . . ., /"' ."" /d, .kJ. &#/ '_ . (&T77&4,</ ,i i J .,'. ' /~~,/+- Secretary of the Board of nirertnrs