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HomeMy WebLinkAbout1969-05-07; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT HELD ON MAY 7, 1969, AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:OO P.M. by President Maerkle, with Directors Carmichael , Kelly, Mac Leod and Palmer answering roll call. Also present were Legal Counsel Swirsky, General Manaqer Kubota, Superintendent Henley and Office I Secretary. Approval of After discussion, upon motion of Director Palmer, seconded by Minutes Director Carmichael, and unanimously carried, the minutes of the regular meeting of Apri 1 16, 1969 , were approved as corrected. Annual Mr. James Gaiser, District Audttor, and his Assistant, Mr. Harold Hickey, Audit were present and reported that the firm has been doing some of the interim auditing work at the District and expect to be out again for several days 1 ater in the month to do additional work. Auditing work to date has covered excerpt- ing the minutes, checking vendor's invoices, tracing of items in the minutes and transactions and a review of the petty cash disbursements. Mr. Gaiser advised the Board that the audit appears to be coming along satisfactorily and nothing significat has come to their attention at this time. Mr. Gaiser and Mr. Hickey left the meeting at this time. Commi ttee Reports: City of The Manager reported that the District is continuing discussions with Carl sbad the staff at the City of Carlsbad and they have been advised of the of the proposed water rate increase No response has been received to date on ei ther of these matters. San Diego County No reportuntil regular meeting date. Water Authority Olivenhain Municipal Legal Counsel and the Manager reported on a joint meeting Water District which was held with representatives of the Olivenhain working out arrangements for water service to certain areas of the La Costa South Subdivision. A map, based primarily on the hydraulics of the District's system and Olivenhain 's system, has been drawn up and La Costa seems to be receptive to working out this program with the t\.!o agencies. One of Olivenhains's basic premises is that they do not want any exchange agreements and they have indicated they would prefer to work out some exchange of service areas by annexation. Discussions at this time are centered around the District releasing approximately 70 acres of R-1 lots in the higher elevations and will be acquiring from Olivenhain between 10 and 15 acres of shopping center area on El Camino Real. The Olivenhain Board is scheduled to meet on Thursday of this week, the Manager reported, and the Board agreed that no further action should be taken on the matter until Olivenhain has presented some type of proposal on this program. Chamber of Director Carmichael asked for an expression from the Board on the Commerce possibility of the District rejoining the Chamber of Commerce as was suggested by the public relations consultant. After discussion , upon motion of Director Kelly, seconded hy Director Mac Leod, and unanimously carried, it was moved that the District rejoin the Chamber of Commerce. Director Carmichael will continue to serve as the District's representative and Director Palmer will attend part of the time as his alternate. Legal Counsel Is Report: San Diego Gas & Legal Counsel reported that during the period between Board Electric Co. Suit Meetings, the District was served by a law suit between the which concerns property near one of the District's old easements in the Escondido area. Since it was determined that the District has no interest in the outcome of the suit, a disclaimer was prepared and executed by the President and Assistant Secretary and forwarded to the Attorneys for the San Diego Gas and Electric Company. costs for the Palomar Airport Road bypass project and also were notified 1 Municipal Water District and La Costa for the purpose of I San Diego Gas and Electric Company and Loma Dos Company, et al, Legal Counsel requested that the action taken on this case be ratified by the Board. After discussion, upon motion of Director Palmer, seconded by Director Carmichael, and unanimously carried the Board ratified the action taken on the suit filed by the San Diego Gas and Electric Company. I Pipe Antitrust Legal Counsel informed the Board that the District has nothing Suit further to do on t$e pipe antitrust suit and he reviewed the and Mack and the total funds received by the District from this venture. K. Ebright Legal Counsel reported that this matter is being reactivated as Matter Mr. Ebright is now going to rebuild his dam. Legal Counsel is pro- ceeding with the preparation of an agreement covering the use of the District's easement and procedure for emergency draining of the lake area. final settlement terms submitted by Higgs, Jennings, Fletcher City Water Legal Counsel reported that another meeting of the Attorneys was Dispute held to discuss a possible solution on the matter of service areas points of inquiry; (1) City Attorne;! Wilson was supposed to get a bond prospectus to determine if any additions to the City water system became security for their existing revenue bonds; and (2) Legal Counsel Swirsky was to obtain a complete re- view of the assessed valuations, tax rates and revenues for the District's two special improvement districts. Mr. '.lilson has already submitted his findings to the Committee and Legal Counsel Swirsky will be submitting this information to the Committee and then another meeting vi11 be arranged. for the two agencies, at which time they came out with two additional I The Committee has spent a lot of time discussing solutions to the problem and are exploring two ideas, first, the possibility of the Water District taking over the water system from the City, an arrangement that appears to be an engineering and economically feasible solution; and secondly, that some division of the boundaries or division of the areas of water service be worked out. Legal Counsel pointed out that if the general recommendation of the Committee should be #1, that the Board should indicate its willingness to bave that as an alternative and tie asked for an expression from the Board on the matter. Board Members indicated they would have no objections to this alternative and Legal Counsel will proceed on this basis. Ward Water Legal Counsel reported that the District does not yet have a signed Service agreement for the Guy \;lard service connection and pipeline extension ments were forwarded to him the first of April. He suggested that, in the future, the District handle matters on construction water on a stricter basis and that they be notified in writing at the time that the period allowed for construction water has expired. Legal Counsel will follow thru on.this matter. Superintendent;s Report: Construction: The Superintendent reported that La Costa will be starting work on their sewer laterals and water system for their new subdivisions this week. Grading on the road was completed yesterday and they have now started trenching. and there has been no response from Mr. Ward since the contract docu- I Operations: Two new services are being installed this week, one for Ponto Farms on the Schuyler property, and the other at the new installation for the County Refuse Area on Palomar Airport. The lake level is now at 499.5, and has been climbing about 10 inches per day with the water delivery from the Authority running at 15 cfs. Water statistics for the month of April were discussed at length as the Manager reported preliminary figures indicate a 63 acre foot loss in the system. The Board discussed methods by which the metering programs at La Costa and Squires Dam could be improved. The Manager will fully evaluate out what would be appropriate and will also have a report on the metering for the first half of May for discussion at the next regular meeting. Meeting May 7, 1969 -2- Manager's Report: I .D. No. 2 The Manager reported that the final papers on the right of way Unit "E" license for the La Costa Reservoir have been received. Construction Project on the project is moving right along, he reported, and the tank floor is down and the foundation ring has also been laid. The steel fabricators topped out yesterday afternoon at the D-2 Reservoir, he informed the Board, and PDM was scheduled to move out on Tuesday. A decision on a color for the new tanks will be made at the next regular meeting. Pro ress Payment No. 3 was presented for approval, listing net earnings to date of 99,385.00, less retention and previous payments, for a net payable of $50,321.00 After discussion, upon motion of Director Carmichael , seconded by Director Kelly, and unanimously carried, it was moved that this Progress Payment No. 3 be approved for payment. The Manager also presented for approval a request from Taylor and Hoover for Contract Change Order No. 1 , covering the deepening of the ring footing of the reservoir at D-2 in the amount of $551.37, for a new contract total price of $91,848.37. After discussion, upon notion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, it was moved that this change order be approved as presented. Point "D" The Manager informed the Board that the District has been advised by Project the American Pipe Compar?y that fabrication of the special tees for the Point "Dl' Project is being delayed and that the schedule of delivery is now May 19, 1969. A letter has been received from the City Engineer, approving the installation. 1, r El Camino Real The District has just received the right of way maps for El Wi deni ng Camino Real from the County Road Department and the County survey crew is scheduled to put down the center line of the road next week, the Manager reported. A general outline on how to proceed with this project is being prepared and the Manager will be coming to the Board with a report on the project for the next, meeting. Water Rate The staff is continuing to compile statistics for the water rate Study study and a report and recommendations wi 11 be forthcoming. Squires An inspection of Squires Dam has been made by the State Engineer from Dam the Department of Dam SafFty, the Manager reported, and everything seems .to be in good shape. The Yatter of seepage at the Dam was discussed with him and he suggested that the District check the area north of the spillway to see if there are any moisture beds. Fi 1 tration Board Members are in the process of reviewing the report on the Study Fi 1 tration Group Study and the Manager informed them that the San Diego County Water Authority has requested an expression from the various agencies on the plans shown After discussion, upon motion of Director Palmer, seconded by Director Carmichael, and unanimously carried, it was moved that a resolution be prepared urging that the filtration facilities be built by the Metropolitan Water District. La Costa South The Manager reported that the tract map has been filed with the Unit No. 2 County Road Department for La Costa Unit No. 2, containing 20 lots. I Budget The Manager reported that a preliminary budget meeting has been held Program with the staff and the Pistrict wi 11 be moving right a1 ong with the program. Miscellaneous Items: La Costa The Manager reported that the La Costa people have now gone before Condominium the County Planning Commission for approval of La Costa Condominium No. 4 No. 4. He pointed out that in order to provide water service to to bring the line down to that point. this area, a determination will have to be made on whether or not Meeting May 7, 1969 -3- Personnel The Manager informed the Board that George Rodriguez has now com- annual vacation April 29, 1969, and will be returning to duty on Tuesday, May 13, 1969. Efforts are being continued to replace Mrs. Swayze who left the District in February, the Manager reported, and the District is still looking for a fully qualified person for this position. Metropol i tan A notice has been received from Mr. Lin Burzell concerning Water District arrangements for the 1969 inspection trip over the facilities Inspection Trip of the Metropolitan Water District, the Manager informed the.' Board. He requested authorization to have Superintendent John Henley go on this trip for three days, commencing Sunday morning May 25th, and returning Tuesday afternoon, May 27th. After discussion, upon motion of Director Carmichael , seconded by Director Mac Leod, and unanimously carried, it was moved that John Henley be allowed to attend this inspection trip. Delinquent The listing of delinquent accounts for the past billing period was Accounts reviewed and the Manager pointed out that the balance outstanding pleted his first year with the District and has been granted his I at this time is down to $681.44. Progress The Board discussed the progress report submitted by the Manager Report covering his past year of service to the District. Correspondence: The following items of correspondence were reviewed by the Manager and ordered filed: (1.) Letter from the Irrigation Districts Association of California concerning the boycott of California table grapes and asking i'f the District wishes to assist in support of a fair legislation solution. Board Members indicated they did not wish to get involved further in the matter. 1 (2) Notice from the Local Agency Formation Commission regarding application to form the San Dieguito County Service area. (3) Letter from the East Bay Municipal Water District regarding proposed legislation to amend the State Elections Code as it relates to the title of an incumbent Board Member. At the instructions of the Board President, the Manager reported, a letter was forwarded to Senator Clair W. Burgener urging that this legislation be defeated. Announcement regarding the AWWA National Convention to be held in San Diego May 18, thru May 23, 1969. Announcement will go out to a1 1 Board Members and arrangements will be made for the Board and District employees to attend a day at this event. Approval of The Manager teported that permission has been received from Purchase Orders Mr. Allan Kelly to construct the fencing at "C" Reservoir but up the property line. Estimates havs been received from the Southern Contracting Company for this project, listing a total of $1,458.00 for "C" Reservoir and $1,797.00 for "E" Reservoir. After c!i scussion , upon motion of Director Mac Leod, seconded by Director Palmer, and unanimously carried, it was moved that a purchase order be authorized to Southern Contracting Company in the total amount of $3,282.00, including the revised estimate on 'IF." Reservoir. Mr. Irwin Kelly has indicated he is not interested in squaring I' The Manager requested authorization to purchase a new guage board for the D-1 Reservoir at a total cost of $66.00 plus freight. After discussion, upon motion of Director Palmer, seconded by Director Kelly, and unanimously carried, the Board approved the purchase of this item. - Special Upon motion of Director Carmichael, seconded by Director Palmer, and. Accounts unanimously carried, the Board ,approved payment to the San Diego County Payable Water Authority in the amount of $1.92 for the expenses in connection with the Fil tration Stud.y Group. The Manager presented for approval invoices submitted by his office covering services for the General Manager's Office in the amount of $1,443.00 and a total of $198.00 for inspection services, for a net amount due of $1,641.00. After discussion, upon KR--L~.-- ~d-.. 7 ~nrn motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, the Board approved payment to Jack Y. Kubota in the amount of $1,641 .OO. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried the Board ratified Checks No. 3681 thru 1969 thru Nay 7, 1969, incl . Investment Upon motion of Director Palmer, seconded by Director Kelly, and of Excess unanimously carried, the Board ratified the fol 1 owing i nves tments Funds of excess funds: No. 3702, in the amount of $21,523.46, covering the period April 17, I $40,000 placed in U. S Treasury Bills, at a yield of 6.02%, Time Deposit of $100,000, at an interest rate of 6.25%, maturing on June 23, 1969. maturity at 180 days. Upon proper motion the meeting was declared adjourned at 5:12 P.M. ATTEST : : <"" , .c-3/' /;G- e; p?:-+f-7.&-L.;/f y<-J Secretary of" the Board of Directors B I Meeting May 7, 1969 -5-