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HomeMy WebLinkAbout1969-06-04; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON JUNE 4, 1969 AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:OO P.M. by President Maerkle with Directors Kelly, Carmichael , Mac Leod and Palmer answering roll call. Also present were Legal Counsel Swirsky, General Manager Kubot, Superintendent Henley and Office Secretary . I Approval Upon motion of Director Palmer, seconded by Director Carmichael , of Minutes and unanimously carried, the Board approved the minutes of the the Secretary. Commi ttee Reports : regular meeting of May 21, 1969, as transcribed and mailed out by City of Legal Counsel reported that the reports on the water revenues and Carlsbad taxes levied for the District's two Improvement Districts, I. D. No. 2 and I. D. No. 3, have been compiled and wi 11 be passed out to the other Legal Counsels who are conducting tbe study on the water service and delivery pro- gram for the City of Carlsbad and the District. He also reported that a communicatiot has been received from Mr. Leroy Wright, Special Legal Counsel for the City of Carlsbad, asking that another meeting of the group be set up. President Maerkle reported on his attendance at the regular meeting of the Carl sbad City Council and action taken on Resolution No. 1624, opposing Senate Bill No. 1178, which would authorize membership of 1 oca1 agency formation commissions for repre- sentatives of special districts. A copy of the resolution was reviewed by the Board. The Manager informed the Board that he had contacted the Local Agency Formation Commission for information on this matter and found that this Bill went to Committee on May 26 and was again reviewed and sent back to Committee for further study. After discussion, Legal Counsel recommended that the District adopt a resolution on this matter to counter the City's action, and the Board authorized him to pre- pare a resolution for adoption at the next regular meeting. San Diego County No report. Water Authority Olivenhaim Municipal The Manager informed the Board that there has been no Water Di s tri ct further word from the Olivenhain Municipal Mater District on the La Costa water service area. 1 Legal Counsel's Report: Pending Legal Counsel informed the Board that he is working on the agreements Agreements for the Ebright property and the Palomar Airport Road By-Pass Project and he hopes to have the City agreement for the next meeting. Ka to Legal Counsel reported tGiat he and the Manager are working on the Kat0 Service matter and a letter will be going out to Mr. Kato shortly pointing out has on this access. Insurance Legal Counsel called the Board's attention to the District's insurance Program program and the fact that the present policy with the Farmers Insurance two alternatives in this matter, either to advertise for new premiums or to continue this policy and negotiate the new terms and premiums. He informed the Board that the staff has been pleased with the re1 ationship with the Company during the past year and that the claims for the storm damage were handled very we1 1 . After dis- cussion, upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carried, it was moved that the District not advertise and continue it on and the Attorney be authorized to negotiate the premium with the present company. Legal Counsel brought to the Board's attention the following matters regarding the District's Insurance program: the various points on the road easement and the position that he actually I Group will expire on July 1, 1969. He pointed out that the Board has (1) A recommendation that the Bodily Injury Liability be increased from the present $500,000 per occur.rence to $1,000,000 per occurrence. (2) A recommended change in the Conprehensive coverage on the District's vehicles from a $50.00 deductible to $170.00 deductible on collision, which would result in a saving for the District. (3) Under the present pol icy the District has no type of medical payments and I Legal Counsel will 1 ook into the additional costs for this optional coverage. The Manager and Legal Counsel wi 11 1 ook into these matters and bring a report to the Board at the next meeting. Guy Ward Legal Counsel informed the Board that there has been no further Pi pel i ne response from Mr. Guy Yard since the plans for the project were for- Extension warded to him on May 3 1969. Superintendent's Report: Construction The Superintendent rpported that all of the materials for the and the Contractor is ready to install the water system. The pipe for the La Costa Reservoir pipe1 ine has also been del ivered and the Contractor has completed 1 aying the pipeline and it will be tested later this week or next. Operati ons : Ka to Mr. Kat0 was supposed to be in with the deposit for his combined meter Service installation, the Superintendent informed the Board. The Manager has on this job until he has installed the meter. The field crew are in the process of installing the new meter and service for the State Highway Department on Interstate 5 for freeway beautification. The Superintendent reported that the crew will probably be finishing up the Point "D" job and will start backfilling and finishing up Friday. The District is now taking 12 cfs water delivery and gaining very slow'ly in the 1 ake , with the present level at 502 4 ft. Manager ' s Report: I.D. No. 2 The Flanager reported that the Contractor is all through with the Unit E Project interior coating at the new D-2 Reservoir and his intentions are to move from that job to the La Costa Reservoir. The District is sti 11 having trouble with the welds for the inspection on the La Costa Reservoir and additional random samples of the tank surface are being taken. The Manager will be contacting the Sub-Contractor, PDM, to review all of the material and facts up to this point and work out any problems in the construction so that the District wi 11 have a sound tank. Point I'D" The Manager informed the Board that the Point "Dl' job went very well Project and the line was back in service by late Friday evening. The staff costs for the Board's review. El Camino Permission was requested by the Manager for the rental of a backhoe Widening for pot-holing along the District's pipelines in the areas along discussion, the Manager, was authorized to proceed with this preliminary work on this project. Water Rate The Manager presented for the Board's review two informational Study summaries on water revenues from wholesale deliveries to the City of Carlsbad and from the different catagories in District retail sales. A schedule of comparisons of water rates in the North County area was also reviewed. The Manager pointed out under the present conditions it appears that the District would not need to make a water rate change if the Board agrees to not disrupt the tax structure and he asked that Board Members give consideration to how they wish to proceed in this matter so that a decision can be reached on budgeted revenues. water system for La Costa South Subdivision have been delivered notified the Health Department that no pressure card will be issued 1 will be closing out the project and will be making a summary of the I El Camino Real which will be involved with pipeline relocation. After Mwtinn ,ll;np 4. 196Q 3 Squires The Manager reported that the preliminary figures on the District's Dam water sales and production for the month of May show a loss of 55.9 acre feet. A detailed report and statistics will be reviewed at the next meeting when the final figures have been checked out. The Manager informed the Board that he was able to make contact with a representative of the firm who manufactures the new magnetic meter and complete information on a metering system will be obtained for presentation to the Board. Budget A proposed schedule for preparation and adoption of the Budget for Program fiscal year 1969-70 was ?resented by the Manager. After discussion, 10, 1969, at 1O:OO A.M. at the Manacer's Office. Metering The Manager reported that another call was received on the metering Program program from Mr. Ralph Palmer concerning the meter and service at the Magnedyne Corporati on. r?fter the District's procedures were explained to Mr. Palmer, he agreed to the District's ownership and maintenance of the meter. Other Items: The Manager reported that he bad checked with the Manager at Palomar Airport regarding the use of Santa Fe Reservoir for a flight beacon but was informed that this site could not be used under the present flight pattern to the Airport. They were, however, interested in using the tops of the two reservoirs, 'ID-1" and I'D-2" for the painting of directi on21 signals to Palomar Airport, and the Manager will work with them on this. A communication has been received from the Civil Defense Office regarding the declaration of California as a disaster area due to the damage during the heavy Winter rains . The Manager reported that one of the District's electrical poles at the May Company Vault was destroyed in an automobilz collision last week and the District will be filing a claim for the restoration of this facility against the motorist involved, A claim has been filed against the Cistrict by Pacific Telephone Company, in the amount of $150.00, for damage to an underground cable facility of that agency in the area of the Schuyler Ranch, the Manager reported. After reviewing the information, the Manager has made a determination that the responsibility rests with Mr. Leo Wi 11 iams who was the owner-operator of the backhoe involved, and the Telephone Company was so advised and a1 so the insurance carriers. An acknowledgement has been received from Mr. Lin Burzell on the resolution sub- mi tted by the District on the Filtration Program and he indicated that responses have also been received from three other agencies who have taken the same policy position. Delinquent The Manager reviewed the listing of delinquent accounts for the Accounts bi 11 ing period and recommended that the Arthur Hogan account in the I a meeting of the Personnel Committee was scheduled for Tuesday, June 'I amount of $83.78 be turned over to the Legal Counsel for collection. Correspondence: A letter has been received from Senator Clair Burgener acknowledging the District Is letter opposing AB 35. Announcements : D, Announcement from the Carlsbad Chamber of Commerce regarding Installation Dinner to be held June 27, 1969, at the Twin Inns. Upon motion of Director Kelly, seconded by Director Mac Leod, and unanimously carried, it was moved that advance reservations be placed for Director Carmichael and Mrs. Carmichael to attend this event on behalf of the District. Finances: Approval. of The Manager inforyed the Board that the total amount of time Purchase Orders authorized for grading of the District's easements has been used Meeting June 4, 1969 -3- .. I up and he requested authorization for two more days work, not to exceed $300 .OO , plus a total of $75.00 for discing the weeds at the rear of the Headquarters site. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, it was moved that the authorization for grading of the easements be increased $300.00 and the discing of the weeds be authorized at a cost of $75.00. After discussion, the Board approved an ad for the City of Carlsbad's anniversa,ry issue of the Carl sbad Journal at a cost of $75:00. Speci a1 Upon motion of Director Carmichael, seconded by Director Mac Leod, Accounts and unanimously carried the Board approved payment to Jack Y. Kubota Payable for consulting services in the amount of $1,182.00, plus a total of $480.00 for inspection fees for I. D. No. 2, for a total amount due of $1,662.00. Upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, the Board approved payment to Donald Martinson in the amount of $1 50.00 for services as Special Legal Counsel in the City water study. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carPied, the Board ratified Checks No. 3556 thru No. 3773, in the amowt of $1 3,943.23, covering the period May 22, 1969 thru - June 4, 1969. Upon proper motion the meeting was declared adjourned at 5:12 P.M. I ATTEST: {" -. { '. ,y!.;, L ; ,fi j %%,' j I _I ~" "=- I .... 72z -, Jx&, Secretary of the Board of Directors - I Meeting June 4, 1969 -4-