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HomeMy WebLinkAbout1969-06-18; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON JUNE 18, 1969, AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:OO P.M. by President Maerkle with Directors Carmichael , Kelly 4 Mac Leod and Palcler answering roll call. Also present were General Manager Kubota, Legal Counsel Swirsky, Superintendent Henley and Office I Secretary. Approval of Upon motion of Director Palmer, seconded by Director Kelly, and Mi nu tes unanimously carried, the minutes of the regular meeting of June 4, 1969 1 were- approved as transcribed and mailed out, with minor correction. Committee Reports: City of In connection with the City Water Study the Manager is preparing another Carlsbad set of maps which depicts the areas where the District is actually serving water inside the boundaries of the City. This material will be reviewed by the Attorneys at their next meeting. The Manager reported that two new matters have come before the Carlsbad Planning Commission during the past week which involve the water service area of the District. The first is the industrial park subdivision on the adjoining property which has been submitted by Mr. Ralph Palmer, and previously considered three years ago under another subdivision map. The second request involves another tentative map for a mobile home park to be located on the Clark property in the vicinity of the District's "C" Reservoir. The Manager also reported that he had had a brief conference this morning with the City Manager and he had inquired as to the Board's position if the City should request a wholesale water service and connection on the District's Line 'IC" to serve the proposed mobile home park. After reviewing plats of these proposed developments, Board Members agreed that the District should stand on its position that the District will continue to serve water in this area which is in I. D. No. 3. San Diego County Director Kelly reported briefly on the regular meeting of the Water Authority San Diego County !dater Authority Board and current activities of I that agency. Olivenhain Municipal The Manager informed the Board that a map has been received Water District from La Costa outl ining their exact holdings in the com- mercial area He pointed out that there are only 6 acres of development and not 15 acres as has been discussed. No further information has been received from Olivenhain and the Manager explained that with the passing of their Manager, most of their business programs are at a standstill, and the District is still awaiting a proposal from them on the service areas. When this material comes in the Committee will review it and bring back a report to the Board. Chamber of Director Palmer reported on his attendance at the regular Chamber of Commerce Commerce meeting of June 17, 1969. Personnel: Members of the Personnel Committee reported that they had met and con- ducted a detailed review of the current personnel policies and fringe benefits for permanent employees and the employment status and salary schedule of a1 1 permanent employees . A written report outl ining their recommendations for the new fiscal year was reviewed and discussed by Board Members. There was considerable discussion on the most significant change recommended under the personnel pol icy statement, the payment of overtime for extra work which is performed outside of the time of a regular workday, rather than the granting of "compensating time off". The Board agreed that employees should be compensated for overtime work but no decision was reached as to the overtime rate of pay. Legal Counsel wi 11 check into the Federa' and State Laws governing overtime work and will report on the matter at the next meeting. The Board discussed the Committee's recommendation that the District consider the possibility of replacing the existing mobile home with a permanent structure and I the Manager was instructed to compile some cost figures on the erection of a sui table structure. In reviewing the proposed salary scale, it was pointed out that the recommended salary adjustments are based upon the employees advancement within their respective positions, as well as adjustments to reflect the current inflationary trends of the economy. After further discussion, upon motion of Director Kelly, seconded by Director Mac Leod, and unanimously carried, it was moved that the salary schedule, as proposed by the Committee be accepted as follows : I Name John P. Henley 7/1/69 Raymond E. Nance 590 .OO 7/1/69 George Rodriguez 490.00 711 /69 Wilda F. Simpson 700.00 7/1/69 Mary E. Dennis 490 .OO 7/1/69 The possibility of limiting the accummulated sick leave which would be applicable toward retirement will be discussed further at the next meeting. Legal Counsel : Legal Counsel presented for the Board's review a resolution entitled "A RESOLUTION Resolution SUPPORTING SB 1178 TO AUTHORIZE MEMBERSHIP OF LOCAL AGENCY FORMATION No. 236 ' COMMISSIONS FOR REPRESENTATIVES OF SPECIAL DISTRICTS". After discussion upon motion of Director Palmer, seconded by Director Carmichael, the said resolution numbered "236" was adopted by the following vote: - ;*oo Effective Date OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT AYES : DIRECTORS Car:ni chael , Kelly , Mac Leod, Maerkle and Palmer NOES : DIRECTORS e None I ABSENT: DIRECTORS None A short recess was called at 3:45 P M., and the meeting was resumed at 3:57 P.M. Resolution Legal Counsel presented for the Board's review a resolution entitled No. 237 "A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER MENTS OF SAN DIEGO COUYTY WATER AUTHORITY". After discussion, upon DISTRICT RECOGNIZING AND ACKNOWLEDGING THE LEADERSHIP AND ACCOMPLISH- motion of Director Carmichael, seconded by Director Mac Leod, the said resolution numbered "237" was adopted by the fol lowing vote : AYES : DIRECTORS- Carmichael, Kelly, Mac Leod, Maerkle and Palmer NOES: DIRECTORS None ABSENT: DIRECTORS NONE I, A copy of this resolution will be presented to the Authority Board at their next regular meeting. Insurance Legal Counsel reported that he had made contact with the insurance Program carrier and the new items have been sent up to their home office for by the end of the week. Palomar Airport The contract on the bypass installation for the Palomar Airport Road Metering Road Metering Station has been prepared and was turned over to Station Bypass the City Attorney yesterday for Council approval. final quotes and this information should be available on a staff level Guy Ward Legal Counsel informed the Board that a letter has been received from Service Mr. Ward indicati.ng that he is trying to get a bid from Mr. Means to see if he can construct the pipeline extension right now. The Manager wi 11 try to contact Mr. Means on the matter after which the District wi 11 notify Mr. Ward that the construction period is over and if the line is not installed, or satisfactory arrangements made , the emergency service will be terminated. After Meeting June 18, 1969 -2- discussion, upon motion of Director Carmichael, seconded by Director Palmer J and unanimously carried, it was moved that Mr. Ward be notified that he has two weeks to make up his mind on this project Ebright Legal Counsel reported that he has talked to Mr. Ebright and discussed Matter all of the points to be covered and will be preparing this agreement I for the Board's consideration. Superintendent's Report: La Costa South The Superintendent reported that the Contractor has started work Subdivision on the water system for the La Costa South Subdivision. Ka to Mr. Kato has now placed the deposit with the District for the change- Service over on his meter and the installation will be made right away. No. contact has been made with either Mr. Kat0 or his Contractor, Mr. Oakley Parker, regarding the restoration of the portion of Squires Dam Road. The 6" Hersey meter has been repaired and calibrated at the factory and was put back into service at the Terramar Vault last week. The Rockwell meter which had been instal led during the repair period has been removed and wi 17 be ins tal 1 ed in the Cal avera Vault, the Superintendent reported. The Contractor has started work on the fencing projects for the "E" and "C" Reservoirs and should be finished by the end of the next week. The water level at Squires Dam is now 503.4, and water delivery is running at 10 cfs, it was reported. Manager's Report: I.D. No. 2 The Manager presented for approval Progress Payment No. 4, Unit "E" Project covering work performed during the month of May, 1969, listing total earnings to date of $160,465.87, less retention and payments to date, for a net amount due of $54,973.00. After discussion, upon motion of Director Carmi chael , seconded by Director Mac Leod, atad unanimously carried, the Board approved payment to Taylor and Hoover, Inc. , in the amount of $54,973.00. The Manager reported that since the last meeting he and the Superintendent had had a conference with the Engineers from the Pittsburg-Des Moines Corporation regarding the work on the La Costa P.eservoir and went through a1 1 of the x-rays. They indicated they would inspect the tank and take care of all of the repairs. The Manager informed the Board that he has asked Taylor and Hoover, Inc. for all mill reports on the steel and written certifications on the welders performing the work at the tank. Complete written documentation is being obtained on the project so thatthe District would be in a position to turn in a claim on defective workmanship is the tank should fail and the District will be accepting the reser- voir on these terms and conditions. Under the contract the deadline for time of completion is July 17, 1969, the Nanager explained, and the Contractor should be able to make it easily. Point "D" The Manger reported that the field crew are digging today at the Point Station "D" Station to replace the electrical conduit and, outside of that, 1 the project is completed. I El Camino R ea1 The Manager reported that the had had a meeting with the County Mi deni ng Design Engineer and the Uti1 i ties Coordinator for the El CAmi no Real Project and they have requested that the District advise them as to our plans before Ju$y 1, A map showing the proposed project, and the section: of the District's pipelines which will have to be relocated, was reviewed by the Manager and methods of providing water service to the City areas during the con- struction were also discuesed. The ?:anger will be preparing a complete report for the Board on the relocation work to be done and the costs involved in the project.- Idater Rate The Manager presented for the Board's review a comprehensive report Study and recommendations on the water rate study. He pointed out that if that it could be made effective August 1, 1969. Board Members will take the report and give it additional study before the next regular meeting. 1 the Board should determine that a water rate increase is necessary Meeting June 18, 1969 -3- Squires The Manager reported that he and the Superintendent had made a field Dam inspection at Squires Dam to check evidence of greenery on the face of mined if there was any seepage at this time, but the area will be watched closely. Final production figures for the month of May indicated a water loss for that period of 55.7, the Manager reported. Meters were also read again on the 16th of June in an effort to determine where these losses are occurring. The Manager reported that he has checked with an official of one of the agencies who are using the magnetic type metering and he cautioned its use with respect to the accuracy in the low ranges. The Manager will continue to obtain information on upgrading the metering program at the Squires Dam facility Budget The Manager reported that budget preparations are underway and that Program members of the Finance Committee will be asked to meet on the budget the dam which might indicate seepage in that area. It could not be deter- I sometime next week. Metering A report on the metering program was carried over until the next regular Program meeting . Other I tems ; Delinquent In line with the previous policy and the recommendations of the Auditor Accounts the del inquent account of Arthur Hogan , in the amount of $83.78, has Small Claims Court. Correspondence: (1) Copy of letter from Mr. A. M. Brown b addressed to the City of Carlsbad, been turned over to the Legal Counsel for collection, and possibly regarding the increase in water rates and why the City is giving the special rate to one of the large 1 andholders . 1 Carlsbad The Manager informed the Board that the Carlsbad Journal has asked for Journal a format for the anniversary ad for the City of Carlsbad which was a drawing of the District showing the service areas and water deliveries to the City of Carlsbad. By common consent the Board approved this type of format for the ad. authorized at the last meeting and he suggested the District prepare Purchase Orders: Upon motion of Director Mac Leod, seconded by Director Palmer, and unanimously carried, the Board approved a sample of a revised billing form and the issuance of a purchase order for a quantity of 5,000, at a cost of $220.00 plus tax. The Manager announced that two proposals have been received on the furnishing of chlorine for fiscal year 1969-70 as follows : Georgia-Pacific Corporation (Tops Chemical Co.) $81.88 per ton (.04l lb.) Con ti nental Chemical Company $108.50 per ton After discussion, upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, it was moved that the District accept the proposal of the Tops Chemical Company for the furnishing of chlorine for fiscal year 1969-70. Inactive The Manager presented the monthly report of investments of inactive Funds funds with recommended action that the proceeds from'the Treasury Notes maturing on June 23, 1969, be deposited to the general checking account of the District. By common consent of the Board, this transaction was approved. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Checks No. 3774 thru .No. 3821 , in the amount of $43,228.25, for theperiod June 5, 1969 thru June 18, 1969. Director Mac Leod requested permission to be out of the country for therperiod I Meeting June 18, 1969 -4- July 3, thru July 8, 1969. Upon motion of Director Palmer, seconded by Director Carmichael 9 and unanimously carried this request was granted. The General Manager informed the Board that he plans to be absent from his duties with the District from July 3, 1969 thru July 12, 1969 for a Hawaiian trip. Upon proper motion the meeting was declared adjourned at 5:12 P.M. I ” ,# ATTEST: r” -.. : cz; , /A \ .-~ i * “77J/d.‘ g<-. ! of the Board of DfFeBGrT. -. 1 I Mwtinn ,lrrnp 18. lQ6Q C