HomeMy WebLinkAbout1969-07-02; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL NATER DISTRICT HELD ON JULY 2, 1969, AT 2:00 P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA:
The meeting was called to order at 2:03 by Vice-president Palmer with Directors
Mac Leod, Carmichael and Kelly answering roll call. President Maerkle was pre- sent after 2:07 P.M. Also present were General Manager Kubota, Legal Counsel Swirdky, Superintendent Henley and Office Secretary.
Approval Upon motion of Director Carmichael , seconded by Director Palmer
of Minutes and unanimously carried, the minutes of the regular meeting of
Secretary.
City of The Manager reported that he had made contact with the people who Carlsbad are devel oping the trailer park area around "C" Reservoir and they have advised us that they have no immediate plans for water service. As far as develoment plans are concerned, they 'indicated they are looking at actually about six months or longer. In the meantime, the District has received an applicatjon for a sholesale connection in the area of 'IC" Reservoir to service this devel opment.
President Maerkle arrived at this time (2:07 P.M.) and Vice-president Palmer turned the meeting over to him.
Further discussion on City of Carlsbad matters was deferred until later in the meeting so that the matter of the Guy Ward Pipeline Extension could be discussed with his representatives who were present.
Guy Ward Mr. Robert Means appeared before the Board as the agent for Mr. Guy Pipel ine Ward in response to the letter forwarded by the District Is Legal Extension Counsel notifying Mr. Ward of the action taken at the last Board
this letter were reviewed and discussed by Members of the Board.
Legal Counsel reported that a call was received from Mr. Ward's office indicating that Mr. Means would be in attendance at this meeting, followed by a telegram requesting additional time on the project. Mr. Means explained that it was their understanding that they had a year to complete the project and that, in the meantime, Mr. Ward has purchased the adjoining six acreas and plans to start developing this property in order to spread the cost of the pipeline over as much property as possible. He also pointed out that the $8,000 bond appears to be completely out of reason because the Engineer's estimate on the 1 ine is only about $4,000 and Mr. Ward had anticipated that some of the adjoining property owners would share in the cost. He informed the Board that they have had the plans out on two occasions to get some bids on the porject but no one has any time to do the job right now. Legal Counsel emplasized that this meter was installed for the sole purpose of construction and the construction period has expired, and that the plans have been approved for a service to Mr. Ward's pro- perty only and is not for all of the adjoining property owners. He pointed out that the District must have some assurance that the line will be built and this can be accomplished by an agreement and indemnity placed with the District, either jn the form of an acceptable bond or a cash deposit placed in a special account with the interest payable to Mr. Ward. After further discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, it was moved that Mr. Ward be granted a reasonable period of time, not identified in number of days, to act on this project.
I July 2, 1969, were approved as transcribed and mailed out by the
meeting and reviewing the events to date on the matter. Copies of
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I City of Carlsbad Discussion was resumed on City of Carlsbad matters and the Manager reported that work has commenced on the trailer manufacturing site and the District is providing construction water to the Contractor through a meter at the District's fire hydrant. The District is proceeding under the asumption that the water for the manufacturing facility will be provided by the District and .it will not accept any application from the City of Carlsbad for a wholesale connection.
The Manager called the Board's attention to another proposed development located south of La Costa Blvd. on the Capron property in I. D. No. 2. He re- ported that he had met with Developer, H.B. Development Co., and explained what our posture of water service is and discussed the water easements in that area.
Annexation proceedings are now underway and the matter of wa-cer service will have to be worked out and approved by the Local Agency Formation Commission.
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Legal Counsel reported that ailother meeting of the Legal Counsels was held to discuss the City water study ar?d discussions at this point are centering around whether the City can force the Water District to give them any more connections, and their rights under the law. The District’s orlginal Water Service Ordinance, and the present Ordinance, along with the original application for water service in the Mutual area and Termmar area are to be reviewed and discussed in detail at the next meeting of the group. A plan is also being discussed wnereby service areas for the two agencies would be established and certain lines could be turn- ed over to City in annexed areas wi Lh the District to be compensated for the 1 oss of bond revenue and water revenue. Legal Counsel assured the Board that the Committee is making real progress towards working out an acceptable water service program, and that he will be making a report back to the Eoard as soon as they have explored everything. After further discussion on the application for a wholesale connection at “C” Reservoir, upon motion of Director Mac Leod, seconded by Director Palmer, and unanimously carried, it was moved that this applicaion be taken under advisement.
The Manager reported that the District has commenced our discussions with the City of Carlsbad for the system improvements along El Camino Real and will be working closely with their staff on this project.
San Di ego County No report Water Au thori ty
Olivenhain Municipal A meeting of the Committee on the adjustment of boundaries Water District between the two Districts was held just prior to this meeting and Legal Counsel presented the following re- commendations from the Committee: (1) Portions of Units 1 , 3 and 10 of La Costa South along the line recommended by the Engineer, based on the topography of the land and engineering hydraulics, be relinquished to the Olivenhain District, and (2) Olivenhain would transfer to Carlsbad portions of Units 9 and 11 of La Costa South, the proposed shopping center area of La Costa, land in Olivenhain that is best served by Carlsbad east of El Camino Real , and the land north of La Costa Avenue and west of El Carnino Real to the westerly boundary of 01 ivenhain (approximately at Saxony Road, using the northerly boundary of La Costa Avenue as the proposed new bourtdary line.) He explained that the Committee’s feeling was that any necessary boundary alfgments between the two Districts should be adjusted at one time even though it wi 11 not resul t in an equitable exchange as far as land or assessed valuations are concerned. After discussion, upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carried, it was moved that the District proceed with this matter as set forth by the Legal Counsel.
Chamber of Director Carmichael reported on his attendance at the installation Commerce dinner of the Carlsbad Chamber of Commerce which was held at the
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Twin Inns on June 27.
Personnel Further discussion was held on the matters of overtime pay and the
that the following rates should apply to overtime work: (1) emergency work after normal hours,. to be paid at the rate of time and one-half, and (2) overtime work performed’ on Sundays and holidays to be based on double time rate. A 1 imi t of
180 days of sick leave was established as the maximum time allowable towards time of retirement. Legal Counsel and the Manager will prepare a new draft of the personnel ordinance incorporating these changes in policy.
limitation on sick leave applicable to retirement. It was agreed
I Chlorine President Maerkle called attention to the fact that several other
Contract water agencies are purchasing chlorine from the Tops Chemical
price of $81.88 under the new contract. The Manaser was instructed to contact the firm to see if the District could qualify for these lower prices.
Company at $69.00 and $78.00 per ton, compared with the District’s
Budget - Fiscal The Manager reported that the staff and Finance Committee Year 1969-70 have two meetings on the budget and he presented the
Board Members will review this material and it will be discussed in detail at the next regular meeting.
preliminary operating budget as drawn up by the Committee.
Meeting July 2, 1969 -2 -
Legal Counsel 's Report:
Palomar Airport Legal Counsel reported that the agreement covering the Road Bypass construction of the bypass for the Palomar Airport Road Agreement Metering Station has not yet been returned by the City of Carl sbad.
Insurance Legal Counsel reported that in his negotiations of the District's Program insurance program with the Farmers Insurance Group some confusion arose because of a change of agents in the Carlsbad office. The matter has been worked out and the District has its contract with the local agency and will have two agents to service the account, Mr. Chris Dietrich, the former agent who is now in an Oceanside office, and Mr. Ray Trudeau , the local agent for the firm. The entire program has been reviewed and the reconnend- ed changes in the automotive deductible from $52.80 to $100.00, and the addition of a medical payment coverage of $5,000 per unit SF person,' have been included for the new policy. Invoices in the amount of $1,718.50 from the Farmers Insurance Group, and $13.20 from the Midcentury Insurance Corporation, were reviewed by the Legal Counsel and he noted that the net increase over the prior year's coverage was $182.60. After discussion, upon motion of Director Kelly, seconded by Director Mac Leod , and unanimously carried, i t was moved that the payment of these invoices be authorized to tontinue this policy. After discussion, upon motion Director Palmer, seconded by Director Kelly, and unanimously carried, it was mwed that the Legal Counsel be authorized to proceed on the basis of his recornmeridations to get the necessary endorsements and increase the coverage as necessary.
Superi n tenden t ' s Report:
Construction:
La Costa South Superintnedent Henley reported that the Contractor is now back-
the Ea Costa South Subdivision and should be filling and testing the line next week .
Fencing The Contractor has finished the fencing at "C" and "E" Reservoirs Project and the Superintendent will be checking out the project tomorrow.
Operations: The meter and services for Ramon Michael on the Allan Kelly pro-
State Highway meter installatbn has been completed.
Maintenance: The electrical conduit has been replaced at the Point I'D" in- stallation and this project is now completed.
Water delivery has been steady at 12 cfs. with the lake level staying around
502.4 feet, the Superintendent reported.
Manager 's Report:
I.D. No. 2 The Manager reported that the new D-2 Reservoir is completed and Unit "E" will be filled and in service shortly. At the La Costa Reservoir, Project the piping is being conpleted now. No pay request was turned in
fact that the contract time on the project will expire about the time of the next Board meeting.
El Camino Real The Manager reported that the staff had spent a day in the Widening field last week plotting outthe line for the El Camino Real Project Re1 ocation but that he was not able to finish the report in
survey crew to traverse the line along the pavement and tie in exactly where the pipeline is in the areas where it could rot be measured accurately because of the topography. He estimated that the project would involve not more than a days work at $40.00 per hour fop the crew dnd should not exceed a total of
$320.00. After discussion, upon motion of Director Kelly, seconded by Director Mac Leod, and unanimously carried, it was moved that the Manager be authorized to have this surveying done.
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filling the ditch lines and installing the fire hydrants in
perty has been i.nstalled, the Superintendent reported, and the
by the Contractor for this meeting and he called attention to the
time for this meeting. Re requested permission to get a
Meeting July 2, 1969 -3-
Water Rate The Board reviewed and discussed the report and recommendations Study on the water rate study which were submitted by the Manager at the
program for the City of Carlsbad, Legal Counsel was instructed to draw up a new resolution establishing the charge for chlorination to the City of Carlsbad at $1.00 per acre foot, effective August 1, 1969.
previous meeting. After considerable discussion on the chlorination
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Squires The Manager reported that water losses for the month of June appear Dam to be in the order of 9% to lo%, and that he had spent a day out with the Superintendent reading meters and from his observations, a large part of our losses are due to broken meters. He pointed out the need for continous maintenance and attention on the large irrigation meters and informed the Board that he has instructed the Superintendent to start reading and check- ing the irrigation meters once a week. He also called attention to the fact that the losses incurred in the area of Squires Dam indicate that the District must proceed with a reclamation system with the Dam and funds for this facility have been included in the current budget.
Metering The Manager informed the hard that he and the Legal Counsel wi 11 be Program meeting to work out some arrangement on the irrigation meters in the system which are still in a state of flux and have not been turned over to the District. It is also planned to give notice to the owners of meters which are not in service and bring these back out of the field for storage at the District.
Filtration The Manager reported that information has been received from the Program San Diego County Water Authority that the .Filtration Committee is working with the Metropolitan Water District on plans to include a large filtration plant which would pump water down through the Auld Valley and provide filtered water to the water agencies in the Northern San Diego County areas II
Director Kelly reviewed a copy of San Diego County Water Authority Resolution No. 1088, urging the early authorization of the proposed Peripheral Canal of the California Water Project and recommended that the District also adopt a re- solution along these lines. After discussion, Legal Counsel was instructed to prepare a resolution on this matter for adoption at the next meeting.
La Costa The Manager reported that La Costa is proceeding with their Condominium No. 4 La Costa Condominium No. 4 project and the Engineer will
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have the plans to the District very shortly.
Other I tems :
La Costa South The Manager informed the Board that the plans for the La Costa Unit No. 2 South Unit No. 2 Subdivision were to come before the Board
the District in time, and it will be coming before the District at the next meeting.
Delinquent A listing of the delinquent accounts, totalling $995.33, was re-
Accounts viewed and discussed by the Board.
Correspondence: The following correspondence was reviewed by the Manager:
(1) Letter from the City of Chula Vista regarding tax exempt bonds. The Board
(2) Notice of Water Agencies meeting scheduled for July 24, 1969 at the Atlantis
today but the Developers were unable to get the material to
took no action on this request.
Restaruant with the City of San Diego as host agency. A change of speaker has been announced and Senator Gordon Cologne will be the speaker.
in San Diego. After discussion, upon motion of Director Kelly, seconded by Director Mac Leod, and unanimously carried, it was moved that Director Carmichael be authorized to attend a session at this seminar.
I (3) Announcement of Pub1 ic Employees Seminar to be held July 9, 16¶ 23 and 30
Special Accounts Payable:
Upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously
carried , the Board approved payment to Jack Y ., Kubota , in the amount of $1,461 .OO
for services during the month of June, 1969.
Meetins July 2, 1969 -4 -
The Manager called attention to the fact that the fencing project is now complete and the District will be issuing the check for the project in the amount of $3,255.00.
Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, of Checks and unanimously carried, the Board ratified Checks No. 3822 thru
19, 1969 thru July 2, 1969.
The meeting was declared adjourned at 5:25 P.M.
No. 3841, in the amount of $57,303.66, covering the period June
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ATTEST :
$ '7- z; &-&,,d;A .C
Secretary of the Board of Directors
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Meeting duly 2, 1969 -5-