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HomeMy WebLinkAbout1969-08-06; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON AUGUST 6, 1969, AT 2:00 P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:00 P.M. by President Maerkle with Directors Carmichael , Mac Leod and Kelly answering roll call. Also present were General Manager Kubota, Legal Counsel Swirsky, Superintendent Henley and Office Secretary. Director Palmer was absent. I Approval of Upon motion of Director Carmichael , seconded by Director Mi nutes Kelly, and unanimously carried, the minutes of the regular meeting of July 16, 1969, were approved as transcribed and mailed out by the Secretary. Committee Reports: City of The Manager reported that he had had an opportunity to meet with Carl sbad the new City Engineer this morning to discuss water service matters and a tour was also made of the District's facilities. He informed the Board that he was impressed with him and that he seems to be interested in working with the District. An invitation was extended to him to come out and attend one of the Board meetings and meet Members of the Board. Palomar Airport The deposit of $5,000.00 for the construction costs on the Vault By-pass by-pass installation at the Palsmar Airport Road Vault has and work on the project will commence as soon as the materials are received. been received from the Ci ty of Carlsbad, the Manager reported, I Olivenhain Municipal It was reported that the Olivenhain Board has reviewed Water District the proposed boundary adjustments and are ready to sub- mit them to the Local Agency Formation Commission. As a condition of this boundary change, the Olivenhain Board has ruled that the La Costa people would bear the expenses involved since they are the largest property owner and it is for their benefit. As of this morning, the funds have not yet been placed on deposit by La Costa. Legal Counsel pointed out that the Committee had agreed that the proposed boundary waw to be La Costa Avenue and it has now been decided to Use' the .center 1 ine of this road to make this boundary ad jus tmen t e Personnel Diinecotr Carmichael and General Manager Kubota reported on their conducted by the Institute of Industrial Relations of the University of California which was held on July 23, 1969 in San Diego. attendance at the California Public Employee Relations Seminar I Legislation Legal Counsel reported that the Legislative Committee had met and discussed Assembly Bills No. 2054 and No. 325. Since the last meeting AB No. 2054 has been revised and the last Amendment just gives the Local Agency Formation Commission the authority to study any formation of special districts but does not require their approval. In view of this change, the IDA has now changed their position from opposing this measure to one of "watch". It was the Committee's recommendation that the District adopt a re- solution opposing this Bill on the basfs that it presents a conflict with existing procedure for the formation of special improvement districts by a Municipal Water District. Legal Counsel then read in full a resolution en- titled "A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER Resolution After discussion, upon motion of Director Kelly, seconded by No. 240 Qirector Mac Leod, the said resolution was numbered "240" and DISTRICT OPPOSING THE ADOPTION OF ASSEMBLY BILL NO. 2054". adopted by the following vote: AYES: DIRECTORS: Carmichael 3 Kelly, Mac Leod, Maerkl e NOES: DIRECTORS: None ABSENT: DIRECTORS: Palmer I The findings of the Legislative Committee on AB325 was to try to keep this out of local government offices, to oppose this Legislation which requires all persons holding government offices to list their assets. .Legal Counsel pointed out that the Bill is not clear as to what it will require but it does not basically change the District's position on the matter and he recommended the adoption of a resolution setting forth the District's opposition. A resolution entitled "A Resolution OPPOSING THE ADOPTION OF ASSEMBLY BILL NO. 325." After discussion, RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRIC- No. 241 upon motion of Director Carmichael, seconded by Director Mac Leod, the said Resolution numbered "241" was adopted by the following vote: AYES : DIRECTORS: CARMICHAEL, KELLY, MAC LEOD, MAERKLE NOES: DIRECTORS : NONE ABSENT: DIRECTORS: PALMER Budget The Manager reported that the District has just received the assessed Committee valuation figures from the County and the material was not in final form for consideration of the final budget today. Since the deadline for submission of the tax rate and budget material to the County of San Diego is the Wednesday afternoon of the regular Board meeting, he suggested that the Board adjourn this meeting to an afternoon meeting on Monday, August 18, 1969, in order to concentrate on the budget and complete the final adoption. After discussion, the Board agreed to follow this schedule. Legal Counsel Is Report: Guy Ward Legal Counsel informed the Board that he was pleased to report Pipeline that he has in his possession a bond issued by the Federal Insurance Extension Company calling for completion of the improvements for the Guy Ward Pipeline Extension by November 27, 1969, the expiration date of the Agreement with Mr. Ward on this project. The agreement which was forwarded to Mr. Ward was not returned but Legal Counsel informed the Board that he talked to his Secretary and it is just a matter of Mr. Ward signing the document and sub- mitting -it to the District. La Costa South Legal Counsel reported that in accordance with action taken Unit No. 2 at the last meeting approving this Subdivision, the Agreement Subdivision was prepared and was signed by La Costa officials and the of these documents, the Manager and Officers of the District signed off on the subdivision map for recordation. A preliminary report on the pipeline easement has been received back by the District's Legal Counsel and the easeFent document will be prepared right away. Legal Counsel informed the Board that everything in the subdivision procedure appears to be in proper order from a legal stand- point. Water Rate Legal Counsel reviewed in detail the contents of Resolution No. 239, Resolution fixing the rates and charges for water supplied by the District. I performance bond on the project was posted. With the completion The resolution will be presented in final form at the next regular meeting. Superintendent's Report: La Costa South The Superintendent reported that the other utilities are pre- Unit No. 1 sently being installed in this Subdivision and the District will make a final inspection for acceptance of the project. I La Costa Reservoir The backfi 1 1 i ng opera tion on the La Costa Reservoir Pipe- Pi pel i ne line Project has been completed but the District has not yet received any certifications on the compaction tests. The La Costa Reservoir has been filled and as soon as the water has passed through the laboratory the District will be putting it through the system. Maintenance The field crew is continuing with the maintenance of the vaults Program and are chipping and painting all of the plumbing and fixtures. A tommorrow morning in order to replace a broken flange at that installation. shut-down at the May Company Vault has been scheduled for 1:OO A.M. Meeting August 6, 1969 -2 - Statistics Water Deliveries from the Water Authority are staying steady at 15 cfs , and the level at Squires Dam is now at 499.4 feet. I Water production statistics and losses were reviewed by the Manager showing a loss of only 13 acre feet on total production of 926.0 acre feet for the month of August, 1969. It was pointed out that this system loss of 1.5% does not appear to be in line with the high losses which the District has been experiencing and the staff will be evaluating these statistics to see what has occurred to change the pattern. I.D. No. z The Manager reported that the Contractor, by letter dated Unit "E" Project July 30, 1369, has indicated that the estimated date of completion for the I. D. No. 2, Unit "E" Project is now August 15, 1969. As of this date, the Contractor has not asked for an exten- sion on the contract as such and the Manager explained that it is their intention to finish the job and come to the Board with the entire package, and in line with this schedule, they have made no request for a progress payment for the work completed during July. After discussion , the Manager was authorized .to have the project completed on these terms. El Camino Real On the basis of surveys completed and review of the right Widening Project of ways maps, the Manager presented a general summation relocation program for the El Camino Real Widening Project. He estimated the costs for the project would be approximately $184,000 without any allowance for provi ding temporary water service duri ng construction a He requested permission to proceed in developing the first stages of the specific plans for the project and asked that he be authorized to negotiate with the County with the intention that the District will proceed with the project and, complete the work and be out before the County commences their highway project. After discussion, on the methods of financing the project, upon motion of Director Mac Leod, seconded by Director Kelly, and unanimously carried, the Manager was authorized to proceed with the scheduling of the construction work. of the work which is going to be required in the District's I Metering The District is continuing to keep a close check on its meters, the Program Manager reported, and arrangements have been made to have a represent- the Terramar meter which has not been functioning properly. ative from the Hersey Meter Company come to the Gi stri ct and go over La Costa South As reported earlier in the meeting, the documents for the Unit No. 2 La Costa South Unit No. 2 Subdivision have been processed but word has not yet been received that it has been recorded. Rancho Carlsbad The Ranager reported that applications for water service Kobi 1 e Home Estates have been picked up by their people for the trailer manufacturing facility and the Rancho Carlsbad Nobile Home Park. Other I tems : La Costa South The Manager reported that construction plans have been Unit No. 3 and turned in for plan checking on the new La Costa South La Costa Condominium Unit No. 3 and the La Costa Condominium No. 4 project. No. 4 Delinquent The Listing of delinquent accounts as of August 1, 1969, totalling Accounts $958.77, was reviewed by the Board. Personnel The Manager informed the Board that arrangements have been made for employee in order to go back to college, and it is planned to have him stay on part time for work on Saturday and he wi 11 also be available to work on Sunday during emergencies. In line with this, the Manager will now begin a recruitment for a man to replace Mr. Rodriguez in the field. In the area of the office staff, the Manager informed the Board that an inquiry was just made with another party but there has been no definite response. Alga Road A new proposal on the request by Rick Engineering to extend Alga Extension Road throught to Rancho Santa Fe Road has been received from the County of San Diego, the Manager reported, and the District will be responding to the County as to our position in this matter. The Planager District employee, George Rodriguez to terminate as a full time beti ng August 6, 1969 - 2- explained that this proposed extension would be of benfit to the District as -e't would allow the construction of a second pipeline easterly toward the San Dieso County Water Authority Aqueduct. Correspondence: The Manager reviewed the following correspondence: (1) Letter application from Sacramento resident for engineering position. (2) Letter from Assemblyman John Stull regarding State program for procurement I of special equipment and supplies. (2) Copy of Helix Irrigation District Annual Report. (4) Safety award for fiscal year 1968, presented by the American Water Works Association. (5) Announcement of regular meeting of the California Mater Resources Board to be held in Coronado, California. IDA Convention Discussion was held on the questionnaire submitted by Site Questionnaire the IDA regarding the se3ection of Convention sites. The Board agreed that the convention schedule should be continued on as is and indicated that they were pleased with the selection of locations for these events. Special Accounts Upon motion of Director Carmichael, seconded by Director Paya bl e Mac Leod, and unanimously carried, the Board approved pay- ment to Benton Engineering for soils compaction work that was done during the month of March and April , 1969, in the amount of $68.50. Upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, the Board approved payment to Jack Y. Kubota, in the amount of $1,091 .OO, covering services for the month of July, 1969. Investment The Manager presented a report on the District's investments and Program informed the Board that one time deposit of $100,000 matured on Treasury Notes, maturing on August 21, 1969, bearing an interest rate of 6.25%, and the remaining balance of $50,000.00 was deposited in the regular checking account of the District to meet expenditures. After discussion, upon motion of Director Mac Leod, seconded by Director Carmichael, and unanimously carried, the Board ratified this transaction. After discussion, upon motion of Director Mac Leod, seconded by Director Carmichael, and unanimously carried, the Board ratified this transaction. Ratification Upon motion of Director Mac Leod, seconded by Director Kelly, of Checks and unanimously carried, the Board ratified Checks No. 3884 thru 1969 thru August 6, 1969. There being no further business to come before the Board at this time, the meeting was dajourned at 5:08 ?.I-0. until 2:00 P.M., August 18, 1969, upon motion of Director Carmicnael, seconded by Director Kelly, and unanimously carried. I July 21, 1969. On this amount $50,000 was reinvested in U. S. 3906, in the amount of $18,661.32, covering the period July 17, I ATTEST: r' .\ 72 k ,' 6L";z:.&AG4 /. - // "- ~ -~ - .J "I Secretary of the Board of Directors " Meeting August 6, 1969 -4-