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HomeMy WebLinkAbout1969-08-20; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON AUGUST 20, 1969, AT 2:OO P.M. , AT 5780 EL CAMINO REAL, CARLSBAD , CALI FORNIA: The meeting was called to order at 2:00 P.M. , by President Maerkle with Directors Carmichael, Kelly, Mac Leod and Palmer answering roll call. Also present were Legal Counsel Swirsky, General Manager Kubota, Superintendent Henley and Office Secretary. Mr. Warren Esterline, Staff Writer for the Oceanside Blade-Tribune, was also in attendance. Approval of Upon motion of Director Carmichael, seconded by Director Mac Leod, Minutes and unanimously carried, the minutes of the regular meeting of August 6, 1969, were approved as transcribed by the Secretary. I Committee Reports: Ci ty of The Manager reported on one new development in the Committee work Carlsbad with the City of Carlsbad. A meeting nas been arranged with the and will be 1 imi ted to the Special Legal Counsels of the two agencies and the staff of the Commission. San Diego County Director Kelly reported on the regular monthly meeting of the Water Authority Board of Directors of the Water Authority and discussed water Local Agency Formation Commission at l0:OO A.M., Wednesday 17, 1969, production and storage figures for the barious agencies. Olivenhain Municipal Legal Counsel reported that on July 24, 1969, the Water District 01 ivenhain Board commenced the 1 egal proceedings in regard the boundaries out. At that time two resolutions were adopted by the Board, one for the proposed annexation, anti one for the proposed detachment. The matter is now set to go before the Local Agency Formation Commission for approval on September 16, 1969. Last week the resolutions and legal descriptions were forwarded by Olivenhain's Legal Counsel, Mr. Don Martinson, to the District for adoption by this Board. Legal Counsel Swi rsky pointed out that there is sone of the property in the detachment which is not owned by La Costa and their new Coordinator, Mr. John Mamaux, has taken the responsibility from Mr. Martinson to try to secure the signatures of the other property owners. A map showfng the parcels of land involved and their relationship to the proposed subdivision units planned by La Costa was drawn by the Manager and he explained the plans for providing water to these 1 ands. Legal Counsel presented a resolution entitled "A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL MATER DISTRICT MAKING AN APPLICATION FOR TtiE ANNEXATION OF TERRITORY TO SAID DISTRICT AND SEEKING THE APPROVAL OF THE LOCAL AGENCY FORMATION COMMISSION OF THE COUNTY OF SAN DIEGO." After discussion, upon motion of Director Palmer, seconded by Director Kelly, the said Resolution numbered "243" was adopted by the following vote: Resolution No. 243 to the swap of lands between the two agencies to balance I AYES : DIRECTORS: Carmichael, Kelly, Palmer, Mac Leod and Maerkl e NOES : DIRECTORS: None ABSENT: DIRECTORS: None Legal Counsel presented a resolution entitled "A RESOLUTION OF THE BOARD OF OF TERRITORY OF SAID DISTRICT AND SEEKING THE APPROVAL OF THE LOCAL AGENCY Resol ution upon motion of Director Palmer, seconded by Director Mac Leod, No. 244 the said Resolution numbered "244" was adopted by the following I DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT MAKING APPLICATION FOR DETACHMENT FORMATION COMMISSION OF THE COUNTY OF SAN DIEGO." After discussion, vote: AYES : DIRECTORS: Carmichael, Kelly, Palmer Mac Leod and Maerkl e NOES: DIRECTORS: None ABSENT DIRECTORS: None In discussing the matter of water service to these areas, it was pointed out that the two water systems will be valved-off in the small canyons between the two Districts and these will serve as inter-district emergency connections. Two water consumers witin the areas to be annexed, the Richfield Service Station and the Leucadia County Water District facility will continue to receive water service from the Olivenhain District under an inter-district service agreement, Carlsbad Chamber Director Carmichael reported on his attendance at the regular of Commerce meeting of the Carlsbad Chamber of Commerce and reviewed a I recent-pub7 ici ty re1 ease on the La Costa area. Legal Counsel : Guy Ward Legal Counsel reported that the bond covering the Ward pipe1 ine project Pipeline is now in the hands of the District but the Agreement has not yet been, Extension executed and returned by Mr. Ward. A letter was forwarded to him re- Zn reply, an airmail, special delivery letter !das received telling of the problems with the temporary service and the bidding for the construction of the pipeline, but the Agreement has not yet arrived. La Costa South Legal Counsel reported that the easement document for the La Unit No. 2 Costa South Unit No. 2 Subdivision has been received and as soon as the District receives the deed back we will be ready to close it out. After discussion, upon motion of-Director Mac Leod, seconded by Director Carmichael , and unanimously carried, it was moved that the District accept this right of way as granted by the La Costa Land Company and that the Secretary be authorized to sign this document. !dater Rate The Water Rate Resolution is still pending and will be reviewed Resolution at the next regualr meeting. Superintendent's Report: questing that he complete the agreement and return it to the District. I Construction: Superintendent Henley reported on the following construction projects : La Costa South Installation of the utilities for this unit is still being done Unit No. 'I and there has been no further progress on the water system to report. La Costa Reservoir A1 though the District is using the pi pel ine , the compaction Pipe1 ine of the trench is still not acceptable and the project has not been finaled out. The Manager informed the Board that La Costa has been adva'sed .ahat the bond on the project will not be released until such time as the compaction certifications have been delivered to the District. Operations: No new services have been installed during the period and maintenance of the valve rep1 acement at the May Company Vault was completed as scheduled. Statistics: The water level at Squires Dam is at 407.6 feet and the District is continuing to take water delivery from the Authority at the rate of of 15 cfs. The bacterialogical report on the water in the La Costa Reservoir has been received and this water will be released into the District's systege Manager Is Report I .De No. 2 Unit, The Manager reported that the D-2 Reservoir is already in service "E" Project and the La Costa Reservoir will go into service right way but final payment request has been received from the Contractor but it was the Manager' recommendation, in view of the circumstances, that the District pay him the 90% of the contract price, with the 10% be retained until the 35 day lien period has expired. After a motion to authorize the payment of this amount of $39,130.33 was placed before the Board of Director Carmichael, it was discovered that the fencing of the La Costa Reservoir had not been completed. After discussion, Director Carmi chae? amended his motion to approve payment to Taylor and Hoover of Progress Payment No. 6, in the amount of $37,130.33, making an allowance of $2,000.00 for the construction of the fencing. The motion was duly seconded by Director Mac Leod and unanimously carried. on the vaults within the District's system is continuing. Installatio the Contractor still has a list of work to be completed. A Meeting August 20, 1969 -2- A short recess was called at 3:ll P.M., and the meeting was resumed at 3:20 P.M. Final Budget The Manager reported that all of the budget and tax rate material 1969-70 was delivered to the County yesterday and the rates have all been checked out. Copies of the final budget, as adopted, were presented to the Board. After discussion, upon motion of Director Kelly, seconded by Director Mac Leod, it was moved that the Manager be given a vote of confidence for the efficient handling of the budget. The motion was unanimously carried. El Camino Real The Manager informed the Board that he had met with staff members Widening of the County Engineer’s Office and learned that the County’s schedule is still going to adbertise for bids in January of 1970. They went over the scope of the entire project and were pleased that the District was proceeding and looking for a tentative date of not later that March of 1970 for completion of the relocation work. Calavera Two meetings have been held with the City Engineer relative to re- Vault designing their system for the Laguna Rivera Connection and relocat- 10-inch to 12-inch for this line. There are several technicalities to be worked out, he explained, (1) on the type of system the District will permit them to have, and (2) the financing of the project, as to how much credit they are entitlec to for the ol d vault. Metering The Manager reported that after the unusually low water losses were Program arrived at for the July water production, and evaluation was made of our readings and two instances of meter over-readings on City meters were found. There is also some discussion going on with the City on an estimate made on one of the Terramar meters. The statistics now show a 69.0 acre foot loss which is more in line with the pattern which has been developing, the Manager pointed out. The District has just received information that we will be receiving the water statistics from the City of Carlsbad which will be of considerable value to the District in analyzing these statistics. All of the meters in the District were read again on Friday, the 15th, and the staff will be looking at these statistics. La Costa Improvement plans of La Costa Condominurn No. 4 were reviewed by Condomi ni urn the Board and the Manager explained that the District has asked No. 4 them to extend the 6” line that they have put in for the project Manager requested permission to approve these plans after the completion of the agreement and bonding. After discussion, upon motion of Director Kelly, seconded by Director Palmer, and unanimously carried, it was moved that the improvement plans for the La Costa Condominium No. 4 project be approved and that the Board President and Engineer be authorized to sign these plans after completion of the agreement and the bonding. La Costa South Improvement plans for La Costa South Unit No. 3 were reviewed Unit No. 3 and the Manager pointed out that these lands are part of boundary adjustment with the Olivenhain District, but because they are part of the District at this time, we will proceed on this basis. After discussion, upon motion of Director Mac Leod, seconded by Director Palmer, and unanimously carried, it was moved that the plans for La Costa South Unit No. 3 be approved with the provision that the bond be increased to complete the pumping station in the event that the detachment proceedings for this area should abort, and the President of the Board and Engineer be authorized to sign off on these plans upon completion of the required agreement and bonding. Other I terns: I ing the Calavera Vault at the location with increased capacity from I all the way out to the main pipeline to provide a loop. The I I The Manager reported that the H and B Development Corpora tion wi 11 be proceeding with the annexation to the City of Carlsbad and the District has made contact with the Local Agency Formation Commission and will try to continue to provide the water service for the area. Arrangements have beenmade to meet with them on Friday to go over the matter. S ta te-wi de The District has communicated with the State Procurment Office Purchasing System regarding the State-wide purchasing system and the Manager equipment under this program. will be working with them on procurement of materials and Meeting August 20, 1969 -3- City of Carlsbad Because of the new fiscal year and the new water rate Water Billing structure, a letter was addressed to the City Manager and enclosed with the billing for July, pointing out that the District has not changed the charges for the new fiscal year. I, LAFCO The Manager reported on his attendance at the Manager's meeting Committee last week it was learned that the Local Agency Formation Commission Advisory Committee to the Commission. Letters have gone out this week to all special districts requesting an expression regarding the need for such a Committee and the method of establishing same; and suggested areas of concern and activity. Arrangements have been made for the 17th Anniversary ad congratulating the City of Carlsbad to be published tomorrow. plans to ask Special Districts to participate in a Special Districts Squires Permission was requested by the Manager to have a survey made at Dam Squires Dam for the preparation of the annual report on the settlement by Director Mac Leod, and unanimously carried, it was moved that the Manager be authorized to have Mr. Gus Kampner to do this survey at a cost not to exceed $150.01 Personnel The Manager called attention to the July, 1969 revised copy of "Personnel Policies and Fringe Benefits for Permanent Employees", copies of which were transmitted to the Board Members with their material for the meeting. He explained that this is intended to change the language on the basis of the Committee recommendations and asked that the Board ratify the material as revised. After discussion upon motion of Director Palmer, seconded by Director Carmichael, and unanimously carried, it was moved that the revised "Personnel Policies and Fringe Benefits For Permanent Employees" outline be approved as presented. San Diego County The Manager reported that preliminary plans were received in Water Authority today's mail from the San Oiego County Water Authority on the construction of the Second Barrel of the Second Aqueduct which will go along San Marcos Road. These plans were displayed and the possibility of a future connection on this facility was discussed by the Board. The Authority has asked that the District plot on these plans the locations of our storage facilities and pipelines. Correspondence: The following correspondence was reviewed by the Manager and markers. After discussion, upon motion of Director Carmichael, seconded I discussed: (7) Letter from the Board of Directors of San Diego County Mater Authority thanking this Board for their thoughtfulness and receipt of Resolution No. 237 on the occasion of their 25th Anniversary. Director Kelly reported that because of the increase in assessed valuation of the District, the voting status on the Authority Board has been increased from 11 votes to 1 2 votes. Announcements: (1) Announcement regarding meeting of the Field Section of the American Water Gjorks Association to be in on September 25 and 26, 1969, at Santa Barbara. The Manager informed the Board that the Superintendent does not wish to attend this meeting this year. (2) Announcement from Bartel b:fells Corporation regarding tax-exempt status of ' municipal bonds. I Special Accounts Payable: Upon motion of Director Carmichael , seconded by Director Mac Leod, and unanirnous- ly carried, the Board approved payment to the San Diego County Water Authority i'n the amount of $6.36, for expenses in connection with the Filtration Study. Investment The report on the status of inactive accounts was reviewed by the Accounts Manager with the recommendation that the Treasury Bills for $50,000.00, maturing on August 21, 1969, be deposited into the general checking account to cover current operating expenses. No action was required on this transaction. Meeting August 20, 1969 -4- Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, of Checks and unanimously carried, the Board ratified Checks No. 3907 thru No. 3945, in the amount of $46,707.43, covering the period of August 7, 1969, thru August 20, 1969. Upon proper motion the meeting was declared adjourned at 4:26 P.M. I ATTEST: 2:- s' . @+&Ffl*,&&~ Secretary of the'Board of Directors I I Meeting August 20, 1969 -5-