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HomeMy WebLinkAbout1969-10-01; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON OCTOBER 1, 1969, AT 2:00 P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:OO P.M., by President Maerkle with Directors Carmichael, Kelly, Mac Leod and Palmer answering roll call. Also present were General Manager Kubota, Legal Counsel Swirsky, Superintendent Henley and Office Secretary. Approval of After discussion, upon motion of Director Palmer, seconded by Mi nu tes Director Mac Leod, and unanimously carried, the minutes of the I regular meeting of September 17 , 1969, were approved as transcrib- ed and mailed out. Commi ttee Reports : City of Carlsbad On September 24, 1969, the conference with Mr. Robert Small, Water Servi ce Executive Officer of the Local Agency Formation Commission, Carlsbad and the District in attendance. Legal Counsel Swirsky reported informal- ly to the Board on the material which was reviewed and items of discussion at that meeting. Of primary importance was a proposal presented by Mr. Small with the idea of working out what he termed a "truce line" to designate the service areas of both agencies. The procedure agreed upon by the Committee was that the Attorneys would bring the matter back to their respective governing bodies for discussion after which they both would report informally to Mr. Small, with the proposed schedule of trying to arrange another meeting of the Committee on the 3rd of November. After considerable discussion, the Board indicated they would have no objection to the basic phi1 osophy of the ''truce 1 ine" as long as it is an engineering and topographically feasible line. Legal Counsel Swirsky will make his report back to Mr. Small based on the Board's discussions. The Manager will present at the next Board meeting various alternatives of the "truce line" on the basis of engineering design and hydraulics of the respective water system. was held at the District with Legal Counsels from the City of I The Manager reported that the City of Carlsbad is also moving along with their design of major improvements for the City's water system, and after reviewing their plans, it appears that the expanded use of some of their connections as planned, will result in the duplication of the existing retail sales facilities of the District. A letter has been forwarded to their Consulting Engineers thanking them for the opportunity of reviewing the plans and summarizing the items of discussion at the meeting held with them and the District's general position regarding the specific questions that have been raised. Legal Counsel pointed out that when the District endorsed the City of Carlsbad's application for Federal funds, this support was given with the firm understanding that the City of Carlsbad would not duplicate service I ines in the District's retail service areas. It was his recommendation that a letter be forwarded to the Department of Housing and Urban Development (HUD) advising them of the District's concern that the design may include duplications of facilities. After discussion, upon motion of Director Palmer, seconded by Director Carmichael, and unanimously carried, it was moved that the Attorney be directed to draw up a letter outlining the District's agreement with the City and our concern on the duplication of facilities. San Diego County No report at this time. Water Authority Olivenhain Municipal Water The Manager reported that the boundary adjustment District Boundary with the Olivenhain District is moving right along and the District has processed the Questionnaire on annexations from LAFCO on the new service area. The District has also a "Consent to Annexation" document from the Leucadia County Water District and a copy of a letter from the Olivenhain District to the Leucadia District regarding future 'water service. The matter will come before the Local Agency Formation Commission at their meeting of October 27, 1969, and the District's Manager and Legal Counsel will plan to be in attendance. The Manager explained that there is a possibility of one slight adjustment of the maps which the Board has seen previously. It involves the reluctance of two property owners to sign the annexation petition 9 but will not make any substantial difference in the annexation. I Chamber of Director Palmer reported on his attendance at the regular meeting Commerce of the Chamber of Commerce as the District’s alternative representa- tive to that group. Legal Counsel : Resolution Copies of Resolution No. 239 in its final form were reviewed and No. 239 discussed by the Board. Ebri gh t A preliminary draft of a new agreement on Ebright Lake was Agreement reviewed by the Board. Legal Counsel called attention to three giving the District the right to drain the lake at any time has been modified and the responsi bi 7 i ty for damage downstream of the dam has been clarified. The agreement has also been reqritten as a personal agreement with Mr. Ebright rather than tying it to the property. After discussion, Legal Counsel was authorized to proceed with his negotiations on this basis and have the document executed by Mr. Ebright. Assembly Legal Counsel reviewed Assembly Bill 325 which requires a1 1 pub1 ic Bil3 325 officials to file financial statements. It has been determined that the final Bill, as passed, will apply to all public officials and financial interest disclosure statements must be filled by January 1, 1970. or not later than April 15, 1970 with the County Registar of Voters. Legal Counsel wi 11 keep the Board informed on these requirements. El Camino Real Legal Counsel recommended that the funding for the El Camino Project Fa’nancing Real Project should go by the long term borrowing method under the Water Code provisions, with copies of the notices to be forwarded to a1 1 of the banks. changes which were made from the original document. The section The Manager reported that the County still has this project on their flow diagram to go out to contract in February of 1970. Further delays could be possible due to the problem of the Cannon Road relocation and a move to make an underground uta”] i ty destrict from Palomar Airport Road to Chestnut Avenue. The Manager re- commended that a decision be delayed until the next meeting and at that time the District can develop its timing on the project and call for bids in December, or delay it until the next meeting of January, if it looks like the project will be delayed by the County. Superin tenden t Is Report: Construction: The Superintendent reported that La Costa South Unit No. 1 Sub- tractor is scheduled to commence work on the sa’dewal k areas tomorrow and will be constructing the water services. Grading work has started on Unit No. 2 and work on Unit No. 3 should be starting sometime next week. Operations: No new services were installed during this period and routine District is taking water delivery at the rate of 12 cfs, with the lake level dropping to 497.5. Manager’s Report: I.D. No. 2 The Manager reported that the Notice of Completion on the Unit “E” Project project was mailed to the Recorder’s Office on September 23, 1969, and final payment will be made 35 days after the date of recordation, if there are no liens filed. The Manager informed the Board that there is only one matter remaining that was discovered in the final survey. An error of 5 feet was discovered when the site was monumented for the fence line and it has been traced back that the error was made in the original Deed. Arrange- ments have been made to get a correction of this with the Title Company. Mr. James Gaiser arrived at this time, 4:13 P.M. ll division is about three-quarters curbed and guttered and the Con- maintenance work on the vaults and equipment is continuing. The I 1968-69 Mr e James Gai ser , District Auditor, discussed the current audit for Audit fiscal year 1968-69 and explained that presentation of the final re- port at this meeting was delayed because he had been called out of Meeting October 1, 1969 -2- town. He informed the Board that all the field work has been completed and that they were real pleased with the results. Copies of the final report will be completed and sent out to Board Members in advance of the next regular meet- ing, and the Auditor will be present at the meeting to discuss the entire audit program. Metering Statistical information on the City's water sales has. been received Program by the District and the staff is making comparisons with the District's sales and water lossed. One staff meeting has already been held in evaluating these statistics and several instances of City sales exceeding the amount of water purchased have been detected. Preliminary statistics on the District's meter readings for the month of September indicate a high loss of 60 acre feet, re- sul ting in a 7% over-al 1 loss. Mr. James Gaiser left the meeting at this time, 4:30 P.M. Guy Ward Mr. Manager reported that Mr. Uard and Mr. Means had met with him Pi pel i ne this morning and discussed the compilation of the bid material on sented for the Board's review and the Manager pointed.out that the low bid for the increased sizing to 8'' would require participation by the District in the amount of $1650.00. After discussion, upon motion of Director Mac Leod, second- ed by Director Palmer, and unanimously carried, it was moved that the District not participate in this project and that Mr. Ward be authorized to proceed with the installation of the 6" 1 ine under the terms of the agreement. La Costa South The Manager reported that improvement plans of La Costa Units No. -4 and No. 5 South Units No. 4 and Unit No. 5 have been submitted by formed the Board that the La Costa people are looking at a possible alternative of putting in a 12'' 1 ine out to I1 Camino Real and tie in with a loop system. It was his recommendation that the District grant them a six month extension on this water system to give time to look at this alternative. After discussion, upon motion of Director Palmer, seconded by Director Kelly, and unanimously carried, it was moved that the District extend this agreement for a six month period in order to study the better arrangement for bringing water service from the other ,end. La Costa Reservoir The Manager recommended that the District accept this pro- Pipeline Project ject under the terms of the Agreement which expired in August, 1969. He pointed out the District does not have the certification of ownership on the facilities in this area but the District would obtain this transfer prior to the acceptance and will also close out the deposit for administrative costs. After discussion, upon motion of Director Carmichael , seconded by Director Palmer, and unanimously carried, it was moved that the District accept this project on this basis. La Costa Final acceptance of the La Costa Condominium No. 3 project was Condominium also recommended by the Manager after transfer of the facilities No. 3 to the District and the closing out of the administrative costs. B his pipeline project. A summary of the construction costs was pre- La Costa and plan checking is now in progress. He in- I After discussion, upon motion of Director Kelly, seconded by Director Mac keod, and unanimously carried, it was moved that the La Costa Condominium No. 3 Subdivision.Project- be accepted, effecti've the date of the de- dication of the facilities to the District and that the release of the Perfor- mance Bond be authorized. Personnel The Manager reported that it has been agreed to offer Mr. Mc Kay and it has been suggested that perhaps she might be willing to upgrade her qualification and attend college shorthand classes. The Manager indicated that he would proceed with the hiring of Mrs. Mc Kay as a permanent employee to fi 11 the Secretary I1 Position, at a starting salary of $350.00 per month. He re- ported that George Rodriguez is still continuing to do the janitorial work and other regulating duties on the weekend and Superintendent Henley is still in search of a recruitment for this position. Director Carmichael was granted permission to leave the State of California for a trip to Flagstaff, Arizona for a period of two weeks, commencing Wednesday, October 8, 1969. 1 the secretarial position, although she does not have shorthand, Meeting October 1 , 1969 -3- Kelly, seconded by Director Mac Leod, and unanimously carried, it was moved that the District go ahead and have the plans drawn by Otto Scheunemann for a fee of $500.00 in order to proceed with this project. Correspondence: Irrigation Districts Upon motion of Director Carmichael, seconded by Director Association Convention Mac Leod, and unanimously carried, it was moved that Director Palmer be authorized to attend the IDA con- vention at Los Angeles at the request of the Board and represent the District at this function. Notice regarding Water Resources Institute to be held in San Diego, California, December 4 and 5. Attendance at this Institute will be discussed at the next regular meeting. Letter from the Department of Water Resources asking that the District turn in its data on Squires Dam right after each calendar year. In conformance with their requirements, the District will be turning in our materials shortly after the first of the year. Special Accounts Upon motion of Director Carmichael, seconded by Director Paya b 1 e Kelly, and unanimously carried, the Board approved payment to Tomy Thompson for travel expense covering a total of 630 mi 1-es at 15& per mi 1 e for a total of $94.50. Upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, the Board approved payment to Jack Y. Kubota in the amount of $1,570.00 for services during the month of October, 1969. 1969-70 The Board reviewed a letter from Mr. James Gaiser setting forth the Audit services he would perform for the 1969-70 annual audit, as approved I at the previous meeting. I Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, of Checks unanimously carried, the Board ratified Checks No. 4082 thru October 16, 1969, thru November 5, 1969. No. 4112, in the amount of $34,779.09, covering the period The meeting was declared adjourned at 4:35 P.M. ATTEST: 1 .. ...__, 92; ,., I r . c&vsG.,,dd/* Secretary of the Board of Directors I Pdeeting November 5, 1969 -4-