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HomeMy WebLinkAbout1969-11-19; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON NOVEMBER 79, 1969, AT 2:OO P.M., AT 5780 EL.CAMIN0 REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:03 P.M. by President Maerkle with Directors Carmichael, Kelly, Mac Leod and Palmer answering roll call. Also present were General Manager Kubota, Legal Counsel Swirsky, Superintendent Henley and Office Secretary . I Approval of Upon motion of Director Palmer, seconded by Director Mac Leod, and Minutes unanimously carriedl the minutes of the regular meeting of November 5. 1969, were approved as written and sent out. City of Carlsbad Legal Counsel reported on a meeting of the Attorneys' Committee Water Service which was held this morning at the District to discuss an accept able truce line that would set out the service areas of the two agencies. Since the City's Special Legal Counsel was not present, the City Attorney will go over the map with him and the Committee has scheduled another meeting on next Wednesday, November 26, 1969, to go over the maps again. At the meeting Legal Counsel also presented a proposed agreement on water service to the proposed annexation by the H. 6. Development Company to the City Attorney and discussed the possibility of the two agencies entering into such an agreement so that the matter could be settled prior to the annexation proceedings with LAFCO. The City Attorney was not receptive to such an agreement but will discuss it with City officials. In the meantime, the District's Legal Counsels wjll be continuing their legal research in order to strengthen the District's position. President Maerkle reported that Mayor Dunne had asked that he meet with him in- formally at luncheon to discuss the matter of water service areas in an effort to work out some acceptable arrangement. Arrangements are being made for such a meet- ing next week, and President Maerkle will report back to the Board on their di s- cuss i on. San Diego County Director Kelly reported on the regular meeting of the Authority Water Authority Board of Directors which included an interesting tour of the new meeting at the Escondido Headquarters. Chamber of Director Carmi chael reviewed the minutes of the Chamber meeting of Commerce November 71, 1969, and the comments on the program which the District provided to commemorate the District's 15th Anniversary. A speech presented by the District's General Manager was we1 1 received and gave historical data on the formation of the District and information of interest on the business operation and water facilities of the agency. In attendance, also, were past members of the Board who were honored for their service. 15th Anniversary The Manager reported that final work is being completed on the Brochure 15th Anniversary brochure and it should be completed by next tribution at the Chamber meeting but copies will be passed out at their next regular meeting. Legal Counsel : 1 water line in the Twin Oaks Valley area and a short business Tuesday. Because of the delay, it was not available for dis- I K. Ebright Legal Counsel reported that the Ebright Agreement had been turned in Agreement to his office but portions of the document had been retyped. All of water has been changed to provide that this right and privilege shall pass with the real property. In the original document Legal Counsel had made this a personal agre ment with Mr. Ebright to cover the dam. Mr. Ebright was not available yesterday afternoon so the Attorney wi 11 get in touch with him and go over this Agreement wi th him. the contents are exactly the same except that the right to impound Guy Ward Legal Counsel reviewed a letter from Mr. Guy Ward requesting an ex- Pipeline tension on the construction of his pipeline extension until after Extension January 1, 1970. The Manager explained that Mr. Ward's construction time and surety bond are expiring on November 27, 1969, and the only steps taken to date on the project are the awarding of the contract to the Vista B1 acksmi th Co. and the delivery of the pipe to the jobsi te. The District has I already advised his representative, Mr. Bob Means, that the District won't con- sider the pipe until we are sure it meets our specifications and that they have not submitted their shop drawings on the project for District approval. After discussion, Legal Counsel was directed to write a letter to Mr. Ward telling him that the District might be willing to grant an extension if he has a time schedule and shop drawings in the office of the Engineer before the expiration date of his bond, and pointing out that he has certain conditions to fulfill under the ag'ree- ment. A copy of this letter will be forwarded to his bonding company to alert them on this matter. Superintendent's Report: Construction: La Costa The Superintendent reported on construction at the La Costa Sub- Subdivisions divisions as follows: La Costa South Unit No. 1 The Contractor is spreading blacktop at this site and almost all of the air reliefs and blow-offs are in. All of the meter boxes have been installed and the District will be making a preliminary inspection on the project next week. La Costa South The Contractor is now laying water line in this Unit No. 2. Unit No. 2 and Grading work on Unit No. 3 has been completed and the sewer Unit No. 3 work will be started next week and after that the water lines will be put in. Operations: The field crew is still doing general maintenance work painting and from the Authority at 3 cfs. All of the planting for the landscaping program at the La Costa Reservoir has been completed, and with the materials for the sprinkler system, the District has ex- pended a total of approximately $1,000.00, the Superintendent reported. A new Rockwell meter has been purchased to replace the broken meter at the La Costa Golf Course until the repair parts can be obtained from the factory. Manager's Report: El Camino Real The Manager reported that the District has officially been notifie Project by letter- yesterday that the highway project has been delayed and they are now looking at a bid time of about April, 1970. He point ed out that the District is also running about 60 to 90 days behind schedule and it now looks like we will go to bid in January and award the contract for the job some time in February. As the preparation of the plans progress, the Manager informed t Board, the opinion has been arrived at that the District will run into a probl.em during the construction in the Madonna Hills area in attempting to provide a detour It appears at this time that it would be best for the District to have our contract coordinate the work in that area with the County even if the District has to pay a premium to do so. The Manager reported that he has also had two discussions with t City of Carlsbad's Consulting Engineer regarding the relocation of the Calavera Vault. cleaning.' Water level at Squires Dam is up to 502.5 with delivery I I Engineering The proposed contract on the El Camino Real Project, submitted by th Contract Manager for services to be provided by his office as Consulting Engineers, was reviewed by the Board. After discussion, upon motion of Director Kelly, seconded by Director Carmichael , and unanimously carried, it was moved that the District accept this contract as provided by the Engineer for the El Camino Real Project. ?he Manager brought up for discussion the matter of including cathodic protection for sections of the line in conjunction with the relocation work. He explained the need for an evaluation and requirements for cathodic protection in the line. After considerable discussion, it was decided that the Manager will go ahead and draw up an outline of what has to be done and make a presentation to the Board on a cathodi protection program. Metering The Manager informed the Board that we are continuing with our close Program surveillance on the metering program and will continue to raise the inventory of the meters that are giving up trouble. It has been deter- mined that the City of Carl sbad is reading their meters in the middle of the month and the District is now giving them the courtesies of reading the meters with them to coincide with their billing. La Costa The Manager reported that the Agreement has now been signed and Subdivisim returned to the District on La Costa South Unit N. 5 and District officials have signed the linen drawings. La Costa is now in the process of providing a bond to cover the project. Greenvi ew The Manager reported that this project is now completed and he re- Unit No. 2 commended that the Board authorize the release of a $3,000.00 cash Subdivision deposit which the District has held in lieu of a bond for the project. Director Mac Leod, and unanimously carried, it was moved that the District release the cash deposit in the amount of $3,000.00 to the Developer for the Greenview Uni t No.2 Subdivision. District The Manager explained that he had hoped to have the reconditioning of Vehicles the cargo truck finished by this time but the Superintendent will be it was parked in the lot at Sonny's Automotive. Boundary 'A notice has been publ ished on the publ ic hearing which the Local Adjustments Agency Formation Commission has scheduled on the detachments now under way between the District and the Olivenhain Municipal Water District. Proposed Annexation The Manager reported that he had been approached on the Thibado Property possibility of annexing the Thibado property, which en- they could tie into our main transmission line in El Camino Real for development of the property. Their representative, Mr. Campbell, was advised that the area is now in the Bueno Colorado Municipal Water District and that they should go to them with the request and then the two Boards could get together on the matter. La Costa Reservoir The report on the problem of the 5 foot strip at the La Costa Site Reservoir site has now been received from the Title Company and the Manager informed the Board that by inference the strip in question belongs to the San Diego Gas and Electric Company and the deed is very 5 fic in that regard. In order to insure the Gas and Electric Company to our lot line there will be involved a Quitclaim document from the San Diego Gas and Electric Com- in favor of this District. The Manager will go over the matter with the District's Legal Counsel and take care of the necessary transactions. Rancho Carl sbad Mobile Home Park The Manager informed the Board that a meeting has been arranged I After discussion, upon motion of Director Carmichael, seconded by checking out a report that the radiator was stolen off the truck while compasses approximately 400 acres, to the District so that I with City officials and the Engineers for the Rancho Carlsbad Mobile Home Park project to go over quantities of flow and other fire protection features. Director Kelly reported that the escrow for the sale of the land for this project is being cancelled and the Developers do not appei to be able to come up with the financing of the project at this time. Correspondence: (7) Letter from the San Diego County Water Authority, dated November 17, 1969, wit1 5 copies of a Change of Boundary Statement to be executed by the District on any boundary changes since January 1, 1969. After discussion, upon motion of Director Mac Leod, seconded by Director Palmer, and unanimously carried, it was moved that the Secretary be authorized to certify that there have been no changes in the boundaries of the District during this period. (2) Letter from the California Special Districts Association regarding membership I in this organization. After discussion, the Manager was instructed to look into this matter and get more information on the activities of the organizatiol (3) Letter from Mr. Jack Robinson, dated November 17, 1969, requesting that the District waive the current penalty charge of $42.69 on the water account of the Lani kai Lane Mobile Home Park. The Manager reviewed the events and correspondence with Mr. Robinson which led up to the assignment of the penalty on this account and explained that position which the District has taken in thc matter. After discussion, it was agreed that the Manager should make a summar: of the entire matter so that the Board has all of the facts before a decision is reached. Meeting November 79, 1969 (3) Speci a1 Accounts Payabl e: The Manager presented the following accounts payable for approval and payment: (1) Invoices from Mr. Bert Winford, in the amounts of $367.50 and $63.00 respective ly, for photography services in connection with the 15th Anniversary Brochure. The Manager noted that one check in the amount of $367.50 was prepared for signature at this meeting and another check will be drawn for the $63.00 charge After discussion, upon motion of Director Carmi chael , seconded by Director Palmer, and unanimously carried, the Board approved payment of these invoices as presented. 1 (2) Payment was requested in the amount of $150.00 to Mr. Tommy Thompson as his fee for coordinating the preparation of the brochure. A second request for expenses was also presented for payment listing another 1,000 miles at 15$ per mile for $150.00. After discussion, upon motion of Director Carrnichael, second ed by Director Mac Leod, and unanimously carried, the Board approved payment to Mr. Tommy Thompson for these charges totalling $300.00. Investernnts: Upon motion of Director Mac Leod, seconded by Director Palmer, and reinvestment of the $100,000 time deposit Iwhich matured November 3, 1969, for a 30 day period, at the interest rate of 5.5%, maturing on December 3, 1969. Ratification of Upon motion of Director Palmer, seconded by Director Mac Leod, an Checks unanimously carried, the Board ratified Checks No. 4113 thru No. 4161 , in the amount of $48,154.81, covering the period of Novembe, 5, 1969, thru November 19, 1969, inclusive. Upon proper motion the meeting was declared adjourned at 4:40 P.M. unanimously carried, ratified the action of the Treasurer in the I ATTEST: u > A ;; (& I.. , 4y-77J;,s’ Jc’ 83- 6:; Secretary of the Board of Directors u > A ;; (& I.. , 4y-77J;,s’ Jc’ 83- 6:; Secretary of the Board of Directors 1 Meeting November 19 J 1969 -4-