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HomeMy WebLinkAbout1969-12-03; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON DECEMBER 3, 1969, AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:OO P.M. by President Maerkle with Directors Carmichael, Kelly and Mac Leod answering roll call. Director Palmer was absent. Also present were General Manager Kubota, Legal Counsel Swirsky, Superintendent Henley and Office Secretary. Approval of Upon motion of Director Carmi chael> seconded by Director Mac Leod, Mi nu tes and unanimously carriedg the minutes of the regular meeting of I November 19, 1969, were approved as written. Committee Reports: City of Carlsbad Legal Counsel reported that another conference was held by the Water Service Legal Counsels Committee last Wednesday and the study map that had been worked out by the District was submitted at that time. The City's Legal Counsels were very upset with the map as presented but had nothing else to offer as a proposal by the City. It was finally agreed by the Committee that the City Engineer and the Engineer for the Water District were to get together and come up with some acceptable pl an. Fol 1 owing this Commi ttee meeting, the District's Legal Counsels met with Manager-Engineer Kubota and went over the entire matter with him and arrangements were made for him to meet with the City Engineer. Manager-Engineer Kubota reported that he had had this meeting with the City Engineer and the essence of it was that he thought that it was engineering feasible to make Palomar Airport Road the dividing 1 ine between our respective service areas and felt that the City could take over the operation of the reservoirs, Squires Dam,etc. After discussing the matter for quite a while with him the Manager had suggested that he draw a map on an engineering basis as he sees it, and that is how the matter now stands. The Manager will follow the matter up this next week. The Manager also reported that Mr. Robert Watson has been appointed as the new Chairman of the City Is Water System Cornmi ttee and has indicated that they intend to look at the while picture and come up with some firm recommendations on the over-all water service operation and administration. A meeting has been arranged with him for next Wednesday to go over the Districtl's facilities and service area. It was reported that the City P1 anning Commission considered the pre-zoning and specific plan for the H. B. Development Corporation last Tuesday and everything was approved on the basis that the water would be served by the Carl sbad Municipal Water District. At this time, negotiations are still continuing on the project and the District is hopeful that an agreement can be worked out with the City of Carlsbad on water service prior to the matter coming before the Local Agency Formation Commission. San Diego County No report. Water Authority Chamber of Director Carmichael reported on the regular meeting of the Commerce Meeting Carlsbad Chamber of Commerce on November 25, 1969, at which I time the 15th Anniversary Brochures prepared by the District were di s tri bu ted . 15th Anniversary The Manager reported that the brochures were completed and di s- Brochures tributed to Board Members last week and the District will also be mai 1 i ng out copies to a1 1 prior Board Members. Arrangements have a1 so been made to take a portrait of former Board Member Henry Phil 1 ips for dis- play of Di stri ct Board Members portrai ts for the Board Room or 1 obby. Legal Counsel 's Report: Olivenhain Boundary Legal Counsel reported that he and the Manager had appeared Adjustments at the Local Agency Formation Commission meeting yesterday District. The matter has been officially approved by LAFCO but there will be a provision whereby it will not be effective until after January 1, 1970. I on the two remaining boundary charges in the Olivenhain Guy Ward Legal Counsel reported that after the 1 ast meeting a 1 etter was Pi pel ine written to Mr. Ward notifying him of the Board's action on the Extens i on matter of his pipeline extension. A copy of the letter was re- viewed and discussed by the Board. Legal Counsel informed the Board that a telephone conference was he1 d with Mr. Ward yesterday in response to this letter and he indicated that he is will i ng to cooperate with the District and wants to get the job completed as soon as possible. The Manager reported that he and the Superintendent had met with Mr. Ward's representative, Mr. Robert Means, and his Contractor, Vista Blacksmith Co., this morning and received from them a schedule that they will start construction right away and, if all goes well. they wi 11 have the project completed in about three weeks. The District staff has checked out the pipe, and it is within our specifications, and the Contractor is also sending the shop drawings and material on the valves which have been ordered for the project. The Manager informed the Board that, on the basis of this, he would recommend that the District 's Legal Counsel be authorized to extend the Agreement to the first regular meeting of January so that they can go ahead and complet the project. After discussion, upon motion of Director Carmichael , second- ed by Director Mac Leod, and unanimously carried, it was moved that the Legal Counsel be authorized to extend the agreement on the Ward Pipeline Extension to January 7, 1970, in order to allow time for completion of this project and accept- ance by the District. Insurance Legal Counsel presented an invoice from the District's insurance Premi urns carrier, Farmers Group Insurance, covering an adjustment on audited payroll figures of $1 89.10, and additional premiums due on the Jeep vehicles and cargo truck purchased from Civil Defense, for a total amount due of $249.70. After discussion, upon motion of Director Mac Leod, seconded by Director Carmichael, and unanimously carried, the Board approved payment of these premiums in the amount of $249.70. Lani kai Lane Legal Counsel presented a summary of the billing and payments Mobile Home Park on the Lanikai Lane Mobile Home Park for the past year in Account connection with the penalty amount of $42.69 which is being protested by the owner of the Park, Mr. Jack Robinson. After reviewing the matter, Legal Counsel informed the Board that it had been handled properly at a staff level and that from a legal standpoint the post-dated check issued by Mr. Robinson did not constitute payment of the account and the penalty on the unpaid balance of the August account of $130.45, and the September balance of $296.45 was assessed in the total amount of $42.69. The Manager suggested that , as an alternative, the District could let him pay the penalty of $13.05 on the August account and, if he can maintain a good payment record, the District might waive the $29.65 penalty off the September balance. After discussion, the Board agreed that the matter should stand and that the District should proceed with the col1 ection of the enti re penalty amount. Legal Counsel will write a 1 etter to Mr. Robinson informing him that the Board went over the facts and made the decision not to waive the Penalty as requested. Superintendent's Report: Construction: La Costa A progress report on the La Costa Subdivision was given by the Subdivision General Superintendent as follows: La Costa South All of the water lines are in the ground for this project and the' Unit No. 2 Contractor is in the process of hooking up the services. The storm Unit No. 3 and construction, on the water system should be commencing in a week I II drains and sewer system for La Costa Unit No. 3 have been started or so. 1. Operations: The Superintendent reported that arrangements have been made for installation of the by-pass system for the Palomar Airport Road Metering Station. The line will be shut down after the Burroughs Plant finishes their last shift and the crew will spend an hour and a half hanging the valves for the project. A report was made on a problem which occurred with the BIF control unit for Santa Fe Reservoir last weekend, causing a spillage at this installation. A repairman was down and replaced two rectifiers which were defective and also rewired the machine so that it will come back into operation when the trouble has been cured. the field crew to start work at 1 :30 A.M. tomorrow morning on the Meeting December 3, 1969 -2- The Lake level as of this date was reported at 497.2 with water delivery at 10 cfs. Manager ' s Report: El Camino Real The Manager reported that his office is moving right along with Project the plans for the El Camino Real Relocation Project. A conferencl was held 1 ast Friday with the Engineers of the San Di ego County Road Department at which time they were advised of our current schedule. A letter has been submitted to them asking for a confirmation of the Apri 1 1, 1970, project date. In connection with this project, the Manager informed the Board that his of- fice will be checking some pipe elevations and will be working with the District field crew in potholing certain sections of the main transmission line. Metering The Manager reported that the District is continuing the biweekly read- Program ings on the meters and a new program has been instituted at the staff questionable meters. Procedures have also been set up for evaluating statistical data and improving the overall water production and water sales records. Water statistics for the month of November have been compiled the Manager inform- ed the Board, and show an apparent loss of 15.2 acre feet which is inconsistent wit our previous losses. Heavy losses were recorded in Zone 1 , with no losses in Zone : on a total recorded production 433 acre feet for that period. Statistical data on water losses within these zones for the first half of the current year were review- ed by the Manager and discussed by the Board. La Costa Subdivision The Manager reported that the Agreement and Performance Unit No. 5 Bond for the La Costa South Unit No. 5 Subdivision have ments and the District's Legal Counsel is now processing the easement for the pipe1 ine. District Vehi cl es The Manager reported the mechanical work has been completed of getting it licensed as a vehicle. One of the jeeps is now in the shop for re- conditioning and should be available for use during the rainy weather. Other Items: Rancho Carl sbad The Manager reported on a conference which was held with the Mobile Home Park Developer's Engineer, the Assistant City Engineer and the Fire Chief on the water service to the Rancho Carlsbad Mobile Home Park. The Fire Dept. is insisting on certain standards of water availability and plans are being worked out with the Developer. San Diego County The Manager called the Board's attention to a charge of $2,186. Water Authority which was included on the last water billing from the San Diego County Water Authority. He explained that these charges are th District's share of expenses for the calendar year period ending October, 1969, for the storage of water in San Vincente. The question that has arisen is that the Dis. trict's deal with the City of Carlsbad is that we shall charge the cost of the watei plus the override. If these charges can be construed as a cost of water under the agreement, approximately half of the amount could be passed on to the City. The Manager and Legal Counsel will review the Ordinance and make a determination on thi! matter. Delinquent The listing of delinquent accounts as of November 28, 1969, was revie\ Accounts ed by the Board. The Manager explained that the two large accounts fc the Ukegawa Brothers and La Costa, totalling $5,647.75, have been pail and several small accounts have come in. As of this date the entire amount outstanl ing is less than $1,000.00. Correspondence: (1) The Manager reviewed a letter from the Local Agency Formation Commission regarding the formation of a Special Districts Committee and requesting that the District designate one of its members as a delegate to a con- ference for the formation of such a committee. After discussion, upon I level to improve the accuracy of the readings and follow through on been submitted in accordance with the District's require- I on the cargo truck and the District is now in the process I Meeting December 3, 1969 -3- motion of Director Mac Leod, seconded by Director Carmichael, and unanimous- ly carried, it was moved that the District recommend a seven member Committee and that Director Allan 0. Kelly be selected to serve as our official re- presentative to the Special Committee of the Local Agency Formation Commissio (2) Notification has been received from the Office of the Auditor and Controller concerning the status of the Improvement District No. U-7. In accordance with instructions, copies of the Ordinance ordering the dissolution of the U-7 District and the resolution setting forth the preliminary proceedings have been furnished so that they can take the necessary steps to eliminate this unit. I Finances: Approval of Upon motion of Director Kelly, seconded by Director Carmichael , Purchase Orders and unanimously carried, the Board approved the issuance of a Typewriter, at a total cost of $486.00, plus tax. Special Accounts Payable: The Manager presented for payment an invoice in the amount of $42.50 from the Paymaster Corporation covering insurance on forgery and check alteration for the District's checkwritter. After discussion, the Board decided that there was no need for such insurance and refused payment on this invoice. Upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, the Board approved payment to Swadell Lithographers in the amount of $1,021.65, for the printing of the brochure. Upon motion of Director Mac Leod, seconded by Directar Carmichael, and unanimously carried, the Board approved payment to Paul S . Swi rs ky in the amount of $294.00 9 covering legal services for the months of July and October, 1969. Upon motion of Director Carmichael , seconded by Director Mac Leod, and unanimously carried, the Board approved payment to Jack Y. Kubota, in the amount of $1,090.00, covering services for the General Nanager's Office for the month of November, 1969. Ratification of Upon motion of Director Mac Leod, seconded by Director Kelly, Checks and unanimously carried, The Board ratified Checks No. 4762 thru November 20, 1969, thru December 3, 1969, incl. Caretaker's The Manager informed the Board that the preliminary plans have been Res i dence completed on the new residence for Squires Dam and he asked that purchase order to the IBM Corporation for a Jumbo Selectric I No. 4185, in the amount of $30,012.95, covering the period Board Members 1 ook them over. The meeting was declared adjourned at 4:46 P.M. ATTEST I r I' '2," /kz .- .>,\ @iiV+,&& Secretary of the' Board of Directors L." Meeting December 3, 1969 -4-