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HomeMy WebLinkAbout1970-01-07; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON JANUARY 7, 1970, AT 2:00 P.M. AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:02 P.M. by President Maerkle with Directors Carmichael, Kelly and Palmer answering roll call. Director Mac Leod was present after 2:15 P.M. Also present were General Manager Kubota, Legal Counsel Swirsky, Superintendent Henley and Office Secretary. Approval of Upon motion of Director Palmer, seconded by Director Carmichael Minutes and unanimously carried, the minutes of the regular meeting of I December 17, 1969 were approved as written. Committee Reports: City of Carlsbad Maps of the Water District have been furnished to the City Water Service Engineer’s Office and the City Engineer is now preparing his idea of what the service area should look like. The Manager has asked that the District be extended the courtesy of seeing it when it is finished. The Manager informed the Board that the District has had a long series of situations with the City involving meter readings and estimates which go back over a year. In September the City had forwarded a letter asking for a series of adjustments on their billings going back to October of 1968. In order to compile complete statistical data on the matter, the District had asked for submission of their water sales figures for these periods and the complete water statistics for all of their wholesale services have now been completed for fiscal year 1968-69 and the First Quarter of 1969-70. In the meantime, for our water billing statement of November, 1969, the City has arbitrarily deducted $2,000.00 from our account as the amount due them on these amounts, he explained. Until they have taken care of this amount the District is taking the position that we will no longer pass along any agricultural rebates. A meeting is being scheduled with the City people next week to go over the water statistics and the entire matter and the Manager request- ed the Board’s consent to pursue it on that basis and work the matter out with them. After discussion, the Board accepted the Manager’s recommendation and agreed to let him proceed on that basis. Director Mac Leod arrived at this time 2:15 P.M. San Diego County No report on the Authority’s activities will be available until Water Authori ty after their regular meeting date. The Manager reported that a notice has been received from the Authority that the Metropolitan Water District has reconfirmed their scheduled 4-day shutdown of the Colorado River Aqueduct commencing about January 15, 1970. The District was also notified that the Metropolitan’s Board of Directors approved a new rate schedule for untreated water commencing July 1, 1972 which will increase municipal and in- dustrial water to $52.00 per acre foot and agricultural water to $23.50 per acre foot. This information will be forwarded on to the City of Car1sba.d for their budget s tudi es . Chamber of No report. The next regular meeting is scheduled for January 13,2970. Commerce Legal Counsel : 1 -~ City of Carlsbad Legal Counsel reported that he and Special Legal Counsel Don Water Service Martinson had met for a discussion on the City Water Study and District in establishing a service area. He pointed out that one important develop- ment in the matter is the approval of the H. B. Development Project at Poinsettia Lane with the annexation requirement that the District provide water service to the area. The matter will be going before the Local Agencies Formation Commission for approval but no specific time has been set for the hearing at this time. they are trying to develop a theory on the Position of the La Costa South Legal Counsel reported that the new easement for the water line Unit No. 2 in La Costa South Unit No. 2 is now clear and recorded as of Subdivision December 7, 1969. El Camino Real Letters have been sent out to the banks regarding the Project Financing limitation on the interest rate that the District can pay on such loans for the financing of the El Camino Real Project. I Guy Ward Line The easement for the Ward Line was presented to the District as Easement it was described in the legal description on the property. The District's Legal Counsel and has now been sent down to his representative, Mr. Robert Means, who is checking it out. Lani kai Lane Mobile Copies of the 1 etters between the District and the owner of Home Park Account the Lanikai Lane Mobile Home Park, Mr. Jack Robinson, con- cerning the payment of del inquency charges of $42.69, were reviewed by the Board. By letter dated December 17, 1969, Mr. Robinson has re- quested that he be allowed to appear before the Board and more clearly spell out his position in this matter. Legal Counsel advised the Board that as a matter of public relations he should have the right to do so, but there should be no arguments from the Board and they should then take it under advisement. After discussion, Legal Counsel was authorized to arrange for Mr. Robinson's appearance at the next regular Board meeting on this matter. easement document was forwarded to Mr. Ward's office by the Assembly Legal Counsel informed the Board that no forms have been sent out Bill NO. 325 to date for the financial statements which are to be filed by public officials under this Bill, but that he will contact them and see what should be done. Superintendent I s Report: Construction: La Costa The Contractor has started laying pipe in La Costa South Unit No. Subdi vi si ons 3, the Superintendent reported, and the grading operations have I commenced in La Costa South Unit No. 5. Construction work on the extension of La Costa Avenue is continuing and there is about another 4 feet of fill to be completed and some cuttfng. Guy Ward The Guy Ward Extension has been installed, tested and passed. All Pfpel ine that remains to complete the project is a 1 i ttle cleanup and the Extension moving of the temporary meter to the new 1 i ne. Operations: The field crew are still cleaning and painting the various District facilities, the Superintendent reported, and some comment work has been done on the Santa Fe Reservoir. Repairs have been made on the pressure regulator at Davies Vault which blew on New Year's Day. The lake level is at 496.2 feet and is going down very slowly. Water delivery from the Authority is currently at 6 cfs. Manager's Report: El Camino Real The Manager reported that his Office is proceeding with the Highway Project plans on the El Camino Real Highway Project and a set of Superintendent this week for his review and comments. The District is having trouble in coordination our new construction with other Utilities who are also moving their facilities. The County is also moving very slow in acquiring the necessary rights of way for the project. Plans for the entire project will be submitted by the Manager at the next meeting for approval and the schedule now calls for the District to be under construction in late March or early April. Meter The Manager reported that the water figures have been completed for Program the month of December and it appears that the losses will be about 47 acre feet of water, or about lo%, which could be tied in with the extremely low losses in the month of November of 16.5 acre feet, or 3%. Over-all losses to date for the first six months of this fiscal year are running just under 300 acre feet or a total of 7%. Another staff meeting was held on the metering program this week and considerable time was spent going over the figures for the past two months and analyzing the meter readings. preliminary drawings will be delivered to the District I Meeting January 7, 1970 -2 - The Manager informed the Board that there is no question but the high losses in Zone I1 are connected with the operation of the Dam and he outlined plans to pro- ceed and develop data on a recovery system as budgeted. A report on this project will be presented at the next meeting and the Manager will also check on obtaining the services of a water witch in an effort to locate any seepage from the Dam. Pal omar Airport Director Kelly called the Board's attention to the County's Proposed Expansion plans for the proposed expansion of Palomar Airport into a Program major international jet facility and presented maps showing tion on this matter and attend the public meeting which is scheduled for January 22, 1970. La Costa The Manager reported that the Developer is looking toward a comple- Subdivision tion date of about the 1st of March, 1970 for La Costa South Unit Mo.1. Boundary The matter of the boundary adjustments with the Olivenhain District Adjustments is still in the hands of the Legal Counsels and annexation proceedings I the proposed 1 ocation. He urged that the Board take a posi- will be scheduled shortly. Local Agency The Commission will be calling a meeting of their Special Advisory Forma ti on Committee in Januray and a1 1 material and correspondence on this are Commission being forwarded to Director Kelly who will serve as the District's representative. California Special Notice has been received that the organizational meeting of Districts the California Special Districts Association is to be held Associ ati on today at 1:OO P. M. Because of its conflict with the District's Board meeting, they were advised that we would not be in atten- dance. Squires Dam A set of preliminary plans for the Squires Dam residence was submitted Res i dence for the Board's approval and the Manager indicated that the invitations bids on the entire project, with separate bids on the two increments of work. The possibility of awarding the contract for the construction of the entire project was discussed and the Manager will look into financing the entire costs either with a short-term loan of deferring payment until the next fiscal year. Hicks Easement The Manager reported that he had met with Mr. Robert Hicks and I.D. N0.3 they went over the matter of their easement. Their concern was I for bids will be ready for the next meeting. It is planned to obtain on the original settlement with them in which they felt that the difference of the easement for which they got paid was not the distance on the ground. The Manager outlined the negotiations which had taken place in this trans- action and informed the Board that he feels that it was a fair settlement and that Mr. Hicks is satisfied and agreed to drop the matter. La Costa Reservoir A Quitclaim Deed for the 5 foot error in the legal description Site on the La Costa Reservoir Site has been drawn up and the Mana- ger will be carrying this matter forward with the San Diego Gas and Electric Company. Delinquent The listing of delinquent account totalling $2,822.87 was reviewed Accounts by the Board. Correspondence: (1) Notice from the Office of County Assessor regarding a swap of territory between the Richland School District and the Encinitas School District. I (2) Notice of Quarterly Meeting of the Water Agencies Association to be held January 22, 1970, at Carl ton Oaks Country Club, Santee, with Rio San Diego Municipal Water District as Host Agency. Approval of The Manager presented the following purchase orders for approval: Purchase Orders (1) Purchase Order to the 3-M Business Products Co. covering a maintenance agreement for the calendar year 1970, at an annual charge of $150.00, on the 3-M Copying Machi ne. After Discussion, upon motion of Director Mac Leod, seconded by Director Palmer, and unani- mously carried, the Board approved the issuance of a purchase order for this service. Meeting January 7, 1970 -3- .. . .. (2) Purchase Order No. 1286 to Sonny's Automotive for a total amount of $338.45, for repairs to District vehicle #Ill. After discussion, upon motion of Director Kelly, seconded by Director Mac Leod, and unanimously carried, the Board approved this order as written. Special Accounts The following Special Accounts payable were presented by the Payable Manager for approval : I (1) Invoice in the amount of $400.00, from the Irrigaion Districts Assoication covering annual dues for the year 1970. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, the Board approved payment of this invoice. (2) Invoice from the office of Jack Y. Kubota in the amount of $982.00, covering consulting services for the month of December, 1969. After discussion, upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, the Board approved payment to Jack Y. Kubota in the amount of $982.00. (3) Invoice from the office of Jack Y. Kubota in the amount of $660.00 for field surveying on the El Camino Real Highway Project. After discussion, upon motion of Director Carmichael , seconded by Director Palmer, and unanimously carried, payment to Jack Y. Kubota was approved for these services. (4) Invoice from the State Compensation Insurance Fund in the amount of $600.00, as the initial deposft for the calendar year 1970. After discussion, upon motion of Director Mac Leod, seccnded by Director Palmer, and unanimously carried, the Board approved payment of this invoice. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Checks No. 4233 thru No. 4253, in the amount of $5,799.57, covering the period December 18, 7969, thru January 7, 1970. There beins no further business to come before the Board at this time the meeting was declared adjourned at 4:50 P.M. I ATTEST: I Meeting January 7, 1970 -4-