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HomeMy WebLinkAbout1970-01-21; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON JANUARY 21 , 1970, AT 2:OO P.M. , AT 5780 EL CAMINO REAL, CARLSBAD , CALIFORNIA: I President Maerkle called the meeting to order at 2:OO P.M., with Directors Mac Leod, Carmichael, Kelly and Palmer answering roll call. Also present were General Man,ager Kubota, Legal Counsel Swirsky, Superintendent Henley and Office Secretary. Approval of Upon motion of Director Palmer, seconded by Director Mac Leod, and Minutes unanimously carried, the minutes of the regular meeting of January 7, 1970, were approved as transcribed. Lani kai Lane Mr. Jack Robinson appeared before the Board and made a presentation Mobile Home in support of his request for waiver of delinquency penalties in Park Account the amount of $42.69 for the months of August and September, 1969, reasons for protesting these amounts as follows: (1) The August billing ,accompanied by the District's notice by letter of the rate increase for mobile home parks, was not received in his office until September 15, 1969. He sent in a check immediately for $175.00 which he felt would cover the regular billing, after which he made an independent study with the City of Carlsbad and City of Oceanside and found that the new rate that the District had adopted was commensurate with the rate charged by other agencies in the area. (2) With respect to the September billing, he explained that at the end of their fiscal year, which was October 37, 1969, they had a substantial tax loss that they wanted to take advantage of by getting as much income as possible in that period. Requests had gone out to all of their vendors asking that they be allowed to defer payment until November 1 , 1969. Affirmative replies were received from everyone except the Carlsbad Municipal Water District. That billing was paid on the 27th of the month and was marked to be paid on October 22, resulting in a 1 ate charge. He called attention to the fact that water billings are not being received in his office until the 15th of the month and bear a delinquency date of the 22nd or 23rd, which does not allow ample time to process them for payment. The Manager explained that under the District's billing system the delinquency period is figured on the basis of 15 calendar days from the actual date of mailing. In summarizing these transactions, Mr. Robinson pointed out that the first penalty of $73.00 resulted from the fact that he wanted to check out the rate increase and justification of it, and the other penalty of approximately $35.00 had been levied because he had asked for permission to defer payment until after October 31. On the basis of these factsg he informed the Board that he felt justified in asking for a waivor of the 1 ate fees. Legal Counsel explained that he had instrilcted the Board to hear the presentation, and ask any pertinent questions on the matter, and then take it under advisement. Mr. Robinson will be notified of the Board's decision at a later date. Legal Counsel wi 11 check some of the details from the files before the Board reaches a decision. Mr. Robinson left the meeting at this time, 2:72 P.M. Committee Reports: City of Carlsbad The Manager reported that a meeting was held with the City Staff Water Service on January 13, 1970 and the matter of the delinquent account was extra bi 11 ing for the water storage charges. A suggested procedure for the exchange of water sales data was agreed upon and the Director of Finance and the Accounting Officer of the District will meet and exchange any and all information that will be of help to the respective agencies. The City was also advised of the anticipated increases in wholesale water rates by the Metropolitan Water District and a special letter setting forth the new rates has been forwarded to the City Manager. Discussio~ was also held on the El Camino Real Highway Project and the City's Improvement Projec and the District urged that the City reconsider the proposed construction of pipelinc crossings that will have the effect of duplicating the District's facilities. The on the Lani kai Lane Mobile Home Park account. He cited his two basic I I resolved and they have now paid the delinquent amountg plus the meeting went so well that another meeting has been scheduled for February 10, 1970. Legal Counsel reported that he had had a discussion with Don Martinson, the Special Legal Counsel on the Ci ty-District water service area matter, and he has a1 so been appointed as a Special Legal Counsel for the Rincon Del Di ab1 o Water District. The Rincon District and the City of Escondido are having a problem regarding their Agreement on service areas and the matter has been turned over to the Attorneys. Legal Counsel advised the Board that he and Mr. Martinson are still thinking along the same lines and it is their opinion that it might be well for the Water District to implement its Ordinance and have a public hearing establishing a service area. After discussion, it was agreed that the Legal Counsel should go ahead and set up the proceedings for changing the Ordinance in accordance with his recommendation. San Diego County Director Kelly gave a brief report on the activities of the San Water Authority Diego County Water Authority and the State Water Project. Carlsbad Chamber Director Carmichael reported on the regular meeting of the Carlsbac of Commerce Chamber of Commerce. Legal Counsel : I La Costa Unit No. Subdivis South Legal Counsel reported that the easement document for La Costa 5 South Unit No. 5 Subdivision has now been prepared and executed by ion La Costa and is ready for formal acceptance by the District. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, it was moved that the District accept this easement for La Costa No. 5 and authorize the Secretary to sign the Consent to Recordation. Guy Ward Pipeline The easement document for the Guy Ward Pipeline has been checked Extension Project out by his representative, Mr. Means, and has been executed by upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, it was moved that the District accept this easement and that the Secretary be authorized to sign the Consent to Recordation o Olivenhain Legal Counsel reported that a request has been received from the Boundary Local Agencies Formation Commission concerning the annexations in the annexation included the conditions that the property to be annexed would be in I. D. No. 2 and that the annexation would not take place before January 1 , 1970, and all costs would be borned by La Costa . In order to include this property in I. D. No. 1 and I. D. No. 4, LAFCO are requesting a letter from this District asking that LAFCO amend their Resolution so that it will show condi tfonswise that the property to be annexed will include in I. D. No. 1 and I. D. No. 4. After discussion, upon motion of Director Palmer, seconded by Director Carmi chael , and unanimously carried , it was moved that the District's Legal Counsel be authorized to write a letter to LAFCO stating that the Board has taken action and requesting that they amend their Resolution to include this condition. A public hearing on their annexation has already been set by the Olivenhain Municipal Water District for February 13, 1970. Insurance Legal Counsel reported that he had written to the Irrigation Districts ' Program Associati on regarding insurance coverage for the District Board Members They do have an outside policy that is written through an agency in San Francisco and it has been requested that they send down this information. Assembly Bi 11 Correspondence wi th the Irrigation Districts Associ ation regarding No. 325 the disclosure of personal assets under AB 325 has indicated that it is going to apply to local Districts and whether or not the Bill might be amended At this time the only form avai 1 able has been put out by the League of California Cities and copies will be furnished to the Board. In the meantime, Legal Counsel will keep up on the matter and will have the Board sign these documents at the appropriate time. Superintendent I s Report: Construction The water mains for the La Costa South Unit No. 3 Subdivision are all Mrs. Ward, as the property is in her name. After discussion, I La Costa area. The original Resolution prepared by LAFCO approving the and received an answer that they have no group pol icy of this type. everyone is waiting for an Attorney General's opinion as to whether in and tested, the Superintendent reported, and grading operations Meeting January 21, 1970 -2- have been started at La Costa South Unit No. 5. Construction work is continuing on La Costa Avenue and the roadway is now at subgrade. The water 1 ines for La Costa Condominium No. 4 are in and have been tested. Guy Ward Pipe1 ine The meter has been instal led on the new 1 ine and the pressure Extension regulator has been cleaned on the Guy Ward Line and the project is now completed. I Operations The scheduled shutdown by the Authority took place between the 14th the entire District at that time, and delivery from the Authority was resumed yes- terday. Water delivery is running at 5 cfs, with the level at Squires Dam down to 494.4 feet. and 20th of January and the District uti 1 ized Squires Dam to serve Water Testing The Superintendent reported that the water sample which was sub- is considered high. Another sample from Squires Dam will be sent in for further analysis. General Manager's Report: El Camino Real The Manager reported that the preliminary plans for the El Camino Highway Project Real Highway Project have been submitted to the Superintendent for his comments and are now being completed for the Board's considerati It is planned to submit them to the Board for consideration and final approval at the next regular meeting. Two important meetings have been held from a time schedule standpoint, one with the San Diego Gas and Electric Company and the other with the County Engineer's Office, and it now appears that they are scheduled to go out for bid on the project in June, 1970. A summary report and total project schedule on the project will be presented by the Manager for the next regular meeting. Schedule- wise, on the basis of approval of plans for the next meeting, the District will call for bids on April 1, 1970 and award the contract at the next regular meeting of Apri 1 15, 1970. The Manager also reported that he had delivered the plans to the City of Carlsbad for the portions of work that they are involved in. President Maerkle asked that the Board consider an advance on the estimated fee of $10,000.00 which the Manager would have due on acceptance and approval of the plans and the amount of $7,000.00 was suggested. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, it was moved that the District authorize the advance of $7,000.00 on the premise that the plans will be approved at the next regular meeting. Metering Program A compilation of statistics for the first half of January shows an apparent over-all water 'loss of 21.4 acre feet, or 1lYL9 which is high, the Manager reported. A check on all of the master meters will be continuin in an effort to detect any inaccuracies. Inquiries have been made regarding running a test hole at the Dam and two potential we71 drillers have been lined up. The Manager has also been trying to get in touch with a water dowser to check the area of the DAm. La Costa Village The Manager reported that the District is continuing our dis- Subdivision cussions with the people from the La Costa Village Subdivision mitted for testing on pesticides showed a report of .05 ppm which 1 and another meeting has been scheduled for tomorrow morning. The preliminary plans for La Costa South Unit No. 7 have been filed covering 16 lots The Manager explained that this is part of the area where the District will be swapping the land with Olivenhain and the staff will be checking out the lines on these plans. I The District has also been advised by Rick Engineering that they will be submitting the plans for the water main in La Costa Avenue right away. La Costa South The Manager informed the Board that work on the water faci 1 i ties Unit No. 1 for this Unit have been delayed by the Developer in order to Subdivision coordinate their construction with the pipeline extension in El Subdivision Agreement covering the construction of the water facilities had an ex- piration date of October, 1969 and, therefore, the Developer has been working out- side the scope of an agreement, but the Performance Bond is still in force. As soon as the plans have been submitted by La Costa, the Manager will meet with their Camino Real and a tie-in of the La Costa main at that point. The Meeting January 21, 1970 -3- Subdivision Coordinator and come to some agreement on amendments to the original Agreement. At this time, the Developer anticipates that the job can be completed - by March. Local Agency Formation The Local Agency Formation Commission has announced the Commission - Special first meeting of the Special Districts Committee to be Committee I held at 9:OO A.R. on January 23, 1970. Director Kelly will plan to attend as the District's representative. Squires Dam The Manager reported that the final plans for the construction of Residence a permanent residence at Squires Gam have been completed and the District can proceed with advertising these for bids, subject to review and approval of the plans by the Board. The final design estimate for the total house package, excl udi ng the site development, wi 11 run in the order of $25,261.00. The Manager outlined three formulas for obtaining bids on the project as follows: (1) construction of the complete house at a total cost of $25,261 .OO; (2) for construction of just the Garage and second level only, finish one bath and one bedroom, and rough in the other two bathrooms , a total of $12,600.00; and (3) construct.ion of the garage and all three bedrooms and two full baths on top of the garage, a total of $17,000.00. After discussion, the Fanager suggested that he work out arrangements for the legal advertising for bids and look into the means of financing some portion of the project. The Board agreed that the Nanager should proceed on this basis. Other Items : Guy Ward Pipeline Construction of the Guy Ward Pipeline Extension has been com- Extension Project pleted, the Nanager reported, but the project also ran over the release of the Performance Bond on the project unti 1 a1 1 costs for the plan checking, inspection fees and legal fees have been taken care of $ and the proper documents executed for the transfer of these facilities to the District. As soon as these matters are taken care of , the District will be closing out the total job. Santa Fe Reservoir The Manager advised the Board of the proposed development of Proposed Development the County's largest Mobile Home Park in the area surrounding District. A review of the preliminary plans indicates there are some problems to be worked out on the District's road and overflow drain and the Manaser will work with the Developer on these matters. Cali fornia Speci a1 The District has just received a copy of the minutes of the Districts Association first organizational meeting of the California Special Districts Association, the Manager reported, and under their fee proposal the District's fee would be $150.00. The District will wait and see how .this organization progresses before making a final decision on joining the group. Water Rate Water statistics for the first half of the fiscal year were reviewed Study by the Manager and he pointed out that the Distri ct is selling approx- imately 10% 1 ess water this year to the City of Carl sbad. The District did receive notification that they will be buying water from us continously for the next fiscal year and they do not intend to utilize their we1 1 fields. After further discussion, the Manager advised the Board that it was his feeling that the District should make no adjustment on this rate at this time. As soon as additional infor- mation is available, the staff will try to make an evaluation on the entire revenue program so that a determination on a rate increase can be made as soon as possible before the budgeting for the new fiscal year. Pal omar Airport Attention was called to the pub1 i c hearing scheduled for tomorrow Expansion Hearing evening on the expansion of the Palomar Airport. The District will consider the adoption of a resolution opposing this pro- ject after the hearing. Correspondence: (1) Summation of presentation at the Legislature Session submitted by the (2) Report on financial news from the firm of Stone and Youngberg. the time of final completion. The District will not permit II the District's Santa Fe Reservoir in the San Marcos Water 1 Irrigation Districts Association of California. Meeting January 21, 1970 - 4- Finances : Approval of The following purchase order was presented by the Flanager for Purchase Orders approval by the Board: Purchase Order No. 1298, issued to the scaffoling, at a total price of $214.41. The Manager explained that this equip- ment will be utilized in the repair work at Santa Fe Reservoir. After discussion, upon motion of Director Mac Leod, seconded by Director Palmer, and unanimously carried, the Board approved this purchase order as submitted. Ratification Upon motion of Director PalKer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Checks No. 4254 thru No. 8, 1970, thru January 21 , 1970, inclusive. There being no further business to come before the Board at this time, the meeting was declared adjourned at 4:50 P.b!. Superior Scaffoling Company, for steel pipe and three stage I 4299, in the amount of $17,870.32, covering the period from January i ATTEST : kcretary of th6 6oard of Directors I I Meeting January 21 , 1970 -5-