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HomeMy WebLinkAbout1970-02-18; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON FEBRUARY 18, 1970, AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:OZ P.M. by President Maerkle with Directors Kel ly, Carmichael and Mac Leod answering roll call v Director Palmer was present after 2:05 P.M. Also present were General Manager Kubota, Legal Counsel Swirsky, Superintendent Henley and Office Secretary. I Approval of The Manager requested that the minutes on his report concerning the Mi nu tes El Camino Real Highway Project be changed to clarify the report as fol 1 ows : "The Manager reported that the first take off on the construction costs for the project total $180,400.00, and it now appears that the job may exceed the original approved estimate of $200,000.00. After discussion, upon motion of Director Carmichael, seconded by Director Kelly, and unanimously carried, the minutes of the regular meeting of February 4, 1970, were approved with this correction. Committee Reports: I La Costa Village Mr. Howard Nopper and Mr. Ray Eulthuis were present represent- (A.J. Ha11 Go.) ing the A. 3. Hall Company for further discussions on the water system for their Subdivision, La Costa Village. Legal Counsel reported that Mr. Hal 1 had sent up the documents on their declaration and the deed used for the project and that he had made an evaluation of this material to establisl the type of condominium they propose to develop. In reviewing the documents he founc the following information; (1) the property is actually owned by the La Costa Vil- lage Corporation under deed recorded July 14, 1969; and (2) a buyer would receive a deed to a condominium consisting of a unit of dwelling space, adjacent patio, balcony, adjacent fence and a carport, plus an undivided interest in the common area. Under this arrangement there will be separate taxes and separate assessments on individual living units. He pointed out that the first problem in the restrictio is that there is a possibility, under certain terms and conditions, of there being a partition and an individual might acquire an individual unit without the condomi- nium concept. The Manager reported that he had 1 ooked into the matter and had obtained the follow- ing information on how this type of project is being handled by other agencies in the area. As reported by Mr. Hall, the City of San Da'ego has this type of condo- minium with master meters only. Condominium units in the San Marcos County Water District operate basically with a wholesale meter owned by Lake San Marcos Developer he explained, while the City of Oceanside has both types of operation, particularly in the Oceana Development. In comparing the condominium units recently completed in the Greenview Subdivision (M. O'Hara), the Manager noted that the only diffe- rence is that the buyer was given fee ownership to a particular lot, while the La Costa Village units are to be sold as "air-space units". After reviewing the objections which Mr. Hall had presented at the last meeting to the requirement of individual meters, the Manager questioned the fact that the cost would be double on the basis of public water system as their estimates indicate. He pointed out that the District would not be adverse to all owing mu1 tiple ser- vices off of a common line and illustrated how certain areas could be metered in this manner from a public water system without a substantial increase in costs over the private system proposed by the Developer. Mr. Bul thuis reviewed their --- Engineer's estimated showing a cost of $35, 605.00 for a public water system, as ,.~~ opposed to$20,321.00 for the private water system they have designed. After fur- ther discussion, it was the general feeling that the Developer's Engineer should work out a public water system with the District's Engineer, based upon the multi- services concept suggested by the Manager-Engineer, and come up with some esti - mated costs for consideration by the Board at the next regular meeting. In the meantime, the Developers will go ahead with the recordation of the tentative map so that they can complete their grading operation and comply with the Planning Commission's requirements on the fire hydrants, as authorized by the District at the last meeting. Mr. Nopper and Mr. Bulthuis left the meeting at this time - 3:30 P.M. I City of Carlsbad The Manager reported that the District is continuing its dis- Water Service cussions with the City's Design Engineer and the check prints ed the Board that a luncheon has been arranged with the District's Manager and Spe- cial Legal Counsel Martinson on the matter of supplementing the District's Ordinance to designate a service area. It is planned to have a written report on the matter prepared by the Manager for submission to the Board, and on the basis of that staff report, the Board would take action and call for a public hearing. After discussion it was agreed to proceed on this basis , and Legal Counsel wi 7 7 report further at the next meeting. San Diego County Director Kelly reported on the regular monthly meeting of the Water Authority Board of Directors of the San Diego County Water Authority and discussed the progress on the construction projects. It was reported by the Manager that plans are now being completed for the tour of the Authority's construction facilities by community civic and business leaders from this area which is scheduled for Wednesday, February 25, 1970. Carlsbad Chamber Director Carmichael reported on'his attendance at the regular of Commerce meeting of the Chamber of Commerce which was a joint meeting for the project have now been returned. Legal Counsel inform- I with the Rotary Cl ub of Carlsbad. Legal Counsel : Financial Disclosure Legal Counsel passed out copies of recent publicity concern- Bill - AB 325 ing the ruling by attorney General Lynch on the validity of it would be a good idea for the Board to adopt a resolution supporting AB 31 as it still fits the District's purposes. After discussion, Legal Counsel presented a Resolution resolution entitled I' A RESOLUTION OF THE BOARD OF DIRECTORS No. 245 OF CARLSBAD MUNICIPAL NATER DISTRICT URGING SUPPORT OF PRE- PRINT ASSEMBLY BILL NO. 31". After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, the said Resolution numbered "245" was adopted by the following vote: AYES: DIRECTORS: Carmichael, Kelly, Palmer, Maerkle and Mac Leod NOES : DIRECTORS: None ABSENT: DIRECTORS : None the disclosure law and informed the Board that he still feels I Resolution Legal Counsel presented a resolution entitled "A RESOLUTION OF THE No. 246 BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL NATER DISTRICT OPPOSING THE ESTABLISHMENT OF PALOMAR AIRPORT AS A MAJOR AIRPORT FOR COMMERCIAL JET FACILITIES". After discussion, upon notion of Director Kelly, seconded by Director Palmer, the said Resolution numbered "246" was adopted by the following vote: AYES DIRECTORS: Carmichael, Kelly, Mac Leod, Maerkle NOES : DIRECTORS: None ABSENT: DIRECTORS: None and Palmer Resol uti on Legal Counsel presented a resolution entitled "A RESOLUTION OF THE No. 247 BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT URGING SUPPORT OF PROPOSITION 7 AT THE JUNE 7TH CALIFORNIA ELECTION. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, the said resolution numbered "247" was adopted by the following vote: I AYES : DIRECTORS: Carmichael , Kelly, Mac Leod, Maerkle, NOES: DIRECTORS: None ABSENT: DIRECTORS: None and Palmer Meeting February 18, 1970 -2- I Financing Legal Counsel presented a letter of intent from Security Pacific Programs National Bank, dated February 18, 1970, listing the terms and con- ditions under which they would agree to lend the sum of $100,000.00 to the District prior to May 1, 1970. Said note would provide for annual payments of $20,000.00, payable on the anniversary date for a term of 5 years, bearing in- terest at the rate of 7% per annum payable quarterly. Among the conditions are; (1 ) the proceeds are to be used for El Camino Real Highway Project only, and (2) that the District must furnish a written opinion validating the proceedings. Discussion on this matter was deferred until the discussion on the schedule of the project later in the meeting. Boundary Legal Counsel reported that the hearing on the annexation of the Matters District's property by Olivenhain was held on February 13, 1970, and that he and the Manager were in attendance. There were no objections and the matter has now gone to the Local Agency Formation Commission. As soon as it comes back, the District will have a resolution to annex the Olivenhain property and set a public hearing. Superintendent's Report: Construction: The Superintendent reported that work is continuing on the La Costa South Subdivision and the Contractor is now working in the Olivenhain area of the development. The District crew are now in the process of installing the 3" water meter for Condominium No. 4. Operations: It was reported that the water level at Squires Dam is at 502.8 feet and the District is taking water delivery at 6 cfs. Manager's Report: El Camino Real Copies of a report on the El Camino Real Highway Project were Highway Project placed at each Director's station for their review prior to the meeting. The Manager explained that this report is a summation on the information giving orally and sets forth a detailed project schedule and the progress of the other phases of the program. Project schedule calls for award of contract on April 15, 1990, with completion on October 12, 1970, based on 180 calen- dar day contract, with estimated total project cost set at $225,000.00. Reimburse- ments from the County of San Diego have been figured at $62,000.00, the Manager re- ported. After discussion, it was the Manager's recommendation that, at this time, Board take no action on the proposal for financing the project from Security Pacific National Bank and withhold a decision until the actual low bid for construction is established. The Board agreed to proceed in accordance with the Manager's recom- mendation. Metering The Manager reported that the mid-month readings on the District's Program meters were made on the 16th of February and the figures have just been compiled showing an apparent loss in the range of 12%. Arrangements have been made to have been made to have the well-drilling outfit come in tomorrow to check out the job. The District will have to pioneer a road and drag the rig in and out so that there wi I1 be some equipment rental expense involved on the part of the District. I I La Costa Subdivisions: "The Manager reported that the La Costa people have asked for formal approval of their pipeline extension in La Costa Avenue and they also have requested permission to eliminate the pipeline which was to go across the golf course under their approv- ed plans for La Costa South Unit No. 1. They now propose to continue from the east boundary of their Subdivision and install a 12'' line right down the road to tie into a cross-tie that is on our plans for our project. It was the Manager's recommenda- tion that this line be approved, subject to the fact that there would have to be an amendment to the Agreement between our District and the Subdivider for the substitu- tion of this line for the line that goes across the golf course. He pointed out thai an engineering study, at La Costa 's expense, has to be made to make sure that the District will get a similar hydraulic system to service these lower areas. After discussion, upon motion of Director Mac Leod, seconded by Director Kelly , and unan- imously carried, it was moved that the District approve these plans and authorize the President and Manager to sign off on the plans under the conditions that the Manager has described. Meeting February 18, 1970 -3- The Manager informed the Board that La Costa also has plans to put in a new sub- division in this area and this pipeline easement is located across the subdivi- sion area. They have requested a letter of intention as to the District's willing- ness to Quitclaim the easement back to them when we eliminate the pipeline. After discussion, upon motion of Director Carmichael, seconded by Director Kelly, and un- animously carried, it was moved that the District declare its intention to Quitclaim this pipeline easement back to La Costa at some future time. Sabrina The Manager reported that the District has received information re- Terrace garding a new subdivision in the La Costa area to be known as Sabrina Subdivision Terrace involving the resubdivision of Lots 200 to 205 in La Costa No. 2. South Unit No. 2. Squires Dam The Manager reported that we are still in the tal king stage on the Residence funding of this project and asked that this matter be held in abey- I ance. Santa Fe The Manager submitted a written report on advanced and extensive Reservoir corrosition conditions which were encountered during remedial repair Repairs work at the Santa Fe Reservoir. He informed the Board the tank was "prestressing" contractor this past week and that in the opinion of these parties it is quite evident that the reservoir is in need of immediate attention to retain a safe and durable structure. He requested authorization to prepare a project re- port evaluating the scope of the problem and a specific recommendation on the ex- tent of the repairs and methods of financing the project. After discussion, upon motion of Director Kelly, seconded by Director Mac Leod, and unanimously carried, it was moved that the Manager be authorized to obtain a report on tha's matter. California Special Announcements have been received from the California Districts Association Special Districts Association regarding a meeting of that inspected by a concrete reservoir engineering specialist and a organization to be held in San Francisco on February 25, 1970. I Correspondence; (1) Notification from-the California Reclamation Association regarding membership dues in the amount of $50.00 for the current year. No actisn was-taken on - this request as the District has not participated in this organization in the past. (2) Communication from the Eel River Water Council asking for the sum of $500.00 for an associate membership. No action was taken on this request. (3) Announcement from the Irrigation Districts Association regarding contributions for the activities of the Enviornment Coordination Group. No action was taken on this matter. Announcements: Announcement has been made on the District's election for Divisions 1, 2 and 5 at the June Primary Election, and information on the election procedures is available at the Registrar of Voters Office. Approval of Upon motion of Director Palmer, seconded by Director Mac Leod, Purchase Orders and unanimously carried, the Board approved Purchase Order No. for the body work and painting of the Jeep. Upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, the Board approved the annual maintenance contract with IBM Corporation, for a fee of $42 .OO per year, covering the new Selectric typewriter, effective October 15, 1970, at the close of the warranty period. I 1302, to the Dawson Body and Paint Shop, in the amount of $100.00 Meeting February 18, 1970 -4- Notice has been received that the District will be purchasing its gasoline supply from the Standard Oil Company under the County of San Diego's Purchase Contract at the cost of .2077 per gallon. Special Accounts Payable: Upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, the Board approved payment to Paul S. Swirs ky in the amount of $223.50, covering extra legal services for the month of November, 1969. Upon motion of Director Carmichael, seconded by Director Kelly, and unanimously carried, the Board approved payment of Paul S. Swirsky, in the amount of $292.50, covering extra legal services for the month of December, '1969. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Check No. 4322 thru Check 5, 1970 thru February 18, 1970. Upon proper motion, the meeting was declared adjourned at 5:20 P.M. I No. 4366, in the amount of $11,555.11, covering the period February ATTEST : ./ I "7.9 ( & LA, /, /.L/j ''SJ-7y3* Secretary of the Board of Directors I \ Meeting February 18, 1970 -5-