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HomeMy WebLinkAbout1970-04-01; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON APRIL 1. 1970, AT 2:00 P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:00 P,M., by President Maerkle with Directors Carmichael, Kelly, Mac Leod and Palmer answering roll call. Also present were General Manager Kubota, Legal Counsel Swirsky, Superintendent Henley, Office Secretary and prospective bidders on the El Camino Real Highway Project. Approval of After discussion, upon motion of Director Palmer, seconded by Di- Mi nutes rector Mac Leod, and unanimously carried, the minutes of the ad- 1970, were approved as mailed out by the Secretary. Bid Opening This being the time and place advertised for bids to be opened El Camino Real for the "WATER MAIN EXTENSIONS AND RELOCATING FOR EL CAMINO REAL Highway Project HIGHWAY PROJECT" the bids were opened by the Secretary, Director I journed meeting of March 11 , 1970, and regular meeting of March 18, Carmichael, and read by the Manager-Engineer as follows: SCHEDULES BARRON & ECKHARDT DON HUBBARD CONTRACTING Schedule "A" $ 89,180.50 $ 51,618.00 Schedule IIB" 9,900.00 10,355,OO Schedule "C" 5,160.00 5,800.00 Schedule I'D" 16,760.00 18,500.00 Schedule "E" 10,480.00 5,800.00 Schedule "F" 26,177.00 15,755.00 I Schedule "G" Schedule "H" 34,354.00 38,500.00 23,100.00 12,350.00 Schedule "I" 30,600.00 29,228.00 Total Schedule "A" $ 245,711.50 $ 185,906.00 Thru Schedule "I" The bids were turned to the Manager-Engineer's Assistants for checking of calculations and other documents. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, it was moved that the Manager-Engineer and Legal Counsel go over the bids and an award of the contract will be made at the next regular meeting. Committee Reports: City of Carlsbad The Manager presented for the Board's review copies of a report Water Service entitled "REPORT ON PROPOSED SERVICE AREAS (ORDINANCE NO. 26)", plat map showing the proposed service areas for the two agencies in accordance with the Board's discussions to date. After discussion, copies of the report were turned back in to the Manager so that the map can be colored for more clarity. Further discussion on the matter will be held at the next meeting. San Diego County No report. Water Authority Carlsbad Chamber Director Carmichael reported on the regular meeting of the of Commerce Carlsbad Chamber of Commerce. Mr. Ray Woodside, Consulting Engineer, arrived at this time, 2:50 P.M. dated March 30, 1970, which sets forth recommendations and a I I Santa Fe The Manager reported that after the adjourned meeting a conference Reservoir was held with the Contractor and Legal Counsel to work out arrange- At that time, Legal Counsel presented a proposed agreement providing for the con- sul tant services, and the proposed construction schedule submitted by the Contrac- tor was discussed. Also discussed was the procedure to be used to prepare the necessary purchase orders for the purchase of materials and labor and technical skills to perform the work. It is also planned to have two of the District's employ ees assist in the project. Mr. Woodside, Consulting Engineer, presented the plans and specifications for the project and reviewed the scope of work and the scheduling of work with the Board. After discussion, upon motion of Director Carmichael , seconded by Director Kelly, and unanimously carried, it was moved that the District approve the plans and spec- ifications for the Santa Fe Reservoir Project as presented by the Consulting Enginee, ments whereby the District could proceed with this work immediately. Legal Counsel reported that he had checked the Code requirements to see if there was any way to negotiate a contract that was over the $10,000.00 limit in case of emer- gency, and there is none. In view of this, arrangements have been worked out for BBR Prestressed Tanks, Inc. and the President of the firm, Mr. Max Dykmans, to act as a Consultant on the project and provide a1 1 of the source of labor, supplies and materials, for which he will receive a fee of $6,000.00. There will be two separate contractors for the winding and gunnite and all equipment will be rented by purchase order. Materials and supplies will be purchased by the District by purchase order. He explained that the District is not going to have a contract with anyone in excess of the $10,000.00 limit and will not be in any conflict with the law. Copies of the proposed contract setting forth Mr. Dykmans' responsibilities as a Consultant were submitted to Board Members for approval and discussion. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, it was moved that the District approve this Agreement, as presented by the Legal Counsel for the Consultant's fee and responsibilities, and authorize the President and Secretary to execute same on behalf of the District. I After discussion as to the procedure to be employed in the issuance of purchase or- ders for the project, upon motion of Director Kelly, seconded by Director Palmer, and unanimously carried, it was moved that the Manager be authorized to issue pur- chase orders for this project for a total amount not to exceed $51,000.00, with the maximum amount of any order not to exceed $15,000.00 for materials, and not to ex- ceed $9,900.00 for labor, with all purchase orders to be subject to the ratifica- tion of the Board of Directors. The Manager informed the Board that for the purposes of financing the project a budget allocation of $60,000.00 will be required and this will be included with the funds to be obtained for the El Camino Real Highway Project financing. It was also reported by the Manager that arrangements have been made with the San Marcos County Water District to provide water for a total of 9 of the District's customers back to Point I'D" and under a special valving arrangement the District will also receive some water from the Authority bypassing Santa Fe Reservoir directly to Squires Dam. It is estimated that the cost of revamping the piping at Santa Fe with a pressure re1 ief system will be approximately $1200.00. The Manager presented for approval, Purchase Order No. 1339, to Industries Supply Company, in the amount of $820.73, for hardware and fittings for this work. After discussion, upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carried, the Board approved the issuance of this purchase order. Mr. Woodside left the meeting at this time, 4:OO P.M. I Legal Counsel : AB No. 325 Legal Counsel reported that a notice has been received from Financial Disclosure the Irrigation Districts Association that AB No. 325 has beer Bill completely declared void. They are now working on plans to set up some type of Legislative Commission that would have conflict of interest as their concern. Resolution Legal Counsel informed the Board that under the Water Code it is No. 248 required that the Board of Directors of a municipal water district immediately request the Board of Supervisors of the County to make an appointment shall by resolution order that an election shall not be held and shall Meeting April 1, 1970 -2- if only one person has been nominated for each office of director to be f il led at the election. I Resolution Legal Counsel then presented a resolution entitled "A RESOLUTION OF No. 248 THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT ORDERING THAT NO GENERAL DISTRICT ELECTION SHALL BE HELD ON JUNE 2, 1970, AND REQUESTING THAT THE BOARD OF SUPERVISORS OF SAN DIEGO COUNTY APPOINT NOMINATED PERSONS TO THE OFFICE AS DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT". After discussion, upon motion of Director Mac Leod, seconded by Director Carmichael, the said Resolution numbered "248" was adopted by the following vote: AYES : DIRECTORS : Carmi chael , Kel 1 y , Pal mer , Mac Leod and Maerkle NOES : DIRECTORS : None ABSENT : DIRECTORS : None Legal Counsel called the following items to the attention of the Board: La Costa Village is asking for copies of the minutes and any Ordinances that are applicable to the situation and the District is making arrangements to supply this material to them. Our commitment at the Security Bank for the financing of the El Camino Real Relocation Project expires on May 1, 1970 and a decision must be reached on this matter at the next meeting. Superintendent's Report: Construction: The Superintendent reported that Cameron Brothers have completed some grading in Unit No. 6 which is in the Olivenhain District. La Costa Village are also grading their lots and getting ready to do the staking on the project. Operations: The fie1 d crew is continuing with their regular maintenance work now at 15 cfs and the elevation at Squires Dam is at 496.3 and gaining about .7 of a foot per day. General Manager's Report: Metering The Manager reported that the meters were read yesterday but the sta- Program tistics for the calendar month of March have not been developed yet. his meters. A complete review has been made of his accounts and it has been de- termined that it is in order that all of his meters which have not been refurbished and retested should be removed from the system and refurbished and retested. The Manager pointed out that he and Dan Wiegand of the Bressi Ranch, are the only ones who have not turned in their meters under the District's metering program. The District would prefer to have him release the meters to us but he has indicated be- fore that he did not wish to go along with this. The Manager-Engineer's office is also proceeding with the planning on the new meter- ing system at Madonna Hills to measure the water leaving Squires Dam. La Costa The Manager reported that all of the proceedings on the tentative Subdivisions map of La Costa South Unit No. 7 have been completed and the Dis- the 12" line at La Costa Avenue and are now in the process of doing I the Superintendent reported. Water delivery from the Authority is The District has been in communication with Mr. Edwin Frazee regarding trict has now approved the improvement plans for the project. I Squ i res Dam The Manager informed the Board that with the completion of the Residence drawings and specifications for the residence at Squires Dam, at this point it would be appropriate to come to some understanding as to whether or not we should proceed with the bidding for this facility. After discussion, it was decided that the Board will consider this matter at the next meet- ing and make an evaluation at that time. H. B. Development The Manager reported that the District has received notificatior Company from the Local Agency Formation Commission that there will be of this territory to the City of Carlsbad. A statement presenting the District's views regarding the proposed annexation has been prepared and Legal Counsel suggestec the execution of an Agreement similar to the one provided for the Rancho Carlsbad a public hearing on April 7, 1970, for the proposed annexation Meeting Apri 1 1, 1970 -3- .. Mobile Home Project on the matter of water service to the area by the CMWD might help resolve the matter. After discussion, upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, it was moved that Legal Counsel be authorized to draw up an Agreement to be signed between the City of Carlsbad and the District for water service to the H. B. Development Project. Legal Counsel Swirsky and the Manager wi 11 also plan to attend the hearing and present this material. Rancho San It was reported by the Manager that the Board of Supervisors did Marcos Mobi 1 e approve the rezoning and special use permit for the 900 mobile Home Park home park to be located in the area of the Santa Fe Reservoir. The District has received a title policy on our reservoir site but it has been found that the District does not have clear title to the Chlorination Station site. The Manager will check this matter out and report back to the Board. La Costa The Manager reported that there have been several developments at Vi 11 age a staff level on this project. An inquiry has been received from Subdivision Ki tzman Pl umbi ng and Heating regarding the operating pressures in the project and the District is advising them that the entire subdi- vision will be served by a complete pub1 ic water system to be constructed by the De- veloper and that every individual family dwelling unit will be served by a separate domestic meter. The same letter is being sent to the Building Dept. at the County so that they wi 11 be aware of the District Is requirements . The District has also received a request from La Costa Village Company for the signatures of the Presi- dent and Secretary on the title map of this subdivision. Legal Counsel advised the Board that the District does have a recorded interest in the easement and that the signing of this map does not jeopardize the District's position on the water system. 1970-71 The Manager reported that the staff will be starting work on the budget Budget for the new fiscal year as soon as expenditure figures are available for budget around the first of June so that the District can adopt a water rate adjust- ment effective the first of July, and also get notification to the City of Carlsbad for their budget. Other I tems: the Third Quarter. He urged that the District try to adopt a preliminary I I The Manager reported on the following items: Water Statement The Board reviewed the Water Statement Status listing as of Status March 30,1970, 1 isting a total amount due of $664.06. The ing penalty balance on the Lanikai Lane Mobile Home Park account. Palomar The Manager reported that copies of the Airport Report have been dis- Airport tributed and the Chamber of Commerce has requested information from Expansion the District as to the effects of such expansion on the District's facilities. The Manager will work with the Chamber representative, Mr. Jim Anderson, on this matter. A large scale map showing the proposed expansion of Palomar Airport was displayed by Director Kelly and discussed by the Board. Special Advisory The Manager reported that the material from the Special Advi- Committee -- LAFCO sory Committee for the Local Agency Formation Commission con- Members. Another meeting of the group has been scheduled for 9:00 A.M., Friday, April 3, 1970, and Director Kelly will attend as the District's representative. The Manager reported that he has had one contact with the student from San Diego State who is doing his thesis on the Carlsbad water system and that he seems like a very alert and interested person. The Manager reported that a meeting was also held with the Architect from the Carlsbad High School and the Manager went over in great detail some of the sites that might be available. The District will continue to work with school officials on this matter. Bid Opening The Manager announced that after the checking of the expensions El Camino Real on the bid forms for the project an error of $2,000.00 in the Manager will check with Mr. Jack Robinson regarding the outstand- tai ning their recommendations has been distributed to Board Meeting April 1, 1970 -4- Highway Project addition on the Don Hubbard Contracting Company bid was found. This brings the corrected total of the bid to $187,906.00. Correspondence: (1) Announcement from Publ ic Works Association regarding Publ ics Works Week to I be held May 10 thru May 17, 1970. Arrangements have been completed for the I. D. A. Convention at Lake Tahoe, the Manager reported. Due to a change of Plans, the Manager will be unable to attend the Waterworks Convention at Yosemi te on April 16 and 17, 1970, and he requested that Superintendent John Henley he allowed to attend in his place. After discus- sion, upon motion of Director Kelly, seconded by Director Palmer, and unanimously carried, the Board authorized Superintendent Henley to attend this convention. Approval of The Manager reported that he had contacted Mr. Pierce of Pierce Purchase Orders Plumbing and Heating regarding the purchase of the compressor and he advises that he cannot consider anything beyond December of 1970. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, the Board approved purchase Order No. 1335, to Pierce Plumbing and Heating for the compressor and tools, at a total selling price of $3,000.00, with cash payment of $1500.00, and $1500.00 cash payment by December of 1970. I Special Accounts Upon motion of Director Palmer, seconded by Director Carmichael , Payable and unanimously carried, the Board approved payment to Otto Scheunemann in the amount of $500.00 for the preparation of plans and specifications for the Squires Dam residence. Upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried , the Board approved payment to Paul S. Swirsky, in the amount of $64.50, for extra legal services for the month of January, 1970. Upon motion of Director Carmichael , seconded by Director Mac Leod, and unanimously carried, the Board approved payment to Jack Y. Kubota, in the amount of $1,520.00, for services provided during the month of March, 1970. Upon motion of Director Kelly , seconded by Director Mac Leod, and unanimously carried, the Board approved payment to Jack Y. Kubota, for services of Ray Woodside, Consulting Engineer, in the amount of $861.62, for the period thru March 31, 1970. Upon motion of Director Mac Leod, seconded by Director Palmer, and unanimously carried the Board approved payment to Jack Y. Kubota, in the amount of $987.28, for general liaison services on the El Camino Real Highway Project. Upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously car- ried, the Board ratified Checks No. 4436 thru No. 4465, in the amount of $4,085.11, the period March 19, 1970 thru April 1, 1970. The meeting was declared adjourned at 5:20 P.M. 1 ATTEST: ,'i' , '.',: (&A p 'i /,./., &) "*"/&*-, 1 Secretary of the Board of Directors Meeting April 1, 1970 -5- ..