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HomeMy WebLinkAbout1970-04-15; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON APRIL 15, 1970, AT 2:OO P.M. AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:02 P.M. by Vice-president Palmer with Directors Carmichael , Kelly and Mac Leod answering roll call. President Maerkle was present after 2:05 P.M. Also present were General Manager Kubota and Office Secretary. Approval of Upon motion of Director Carmi chael , seconded by Director Mac Leod, Minutes and unanimously carried, the minutes of the regular meeting of I April 1 , 1970, were approved as written. President Maerkle arrived at this time and took over the meeting at this point. Committee Reports: City of The Manager submitted again for the Board's review the copies of his Carl s bad report on the proposed service areas which had been returned to his office for additional col or-coding on the map. Copies of the report have also been furnished to the District's Legal Counsel for distribution to the Attorneys ' Committee. A call has also been received from Mr. Stu Wilson, City Attorney requesting in behalf of the City of Carlsbad the convening of a full joint Committee meeting of our two agencies for the purpose of renewing our di- rect discussions as to resolving our service area problems. The City has call ed for the meeting time of Friday, April 24, 1970, at 1O:OO A.M. at the City Hall and District Committee Members have been asked to advise the District office if there are any confl i cts for attendance at this meeting. It is anticipated that the City will present some type of proposal on the matter and Legal Counsel Swirsky will ask for the subject material before the planned adjourned meeting of a week from today so that it can be discussed at that time. The Manager informed the Board that in view of this meeting with the City, that Legal Counsel had recommended the Board go ahead today and accept the report as a specific item of business and then hold the matter in abeyance until after the Committee has met with the City. After discussion, upon motion of Director Palmel seconded by Director Kelly, and unanimously carried, it was moved that the Board accept the proposed report and map of service areas , as submi tte by the Manager, as the District's method of solving the dispute on the service area boundaries . Chamber of Director Carmichael reported on his attendance at the regular meet- Commerce i ng of the Carlsbad Chamber of Commerce. He call ed the Board's attention to the program which was presented by the Manager of the Burroughs Corporation on their operation and future plans for expansion. In his report he related their experience with recent deliveries of dirty water into their plant and their concern with the type of water quality in their plant opera tion. Manager Kubota explained to the Board the present routing of water into that area of the system from the Authority and the recent weather conditions which are responsible for the high turbidity of the water. Ways of revalving the District's system to supply water to this facility from the District's "E" Reservoir were discussed and the Manager was directed to work with the Burroughs Corporation through the City of Carlsbad to try to a1 1 ieviate this condition. Manager ' s Report: Santa Fe The Manager reported that the District crew has commenced work on Reservoir the valving and piping work at the Santa Fe Reservoir so that it will be ready when the reservoir is taken out of service for the reconstruction work. 1 I In accordance with the District's contract with BBR Prestressed Tanks, Inc. (Max Dykmanns) the Manager presented for the Board's ratification, the foll ow- ing purchase orders for the Santa Fe Reservoir Project: (1) Purchase Order No. 1342 covering 1 abor and equipment rental from BBR Prestressed Tanks, Inc., in the amount of $6,768.00 After discussion, upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carried , the Board ratified Purchase Order No. 1342 to BBR Prestressed Tanks , Inc. (2) Purchase Order No. 1341, issued to CFI Steel Corporation, in the amount of $5,604.90, covering the wrapping steel for this project. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unani- mously carried, the Board ratified this purchase order. The Manager inform- ed the Board that a delivery date of May 12, 1970 was specified but there appears to be a problem because of the Teamsters strike. I The required certificates of insurance have also been furnished in accordance with the contract and a labor schedule for the project is now in the hands of the District's Consulting Engineer. Under the contract it is the District's responsi- bility to provide a disposal site for the wire and concrete coming off the tank and the Manager informed the Board that he is now attempting to arrange for a site for this operation. The District has also been in contact with Mr. James McKay, the Manager of the San Marcos County Water District, on an arrangement to tie into the San Marcos system during the time the reservoir is out of service. Plans are being worked out for the District to take a constant flow of water through this line and a metering devise wil3 be instal led. El Camino Real The Manager informed the Board that the Legal Counsel had Highway Project called for an adjourned meeting a week from today at which and make a final determi nation on the funds to -be borrowed. The bids on the pro- ject have been reviewed by his office, the Manager reported, and were found to be in order. An error in addition in the amount of $2,000.00 was discovered on the final low bid of Don Hubbard Contracting which would raise the bid total of $187,906.00. The Manager and Legal Counsel wi 11 have a complete resume and rec- ommendations on the borrowing of funds at the next meeting, and the contract will be officially awarded at that time. La Costa Subdivisions La Costa Valley The La Costa Engineers have filed with the District office a71 Unit No. 5 plans for the La Costa Valley Unit No. 5 Subdivision, the Mana- ger reported, and his office will be processing this material. A meeting has also been arranged with Mr. John Mamaux, their Project Coordinator, to discuss plans for water service to 400 acres of land within the District which La Costa has recently acquired to the east and north of their present development. La Costa Vi1 lage The Manager reported that a member of the legal staff of (A.J a Hall Company) the A. J. Hall Company has already been out to the District to review our minutes and Ordinances in connection with the La Costa Village Subdivision matter and it appears that they plan to ffle a suit against the District in this connection. The District has already alerted the Building Department as to the District's requirements for individual services if plans are submitted, and no applications for water service other than for grading purposes will be honored by the District until plans for their system have been submitted to the District for approval. time the District would award the contract for this project 1 I H. B. Development It was reported that the Agreement between the City and the Company CMWD authorized at the last meeting was prepared, executed and delivered to the City foll owing the meeting but the City failed to take necessary steps to hold a special Council meeting so the Agreement was not filed with LAFCO until after the hearing on the H. B. Development Co. an- nexation proceedings. The Manager and legal Counsel attended this hearing and a presentation was made regarding our action; however, unfortunately, the Commission did not have the signed Agreement on water servcice or the Agreement with the Leu- cadia County Water District on the sewer matter, and several other questions had not been answered by the City staff, so the matter was continued for another thirty days. Representatives of the H. B. Development Company have indicated that they have all of their engineering plans prepared on the water system, etc., but they do not want to re1 ease any of this until the annexation has been approved. The Manager informed the Board that both he and the Legal Counsel had the distinct feeling that LAFCO will not entertain any more annexations to the City without a firm agreement between the City and the District, and he stressed the importance of resolving this matter with the City as soon as possible so that the area can devel op. Meeting April 15, 1970 -2- .. Sandl in The Manager reported on a request to provide water service to the Service Cutsinger residence and approximately 26 acres of land which.have resenting Mrs. Sandlin has indicated that they wish to sever with the City of Carlsbad because of low pressure conditions and obtain water service through the new Guy Ward water main extension. There is also the possi bi 1 i ty that they may want to consider a 1 arger 1 ine a1 ong the roadway to the east of the Ward property to serve the additional acreage for development, so they are requesting an interim service for a period of time to permit the necessary planning. After discussion, the Board agreed to provide water service to this property under the general con- ditions as follows: (1) that the property owner shall enter into an agreement with the District guaranteeing the construction of a permanent pipeline facility; (2) that among the conditions of the agreement would be a suitable guarantee in the amount of $5,000 to cover the construction as shown on the plans, and (3) that under the agreement this interim service would be for a 12 month period to permit the necessary planning of alternative facilities. After discussion, upon motion of Director Carmichael , seconded by Director Palmer, and unanimously carried, it was moved that the Manager be authorized to proceed on this matter on that basis. Superintendent Henley arrived at this time, 3:36 P.M. Other Items: Calavera Pressure It was reported that on the afternoon of April 10, 1970, Reducing Station there was a malfunction of the District's Pressure Reducing Malfunction Station at Calavera followed by a mal function by a City of Carlsbad owned and operated pressure reducing valve, which ultimately resulted in some failures of private water systems in the Laguna Riviera Subdivision area. The Cla-valve was repaired immediately and was put back in service by 4:30 P.M., but other problems developed in the City system during the revalving for the repairs and there were low pressures in the area on Saturday morning. Both the City's liability carrier, INA, and the District's insurance car- rier have been apprised of this situation to alert them to the possibility of clain that may be filed but there is a clear understanding that there is no indication as to the responsibility or liability on the part of this District for any damages to Private property. Rancho Carl sbad The Manager reported that the plans for the water system for Mobile Home Park the proposed Rancho Carlsbad Mobi 1 e Home Park have been filed with the District and the staff will be discussing this projec with the City of Carlsbad. Special Districts The Manager reported that he and Director Kelly attended the Association meeting of the Special Districts Association at which time the group selected the five people to serve on the Comi ttee. The District will continue to observe the activities of this Committee and follow thei r 1 egi sl ative program closely . Edwl'n Frazee The Manager reported Mr. Edwin Frazee called just before the meet- Accounts ing regarding the District's request on the refurbishing and re- testing of his meters. He is considering turning over h-is meters to the District for operation and maintenance and will be contacting the District Manager next week with his final decision on the matter. Water Water statistics for the month of March were reported showing a Statistics total water production of 427.0 acre feet, with a net water loss recently been purchased by a Mrs. Sandl in. Mr. Robert Means, rep- I 'I of 34.5 acre feet or approximately 8%. I Another meeting of the City and District staff has been scheduled for this Friday, April 17, 1970, the Manager reported, and a suggested agenda has been submitted to the City Manager for this meeting. Superintendent's Report: Construction: The Superintendent reported that the Contractor is pretty well work on the drainage system. La Costa has asked for a final inspection by the District next week on their La Costa South Unit No. 1 Subdivision and they will be closing out this project in the near future. The water line in La Costa Avenue has finished with the road work in the La Costa area and have started Meeting April 75, 1970 -3 - now been under pressure for about a week, the Superintendent reported, and there have been no further leaks, so it should pass final inspection. Operations: The District crew has been doing some preliminary work at the Santa Fe Reservoir for the complete shutdown and will be running a quick test next week to see that the system functions properly. Water delivery from the Authority is now at 15 cfs, down from 17 cfs, with the level at Squires Dam at 501.4 feet. Correspondence and The fol lowing correspondence and announcements were review- Announcements ed by the Manager and ordered filed: I (1) Announcement from the Irrigation Districts Association regarding the demise of AB 325. (2) Copies of the State of Western Electric Uti 1 i ty Industries report for 1969 projected improvements were discussed by Board Members. (3) Literature on Proposition No. 7 to be voted on at the June 2, 1970 Primary Election. (4) Announcement of formation of the firm of James Gaiser & Co. (James M. Gaiser and Harold D. Hickey) (5) Announcement of formation ,of the firm of Engineering Consultants, Kramer, Lill and Mills. (6) Copies of By-Laws of the Special Districts Association and Legislative Bulletins. This material will be submitted to Board Members for their re- view. Finances : The Manager reported that by letter of April 13, 1970, the District sum of $1421.00 as the District's third share distribution from the American Pipe & Construction antitrust suit. Speci a1 Accounts Payable: Upon motion of Director Carmichael , seconded by Director Mac Leod, and unanimously carried, the Board approved payment to the Singer Company, Friden Division, in the amount of $59.85, for the lease service contract on the postage meter. Upon motion of Director Mac Leod, seconded by Director Kelly, and unanimously carried, the Board approved payment to Sonny's Automotive in the amount of $439.96, covering parts and labor for repairing the Jeep and the installation of a new clutch for Unit No. 11. Ratification of Upon motion of Director Palmer, seconded by Director Mac Leod, Checks and unanimously carried , the Board ratified checks No. 4466 of April 2, 1970 thru April 15, 1970. I DA Directors Maerkle and Mac Leod reported on their attendance at the Convention Spring Convention of the Irrigation Districts Association which was held at Lake Tahoe, Apri 1 8-1 0, 1970. Director Maerkle also report- ed on his attendance at the Symposium which was conducted for Directors on Tuesday, preceding the convention activities. Upon motion of Director Carmichael, seconded by Director Kelly, the meeting was adjourned at 5:02 P.M. until 2:00 P.M., on April 22, 1970. has received from the firm of Higgs, Jennings, Fletcher and Mack, the I thru No. 4513, in the amount of $20,637.62, covering the period I "& ")&? ", d,..: -sr,y&"c Secretary of the Board cf Directors Meeting April 15, 1970 -4- Fi I NOTICE OF ADJOURNMENT OF REGULAR MEETING OF BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT In accordance with Section 54955, Government Code of State of California, notice is hereby given that the regular meeting of the Board of Directors of Carlsbad Municipal Water District held on April 15, 1970, has been adjourned to 2:OO o'clock P.M., April 22, 1970, at the office of the Carlsbad Municipal Water District at 5780 El Camino Real, City of Carlsbad, California. I /S/ W. D. Carmi chael W. D. CARMICHAEL, SECRETARY OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT DATED: APRIL 16, 1970 I AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) ) ss. WILDA F. SIMPSON, being first duly sworn, deposes and says: That she is now and was at all times herein mentioned a citizen of the United States over the age of eighteen (18) years and competent to be a witness herein. That she is now and was at all times mentioned herein the duly appointed Executive Secretary of CARLSBAD MUNICIPAL WATER DISTRICT. That on April 16, 1970, she securely and conspicuously posted on the door of the Board Foom of the CARLSBAD MUNICIPAL WATER DISTRICT, located at 5780 El Camino Real, Carlsbad, California, the regular meeting place of the Board of Directors of the CARLSBAD MUNICIPAL WATER DISTRICT, a copy of the attached notice of adjournment of regular meeting of the Board of Directors of CARLSBAD MUNICIPAL WATER DISTFICT, said attached copy being in all respects the same as the notice posted and said copy made a part hereof. I Dated: April 16, 1970. n >!u-&J /.G"f/" WILDA F. SIMPSOP$ Subscribed and sworn to before me this 16th day of April, 1970. I PAUL S. SWIRSKY Notary Public in and for said County and State