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HomeMy WebLinkAbout1970-04-22; Municipal Water District; MinutesMINUTES OF AN ADJOURNED REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON APRIL 22, 1970, AT 2:00 P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:OO P.M. by President Maerkle with Directors Carmichael, Kelly, Palmer and Mac Leod answering roll call. Also present were Legal Counsel Swirsky, General Manager Kubota and Office Secretary. The President then announced that the adjournment to the adjourned regular meet- ing of April 15, 1970, to this date, as required by Section 54955, Government Codt State of California, had been duly posted and the affidavit of said posting was to be made a part of the records of the District. Committee Reports: City of Legal Counsel reported that plans are still on for the joint Water Carl s bad Service Committee meeting of the two agencies which was set up in bers Director Kelly, President Maerkle and the District's Manager and Legal Coun- sel will plan to attend this meeting at the City Hall on Friday, April 24, 1970 at 1O:OO A.M. Legal Counsel : AB NO. 325 Legal Counsel reported that the financial disc1 osure portion of AB No. 325 has been declared void but there is some question on another part of the Bill as to whether the Superior Court has ruled it unconsti- tuti onal too. Guy Ward Pipe1 i ne Legal Counsel reported that Mr. Guy Ward has finally sent Extension Project in his Certification on the costs of his pipeline project amount was not filled in but this amount will be obtained from the Contractor who handled the entire project. The project will be closed out shortly as the Mana- ger has taken care of all charges and deposits. El Camino Real The Manager reported that his office has reviewed the bids Highway Project as submitted and it was his recommendation to the Board that they accept the low bid of Don Hubbard Contracting Company based on the final bid summary figure of $1 87,906 .OO. The Manager posted on the blackboard the revised schedule of estimated project costs for the El Camino Real Highway Project showing a total of $220,000.00, based on the low bid of $187,960.C He pointed out that the project estimate has been revised downward from $225,000.C because of the actual bid amount and the Engineer's estimate for the project. A proposed funding program was a1 so presented 1 isti ng avai 1 ab1 e funds as fol lows: General Fund, $25,000, I.D. No. 2 Water Sales Allocation, $18,000, reimbursement from County of San Diego, $53,000, and City of Carlsbad $7,000, for a total avail- able funds of $103,000. A 1 ong term loan in the amount of $100,000, plus $17,000, from a short term loan, would provide the required project funds of $220,000. A proposed estimate for the reconstruction of Santa Fe Reservoir was also present- ed 1 isting a total of $60,000, to be financed with a total of $27,000 from the Capital Improvement Budget for the current year and $33,000 to be funded through borrowing. After discussion, Legal Counsel recommended that the Board take two actions on these projects: (1 ) authorize the Treasurer to execute the letter from Security Pacific National Bank, dated February 18, 1970, and accept this long term loan on the conditions outlined, and (2) authorize the Treasurer to negotiate for short term financing up to the maximum of $100,000. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, it was moved that the Treasurer be authorized to act on behalf of the District and ne- gotiate for both the long term and short term loans, as proposed. The City of Carlsbad has been asked to contribute a total of $7,000 towards the cost of the Laguna Riviera connection, the Manager reported, and a proposed agree- ment has been submitted to the City Engineer covering the construction terms and conditions. I response to a call from the City Attorney. District Committee Mem- and release of the facilities to the District. The cost 'I I The County of San Diego has also submitted a proposed agreement on their reim- bursement portion of the El Camino Real Highway Project, and after review by Le- gal Counsel , the Manager will go back to the County and come to an agreement on the items and submit it to the Board for approval. Resol uti on Legal Counsel presented a resolution entitled "A RESOLUTION OF THE No. 249 BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT AWARDING CATIONS AND EXTENSIONS FOR EL CAMINO REAL HIGHWAY PROJECT, CARLSBAD MUNICIPAL WATER DISTRICT". After discussion, upon motion of Director Mac Leod, seconded by Director Palmer, the said Resolution numbered "249" was adopted by the follow- ing vote: I THE CONTRACT FOR CONSTRUCTION AND COMPLETION OF WATER SYSTEM RELO- AYES : DIRECTORS: CARMICHAEL, PALMER, MAC LEOD, MAERKLE AND KELLY NOES : DIRECTORS : NONE ABSENT : DIRECTORS : NONE The Manager informed the Board that a preconstruction conference has been set up to go over the matter of pipe fabrication for the project with a representative of American Pipe and Construction Co. The District staff will also meet with the Contractor at this meeting which is scheduled for 2:OO P.M. tomorrow after- noon. The Manager will go ahead and put together final details and conditions with the County for the reimbursement purposes and will work out the final agree- ment with the City of Carlsbad for their share of the project. Cal avera Pressure The Manager informed the Board that he had checked the record Reducing Station and the District was not responsible because the City of Carl Malfunction bad had elected not to have a pressure reducing valve at our station. The record is clear as far as the District is con- cerned and it was on them as far as the protecting the system. Santa Fe Feservoir It was reported that the Superintendent from BBR Prestress- ed Tanks, Inc. is now on the project and preliminary strip- of the reservoir is being done by the District personnel. The Manager presented for approval Purchase Order NO. 1343, issued to Amercoat Corporation, in the amount of $2,192.40, for the experior paint for the Santa Fe Reservoir. After discussion, upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carried, the Board ratified this order. La Costa Subdivisions: The Manager reported that he had met with Mr. John Mama the Construction Administrator, for La Costa, regarding water service for 400 acres which they have purchased to the north and east of the new La Costa Reservoir. He pointed out that there are a number of problems involv in planning water service to this area as a portion of the area is in the General District but was not included in Improvement District No. 2 when it was formed. Another problem is that a portion is also in the San Marcos County Water District and some arrangement will have to be worked out to develop a common boundary that is mutually acceiptable to the District and San Marcos. One consideration would be to work out an agreement with San Marcos and build a high pressure water joint pipeline. The Developers have been asked to fund any investigation in this con- nection and a specific engineering study will have to be made. After discussion, upon motion of Director Carmichael , seconded by Director Palmer, and unanimously carried, the Manager was authorized to proceed with the investigation regarding water service to this area of Rancho La Costa. There being no further business to come before the Board at this time, upon motion of Director Carmi chael , seconded by Director Kelly, and unanimously carried, the meeting was declared adjourned at 3:26 P.M. I I / I .-.,. --- ' ,,+ ,K.- AQC. 6 J d&/,, id &/.. Sgcretary of the Board of Directors !' 1 Meeti,ng April 22, 1970 -2-