HomeMy WebLinkAbout1970-05-06; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON MAY 6, 1970, AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA:
The meeting was called to order at 2:00 P.M. by President Maerkle with Directors Carmichael , Mac Leod, Kel ly, and Palmer answering roll call . A1 so present were
General Manager Kubota, Legal Counsel Swi rs ky and Office Secretary.
Approval of Upon Motion of Director Palmer, seconded by Director Kelly, and Mi nutes unanimously carried, the minutes of the regular meeting of April 15,
7 970, and adjourned meeting of Apri 1 22, 1970, were approved as wri tten. I
Committee Reports:
City of Carlsbad The Manager reported that the meeting which the City of Carlsba Water Service had scheduled for the Friday after the adjourned meeting was
cancel led due to the City Manager's ill ness and surgery and the meeting has been rescheduled for May 11, 1970, at 1O:OO A.M. Director Kelly has in dicated that due to a conference with a Committee of the Board of Supervisors, he will not be able to attend. Director Carmichael as A1 ternate will be attending the City meeting with President Maerkle on behalf of the District. In the meantime, it was decided that the District should hold off on setting the the formal hearing on the proposed service areas until after the City's presentation at this meeting.
Magnedyne Attention was called to the fact that the Magnedyne Corporation is Connection planning to expand their plant to the north of the District Head- quarters Bui 1 ding and will be contacting the District regarding the installation of a fire hydrant and perhaps a stub line for this project. The Man- ager will be in touch with the owner, Mr. Ralph Palmer, so that this work can be coordinated with the El Camino Real Relocation Project.
San Diego County Director Kelly reviewed materi a1 submitted by the Gi tizens for Water Authority "Yes" on Proposition 7 for distribution by the District. A
be raised as the District's share of campaign funds for this program, was also read. No action was taken on this request. Campaign literature has also been sent to the District by the San Diego County Water Authority and will be placed at the reception counter for distribution.
Director Kelly also reported on his appointment to the Committee appointed by the Board of Supervisors on the financing program for the proposed new faci 1 i ties of the County that are in the planning stage. The first meeting of the Committee has been scheduled for May 11, 1970, at which time members of the Committee will con- duct an air tour of the entire County and view the County facilities.
Chamber of Due to the fact that the regular meeting of the Chamber of Commerce Commerce was conducted as a joint meeting, Director Carmichael did not attend.
Legal Counsel :
Financing Legal Counsel reported that he had advised the Security Pacific Bank P rog ram of the Board's action on the loan for the El Camino Real Relocation Project and sent in the letter of consent. In discussing the matter with Mr. B1 ack this morning, it was agreed that Legal Counsel will prepare the Note and Legal Opinion for the Bank's approval, and if everything goes according to schedule, the funds should be available to the District about June 1, 1970.
La Costa Yillage Legal Counsel reported that, as anticipated, President Maerkle Subdivision was served with a Petition For a Writ of Mandate and Declara- tory Re1 ief on the suit f i 1 ed by the A. J . Hal 1 Company on the La Costa Village Subdivision. He explained that in filing this suit the Developer is trying to make the District approve their private water system plan and reverse the Board's action of March 10, 1970. Some pleadings were filed by the District on April 30, after which an Alternative Writ was issued by the Court on May 1 , 1970 and was served on the District's Legal Counsel . A hearing date of May 26, 1970 has been set by the Court for the presentation of the District's pleadings by the Legal Counsel.
I letter from the Committee requesting that a total of $1500.00
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The Manager reported that the Developer is still grading out the site for this Subdivision and there is no evidence of any construction. Legal Counsel wi 11 follow thru on giving the best points on the matter at the hearing from the District's standpoint.
Superintendent's Report:
Substituting for Superintendent Henley, the Manager reported on the following i tems :
La Costa On the La Costa Condominium No. 4 project, the major portion of Subdivisions the work has been completed and the only i tems left to be done
The District will be closing out this job shortly.
The lake elevation was reported at 502.3 feet, with the water flow from the Author ity at 17 cfs, which is almost equal to the flows during the summer months last YE
Santa Fe Reservoir:
The crew expects to start wrapping on the Santa Fe Reservoir this Friday followins two days of sandblasting . The District has received notice that the wrapping wire for the project will be delivered the week of May 10, 1970.
Operations :
With the exception of the general regulating and meter reading the District's crew are spending the bulk of their time on the reconstruction work at the Santa Fe Reservoir, it was reported. Word has been received from Mr. Pierce that he is agreeable to the cash payment schedule for the purchase of his Air Compressor by the District and the District is now being allowed to utilize this equipment on this project.
General Manager:
El Camino Real The Manager presented a memorandum from his office as Project Highway Project Engineer setting forth the project budget for the El Camino Real Highway Project as discussed with the Board in detail at the adjourned meeting of April 22, 1970. He informed the Board that a preconstruc tion meeting has been scheduled with the Contractor for next Wednesday morning and at that time he is to furnish the District with a project schedule. A meeting has also been he1 d with the City of Carlsbad to negotiate the Agreement for their par- ticipation in the Laguna Riviera Metering Station. After considerable discussion it finally ended up that the City would consider a reasonable amount for their contribution to the project that would include a betterment factor on the increase size of the pipeline. The Manager also spent a morning meeting with the County of San Diego Road Department yesterday and their staff has accepted the District 's proposal on their part of $55,506.00, and with these figures the City's share would be in the order of $4500 .OO to $5000.00. There is a1 so a proposed Agreement to be executed with the District and the County based on these figures and their prorata share of the engineering and inspection costs as it relates to their por- tion of the project. The contract documents have now been executed by the Con- tractor, Don Hubbard Contracting, and all of the required Bonds and Certificates of Insurance have been filed with the District. These documents will be executed by the District Secretary and Manager immediately following this meeting.
Santa Fe The Manager gave a resume of the work which is being done at the Reservoir Santa Fe Reservoir. Material that was stripped off of the exterior of the tank has been haul ed to the back on the District 's Headquar- ters property and will be buried at a later time. As soon as the rest of the wrapping wire is delivered next week the District will go on the low flow condi- tion with the San Marcos County Water District in accordance with the plans made with that agency for emergency water deliveries.
The following purchase orders for this project were presented for the Board's ratification:
(1) Purchase Order No. 1344, issued to the Marine and Industrial Coatings Co. , for the furnishing of all labor and necessary equipment to apply two coats of Amercoat #88 Paint in accordance with plans and specifications, for a total amount not to wxceed $2,000.00. After discussion, upon motion of
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are the general cleanup and instal 1 ation of the fire hydrant.
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Director Carmichael , seconded by Director Palmer, and unanimously carried, the Board authorized this purchase order.
(2) Purchase Order No. 1347, issued to the Crystal Silica Sand Co., for 200 sack of #16 Grit Silica Sand, at the total cost of $115.50. After discussion, upon motion of Director Mac Leod, seconded by Director Kelly, and unanimous- ly carried, Purchase Order No. 1347 $ as presented, was approved by the Boarc
'I The District will be working with Mr. Dykmann in the selection of a Gunite Con- tractor and in obtaining the paint and cement for this operation. The Manager re- ported that one proposal has already been received from the Calaire Guni te Company for a total bid price of $9,994.00, and we have also asked for another proposal from a contractor in the La Mesa area.
La Costa The Manager reported that the La Costa People are working on Subdivisions their new subdivision, La Costa Valley Unit No. 1 and moving
ence was held with the Manager at the San Marcos County Water District, Mr. James Mc Kay, and the Manager also made a presentation before the Board at San Marcos, asking them if they were wi 11 ing to work out plans to provide water for this area. The matter has become a little more complicated, the Manager explained, as it has been found that another portion of it is in the Bueno Colorado Municipal Water District and also a portion is in a California Mater District. In the meantime, La Costa is filing a tentative map indicating our capability to provide water ser- vice for that portion of the subdivision which is in our General District and the District wi 11 be worki ng wi th these neighboring agencies to try to work a program for water service in the other areas of the subdivision. The possibility of com- missioning a Committee to get involved with a counter part of the other Districts was also discussed and this matter will be looked into further as the subdivision pl ans develop.
H. B. Development It was reported that the Agreements on water service and Company sewer service areas were finally presented to the Local Agenc Formation Colamission at their regular meeting and the annexa- tion of the H. B. Devel opment Co. property was approved at that time.
McReynol ds The Manager reported that the Developers for the McReynolds pro- Devel opmen t perty did in fact file for annexation to the City of Carlsbad but
ahead on their planning study for La Costa Meadows. A confer-
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they have since withdrawn the request.
MACGO Devel opment Plans are also underway for this property to annex to the
to their representative, Mr. Robert Means, with a copy to the MACCO Corporation, advising them that this District has every intention to provide water service to these 1 ands .
Squires Dam An inspecti.on of the Squires Dam facility was made by a representa- Inspection tive from the State Department of Water Resources last week, the
to be in good condition. Note was a1 so made in the report about the holes which were drilled for the well. He did express concern to the Manager that the piezo- meter system has never been checked or serviced since it was put in in 1963, and gave the District the name of an individual who works with the Metrogol itan Water District on this matter.
Other Item:
Frazee The Manager reported that he has had several contacts with Mr. Edwin Meters Frazee about the irrigation meters he has been in control of and he
Because of his operations in the area he has asked that the District allow him to extend the 5 year period for recovering the meters. After discussion, it was agre that Legal Counsel and the Manager will work this matter out with Mr. Frazee for some specified period.
Water Water statistics for the month of April, 1970 were reviewed by the- Statistics Manager 1 isting a total production of 763.6 acre feet, with a 1 oss
City, the Manager reported, and a letter has been forwarded
Manager informed the Board, and the report indicates it appears
I has finally agreed that he will turn the meters over to the District.
of 42.6 acre feet, or a 5.5% loss for the period.
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Personnel : The Manager reported that the services of Robert Christman, who was
did not feel he was sufficiently agressive. The District has since replaced him with Charles (Scotty) McIntosh who has been hired on a temporary basis during the reconstruction work on the Santa Fe Reservoir, with the possibility of permanent employment if he works out.
Vacation The Manager informed the Board that vacations have been approved Schedules for Mrs. Simpson commencing the last week in May and for John Henley for June 15 thru June 25, 1970. After Mrs. Simpson returns in June, Mrs. Dennis has scheduled a week of her vacation time. George Rodriguez will be completing his school term in June and it is planned to work him in on a fulltime basis during the summer months.
Pal omar Airport The Palomar Airport Metering Station project has been close Bypass Installation out and the City has been refunded the unused portion of Project their deposit of $5,000.00. A check in the amount of
a temporary employee, have been terminated as the Superintendent
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$596.38 has been forwarded to them on this project.
Burroughs The Manager informed the Board that he has spent a lot of time Corporation with the City Engineer, Mr. Hunter Cook, and the Water Superin- tendent, Mr. Bob Neely, on the matter of water quality for the Burroughs Corporation and he wi 11 be replying to the City on the District's
position.
Approval of Purchase orders for the Santa Fe Reservoir Project were Purchase Orders approved with that report.
Correspondence
(1) Communication from the California Taxpayers Association regarding tax relief.
(2) Notice from the County Assessors Office regarding an annexation to the San I Dieguito Lighting District No. 2.
Finances :
Speci a1 Accounts Payabl e
Upon motion of Director Carmichael , seconded by Director Palmer, and unanimously carried, the Board ratified Purchase Order No. 1372, and invoice for payment in the amount of $136.50, to Dennis Diedel Printing for envelopes and labels.
Upon motion of Director Carmichael , seconded by Director Mac Leod, and unanimous- ly carried, the Board approved payment to Paul S. Swirsky, in the amount of S304.f for 1 egal services performed during the month of March, 1970.
An invoice in the amount of $75 .OO, submitted by the Carlsbad Chamber of Commerce for membership dues was tabled.
The Manager presented the following bills from his office for the month of April, 1970:
Invoice in the amount of $1,834.50, from the office of Jack Y. Kubota, covering consulting services for the office of General Manager for the month of April, 1970. Upon motion of Director Palmer, seconded by Director Mac Leod, and unani- mously carried, the Board approved payment of this invoice.
I Invoice in the amount of $127.00, from the office of Jack Y. Kubota, covering time spent on the Santa Fe Reservoir Reconstruction Project during the month of April, 1970. Upon motion of Director Mac Leod, seconded by Director Carmichael , and unanimously carried, the Board approved payment of this invoice.
Invoice in the amount of $2,415.00, from the office of Jack Y. Kubota, for engi- neering services on the El Camino Real Relocations and Extensions Project. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, the Board approved payment to Jack Y. Kubota for the amount stated.
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I nves tment Treasurer Kelly reported the reinvestment of the $100,000 in of Inactive Treasury Bills at an interest rate of 6.25%, maturing on June 1, Funds 1970. P.fter discussion, upon motion of Director Mac Leod, secondec by Director Carmichael , and unanimously carried, it was moved that the Board ratify the investment of $1 00,000 as reported by the Treasurer.
Ratification Upon motion of Director Palmer, seconded by Director Mac Leod , anr of Checks unanimously carried, the Board ratified Checks No. 4519 thru No. 4547, in the amount of $23,273.96, covering the period April 16, 1970 thru May 6, 1970. 1 Delinquent The listing of delinquent accounts was reviewed by the Manager and Accounts he explained that the bulk of the total due is in the La Costa account, which amounts to $2,071 .OO, and the District has been ad- vised that this check will be in tomorrow. Following up on a call from Mr. Robin- son regarding the Lanikai Lane Mcbile Home Park account, Legal Counsel will forwar a letter to Mr. Robinson advising him of the Board's action on the penalties chars to his account.
Upon proper motion the meeting was declared adjourned at 5:16 P.M.
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