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HomeMy WebLinkAbout1970-07-01; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOA.RD OF DIRECTORS OF CARLSEAD MUNICIPAL WATER DISTRICT HELD ON JULY 1 , 1970, AT 2: 00 P . M. , AT 5780 EL CAMTNO REAL, CARLSBAD 9 CALIFORNIA: The meeting was called to order at 2:OO P.M. by President Maerkle with Directors Carmi chael , Kelly, Mac Leod and Palmer answering roll call. A1 so present were General Manager Kubota, Legal Counsel Swirsky, Superintendent Henley and Office Secretary. Approval of After discussion, upon motion of Director Palmer, seconded by Minutes Director Mac Leod, and unanimously carried, the minutes of the reg- Santa fe Reservoir Report to read I' the project total construction costs should run about $48,948.00.'' Committee Reports: City of It was reported that, at the request of the Mayor, the Board President Carl s bad and District Manager had a meeting with him on last Thursday. At that the Mayor appeared to have a very concil iatory atti tude and did not seem to have any objection to the District holding the hearing on the service areas. The Manager in- formed the Board that all arrangements have been set for the public hearing on July . and a Court Reporter has been retained to prepare a transcript of the proceedings at the hearing. Copies of the Manager's Report on the proposed service areas have a1 so been forwarded to the Local Agency Formation Commission and they have been invited tc submit a written statement or to make a public statement at the hearing. San Diego County Director Kelly informed the Board that there was no Authority Water Authority meeting during this period but reported on his participation in I ular meeting of June 17, 1979, were approved with correction on time there were long discussions over a large number of subjects and 1 the Bond Evaluation Comi ttee which is evaluating various County projects that are under consideration for a County-wide bond i sue. Carlsbad Chamber Director Kelly a1 so reported on his attendance as District of Commerce representative at the regular meeting of the Carlsbad Chamber of Commerce with the Fire Chief of the City of Carlsbad as the pro- gram speaker. Legal Counsel : I La Costa Vi1 lage Legal Counsel passed out copies of correspondence which were Subdivision officially sent to his office on the matter of the La Costa Ili'llage law suit and judgement. The first letter which arrived at his office after the last Board meeting was dated June 16, 1970, called the Dis- trict's attention to the court proceedings and the judgement which was issued com- manding the District to approve their client's water system plans. They informed the District that Mr. Howard Nopper of the La Costa Village Company would again present the water sys tem plans on Friday, June 19, 1970 and that they anticipated that the District would obey the writ and approve the plans at that time, or that they would be compel led to commence proceedings to enforce the judgement and amend their petition to seek damages for delay. The second letter, dated June 23, 1970, stated that because of business exigencies it was necessary that La Costa Village Company go forward with the development of the project and therefore the water sys- tem plans were being prepared to provide for individual service connections and meters. However , they a1 so stated that they were not waiving any rights for damages caused by the District's refusal to approve the plans as originally submitted. The District Manager has now set up a meeting with their Engineers and they are moving right along with their plans for the project. Legal Counsel informed the Board that the District will not stop the Appeal procedure unti 1 we have a signed Agreement on the project and this Agreement will include a waiver of damages. Legal Counsel reported that the filing fees for the appeal were $97.90 and this amount has been charged against the District's deposit. Insurance Legal Counsel passed out copies of a comparison report on the insurance Program premiums for the coming fiscal year showing an increase of $201.40 over the previous year's premium, excluding the changes in policy. He informed the Board that he could not find anything out of 1 ine and recommended that payment be approved After di.scussion, upon motion of Director Palmer, seconded by Director Carmichael, and unanimously carried, it was moved that payment be qpproved to the Truck Insurancc Exchange in the amount of $2,054.20, and to the Mid-century Insurance Company in the amount of $44.90, for the current insurance premiums. I kReyno1 ds and Legal Counsel reported that the matter of water service for MACCO Annexations these annexations has been worked out and the City finally to LAFCO along with a letter from the Mayor trying to straighten out all of these matters. The Flanager and Legal Counsel will attend the continued hearing on the annexations on July 6, 1970 before the Local Agency Formation Commission to see that nothing goes wrong. decided to sign the Agreements and these have been sent down La Costa Val ley On the Instrument of Credit for La Costa Val 1 ey Unit No. 5, Legal Unit No. 5 Counsel reported that he had tal ked to John Mamaux and he feels Subdivision that the District should go along with it as all other districts are a1 1 owing them to do ihis and the District would be protected since the Savings and Loan Companies are releasing the money directly to the Contrac- tor and not La Costa. I t was his recommendation that the Agreement be amended to provide that the payment be made directly to the contractor and that they secure the necessary 1 ien re1 eases at the time payment is made. He informed the Board that La Costa has no objection to making the changes and that he could find nothing that would make this Instrument of Credit unacceptable with these changes. After further discussion, upon motion of Director Mac Leod, seconded by Director Carmi chael , and unanimously carried, it was moved that the District go ahead with this type of agree, ment along the lines of the Attorney's suggestion. Superintendent's Report: Construction Superintendent Henley reported that the water lines for La Costa Units No. 1 and No. 2 are just about ready for final inspection and the only con- struction left is in La Costa South Unit No. 7 which includes about 15 lots. Operati ons : The District will be installing new meters tomorrow for the Rich- field Station and the La Costa Construction Office and an agreement is also being worked out with the Leucadia County Water District for a new service to the Sewer Plant which will include a backflow preventer. The field crew has been spending most of their time at the Santa Fe Reservoir Project. The level at Squires Dam was reported at 498.7, with the District taking delivery of 18 cfs. General Manager: El Camino Real The Manager gave a brief progress report on the El Camino Real Highway Project Highway Project and informed the Board that the Contractor has now completed the bulk of the work under Schedule "A" of the project. Mr. John Pierce from his office will be making a factory inspection on the pipe for the project and Board Members were invited to accompany him on a tour of the plant at Fontana, California. The Manager reported that the Grant of Right of Way has been obtained from the La Costa Land Company for the section of the pipeline between the Richfield Station and Costa Del Mar Road. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, it was moved that the District ac- cept this right of way, dated June 4, 1970, and authorize its recordation. An Agreement between the County of San Diego and the District for reimbursement on sections of the project was presented for Board approval and the Manager informed the Board that the total reimbursement to the District is set at $57,701 .OO, plus 10% for incidental costs, which should bring the District approximately a total of $63,471.00. After discussion, upon motion of Director Carmichael, seconded by Di- rector Kelly, and unanimously carried, it was moved that the District enter into this Agreement with the County of San Diego on the El Camino Real Highway Project and that the President and Secretary be authorized to execute this Agreement on be- half of the District. The Manager explained that there is an additional $5,000.00 in funds due from the City of Carlsbad for their portion of the project but that he is having some difficulty with the City Engineer on this matter and it has not been settled. 1 South Unit No. 5 have been tested and the Contractor has moved out. I Meeting July 1, 1970 -2- The Manager informed theBoard that under the contract the Contractor, Don Hulsbard Contracting Company, is entitled to a Progress Payment but that it has only been completed in rough form only. He requested that the Board authorize a payment not to exceed $43,670.00, less retention of 10% and it will be checked out before the funds are disbursed. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried , theBoard authorized payment on Progress Payment No. 1, as recommended by the Manager, not to exceed $43,670.00, 1 ess the retention. I Santa Fe The Manager gave a progress report on the Santa Fe Reservoir Project Reservoir and informed the Board that the guni te crew has moved in and anticipates Project approximately 5 days for this portion of the project. He presented for approval Purchase Order No. 1404, in the amount of $600.00 , to the Cal aire Guni te Company for the extra work required on the dome ring of the tank, and informed the Board that he considered this to be a fair amount for the work in- volved. After discussion, upon motion of Director Carnichael , seconded by Director Palmer, and unanimously carried, Purchase Order No. 1404 was approved to the Cal ai re Guni te Company. La Costa The Flanager reported that in accordance with the Board’s approval Subdivisions at the last meeting, the cash deposit for the services for the La Costa Greens Subdivision has been placed with the District and the plans have been filed and released. Final work is being completed on ia Costa Condominium No. 4 and the District will be making a final inspection and getting a closing out on this job. Water Rate The Manager reported that the Water Rate Ordinance has been completed Study in final form and a summary report on the new ordinance will be pre- pared which will give all of these statistics in a combined report. The Manager also presented a draft of a letter which will go out to all District customers notifying them of these rate changes. As requested , a 1 etter and a copy of the Resolution has also been forwarded to Mr. Jack Robinson of the Lanikai Lane Mobile Home Park. Squires The Manager reported that he will be evaluating the material which he Dam has obtained from a professional engineering firm on the piezometers 1 and he wi 11 be reporting on the matter 1 ater. Water Meters were read throughout the District yesterday, the Manager re- Statistics ported so no reports on the production and losses are avai 1 ab1 e at this time. Palomar Final payment has been made on the Refund Agreement on the Palomar Airport P,irport Pipeline Extension and the matter has all been completed. The Manager reported that a note has been received from the Airport Commis- sion thanking the District for the use of the building for their meeting. 0 ther Word has been received that Assembly Bi 11 181 7 is now in the hands of I tems the Public Utilities Committee and the District has made contact with Assemblyman John Stull and Senator Burgener asking their cooperation. I A request on deannexation of the North Carlsbad area was brought to the District by Mr. E. Shull and a reply has been sent to him advising him that the Board had taken a position several years ago that it would we1 come initiation of proceedings by the City of Oceanside for the annexation of the North Carlsbad area. The 1 isting of del i nquent accounts was reviewed by the Board and the Manager noted that as of this date the total amount outstanding was down to $5,034.00, and La Costa had paid some on their account. The District is checking out the water usage on the Guy Mard account and it has been found that a leak in his old water line in his private system resulted in a billing of over $500.00. Correspondence: (1) Legislative reports from the Irrigation Districts Association. Mnntinn .llrl .. 1 1 n7n e (2) Notice from Board of Supervisors and County Planning Department regarding new pol icy procedures to approve large areas of private development. (3) Legislative material from the California Special Districts Association. (4) Notice from Metropol itan Mater District regarding tour of the Joseph Jensen Filtration Plant in the San Fernando Valley scheduled for July 17, 1970, at 17:30 A.M. I (5) Notice of Water Agencies Association Quarterly meeting scheduled for July 23, 1970. Speci a1 Accounts Payabl e : The Manager noted that the District is refunding to La Costa A refund on their deposit for La Costa Condominium No. 4 in the amount of $566.08. Upon motion of Director Mac Leod, seconded by Director Carmichael, and unanimously carried, the Board approved payment to Paul Swirsky in the amount of $1 56.00 for extra services for the month of Apri 1 , 1970. Upon motion of Director Carmichael, seconded by Director Kelly, and unanimously carried, the Board approved payment to Paul S. Swirsky in the amount of $27.00 for extra services during the month of May, 1970. Upon Motion of Director Kelly, seconded by Director Palmer, and unanimously carried, the Board approved payment to Paul S. Swirsky in 'the amount of $327.00 for services during the month of June, 1970. I Upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, the Board approved payment to Jack Y. Kubota, in the amount of $1,558.00 for services of the General Manager's Office, plus a total of $921.35 for the Santa Fe Reservoir Project, for a total payment of $2,479.35. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Checks No. 4667 thru Mo. 4699 in the amount of $23,073.35, covering the period June 18, 1970 thru July 7, 1970. Executive Upon motion of Director Carmichael , seconded by Director Nac Leod, and Session unanimously carried, an executive session was called at 4:45 P.M. for the purpose of discussing matters of personnel. The meeting was resumed at 5:55 P.M. Personnel : After discussion, upon motion of Director Palmer, seconded by Direc- tor Carmichael , and unanimously carried, it was moved that the Board accept the proposal of the Personnel Committee under memorandum of June 17, 1970, including Items 7 and 2 and wait for revision of Item No. 3 at a later date. Preliminary A draft of the Preliminary Operating Budget for Fiscal Year 1970-71 Budget was reviewed and discussed in detail. After further discussion, unanimously carried, it was moved that the Board adopt the Preliminary Operating Budget for Fiscal Year 1970-71 as presented by the Finance Committee. The meeting was declared adjourned at 6:18 P.M. upon motion of Director Kelly, seconded by Director Palmer, and I ATTEST : c /Jiz:-,- 0 '< J %-f Secretary of ?Ke Meeting July I, 1970 \ \, -4- .<