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HomeMy WebLinkAbout1970-07-15; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON JULY 15, 1970, AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD CALIFORNIA: I The meeting was called to order at 2:OO P.M. by President Maerkle with Directors Carmichael 9 Kelly , Mac Leod and Palmer answering roll call . Also present were Legal Counsel Swirsky, General Manager Kubota, Superintendent Henley and Office Secretary. In attendance for the publ ic hearing on the Mho1 esale Service Area for the City of Carlsbad were Mayor David E. Dunne, City Manager Jack Arnold and Irwin Kelly. Mrs. Martha Dix, a Certified Shorthand Reporter, recorded the proceedings on the publ ic hearing and prepared the transcript. Attorney Don Martinson was also present as Special Legal Counsel for the District. Approval of Upon motion of Director Palmer , seconded by Director Mac Leod, and Mi nu tes unanimously carried, the minutes of the regular meeting of July 1 3 1970 , were approved as transcribed by the Secretary and mailed out. Pub1 i c Hearing President Maerkle announced that this is the time and place Who1 esal e Servi ce fixed by the Board of Directors of Carlsbad Municipal Nater Area For City of District for a public hearing in establishing the primary Carl sbad distribution area for the City of Carl sbad for its who1 esale service of water from Carlsbad Municipal Mater District. (A copy of the transcript of the hearing is attached and made a part of the official minutes of this meeting.) Mr. Don Martinson, Mrs. Martha Dix and Mr. Irwin Kelly left the meeting at this time, 2:26 P.M. Comrri ttee Reports : I City of The Manager reported that at the request of the Mayor, he and Presider Carlsbad Maerkle had met with the Mayor and the new City Manager, Jack Arnold , last Thursday and continued a portion of the conversations whfch were held with Mayor Dunne at the first meeting between the two agencies in June. In other discussions the Manager went over with them again the water rate increase that the Board has adopted and they viewed this with alarm since the City is trying to sell some revenue bond in October. In connection with this bond sale and the HUD Grant for the City's Water Improvement Project, the Manager informed the Board that he and the District's Legal Counsel have discussed informally either a letter, or actually a trip , to the Los Angeles Office of HUD to be sure that they are not going to match these funds when there is a duplication of facilities in the City's plans for the project. After discussion, it was agreed that the District should keep close watch on the project and take appropriate action with HUD if there are duplications of facilities. San Diego County Director Kelly called the Board's attention to the fact that Water Authority the Mater Authority now has a film on the Peripheral Canal which is available for distribution to service clubs. The District will look into the possibility of showing this film either at the District or through some local civic group. Chamber of No Chamber of Commerce meeting was he1 d during this period but Di - Commerce rector Mac Leod will plan to attend the regular meeting scheduled for July 28. I Personnel The Manager reported that after the last session it was agreed that the personnel policies would be worked up with the proposed person- nel benefits as amended. The Personnel Committee will be meeting on this matter next week and the revised policy statement will be submitted to the Board. Legal Counsel : La Costa Legal Counsel reported that the District is proceeding with the Vi 11 age La Costa Village suit and as part of the Appeal have ordered the Subdivision transcript of the record. Until such time as they sign a full Agreement of the project, the District is going to continue on with the Appeal. I Mc Reynolds and Legal Counsel reported that the hearings on these annexations MACCO Annexations were he1 d before LF.FCO on July 6, 1970 and the Districts Manager and Legal Counsel were in attendance. Mr. Priday and Mr. Cook appeared on behalf of the City of Carlsbad and they had changed their original recommendations and presented the Agreements and the letter from Mayor Dunne, and both of t.he annexations were approved. The Manager pointed out that he had reviewed the policy put out by LAFCO on annexations where cities and special districts are concerned and under their pol icy unti 1 there has been definite ser- vice areas established, they will want an agreement between the city and special districts. Pipeline Suit It was reported that the District received another payment as of Payment July 6, 1970 for $694.00 which is the fourth payment from American Pipe and Construction Co. on the antitrust pipeline suit. Insurance Legal Counsel discussed insurance coverage for the Civil Defense equip- Program ment and explained the District probably will not have collision cov- erage on these vehicles since it would actually be cheaper to buy anoth then to pay the premiums. Medical payments and 1 iabil i ty will be included on all Civil Defense equipment. Superintendent's Report: Construction: The Superintendent reported that there is no construction that Grading on the La Costa Valley Unit No. 5 Subdivision is expected to start some- time this week. the District is working on at this time in the La Costa area. I Operations: Plans are now underway for the installation of six meters in the La Costa area which include two 2" meters for the high ground on the south side of La Costa, the Richfield Station, the La Costa Construction Office and a 5/8" meter and 1" backflow preventor at the Leucadia County Water District Sewer Plant. Two irrigation meters are also going back in service as Edwin Frazee is taking over a 4" and a 3" meter owned by Frank H. Ayres and Son. Mater delivery from the Authority was reported at 18cfs with the Lake level at 498.3 feet. General Nanager: El Camino Real The Manager reported that the Contractor is now working south Highway Project of Palomar Airport Road unti 1 he gets delivery on the steel pipe for the other section in the La Costa area. He has also been making his submittals to the District on his subcontractors and suppl iers and these are being checked out and rated by the Manager's office. Arrangements have been made with the C:i ty of Carlsbad to shut down the Calavera Vault next Monday and the Contractor wi11 proceed with the dismatling of this station and the refur- bishing of the valves which are to be used at the Laguna Riviera Station. Financial arrangements with the City of Carlsbad on the Laguna Riviera Metering Station have not been completed as there has been some conflict from the City En- gineer's Office and there is also a money problem. Their Superintendent, Mr. Bob Neely, has offered t.o sell the District the pressure reducing valve that he has in the Calavera Vault. If a price can be agreed upon, and if the District determines that we would find this a useful valve, the City would be given credit towards their portion of the project. The estimated value of the valve will run around $1200.00 to 1500.00. The Manager reported that final figures on Progress Payment No. 1 were prepared after the last meeting listing gross earnings of $43,699.98, less the 10% retention, for a net payment to the Contractor of $39,302.98. After discussion, upon motion of Director Carmichael , seconded by Director Palmer, and unanimously carried, the Board ratified this payment to Don Hubbard Contracting Company in the amount of $39,302.98. Santa Fe The Manager reported that work is progressing on the Santa Fe Reser- Reservoir voir and the crews have completed all of the wire-wrapping operation, the guniting operation and are prepared to proceed with the painting. After the guniting operation some cracks were detected in the concrete and these will be chipped and patched over the final coat. Since this remedial work is the 1 iabil i ty of the guni te contractor, the work will be performed by District Person- nel and wi 11 be backcharged to the contractor. I Meetin9 July 15, ?970 -2- ." . .. The District has received Invoice No. 2 from Max Dykmans of BBR Prestressed Tanks, Inc. for work performed for the period May 28, thru July 9, 1970, and this is being checked out by the Manager's Office and Mr. Ray Woodside. La Costa Village Following up on discussions with their Engineers, La Costa Subdivision Vi 11 age have submitted to our office as of yesterday plans include Lot 1 only, the Manager informed the Board, and this has been discussed with Legal Counsel . The District wi 11 be checking the plans and wi 11 be review- ing procedures for preparation of an agreement to cover the project. La Costa Val ley The Manager reported that there has been a change in lot sizes Unit No. 5 by the Developer on the La Costa Valley Unit No. 5 Subdivision affect the design of the water system as the plans were approved on the basis of 12 services and will now require 22. These changes will be worked out with the Developer on the improvement plans. La Costa The Manager reported that the District now has from the La Costa Condominium Land Company an Offer and Acceptance of Water Facilities form ex- No. 4 ecuted on La Costa Condominium No. 4, TM 2800-4. He recommended $7,872.00, and exonerate the Surety Bond for the project, No. 100048. After dis- cussion, upon motion of Director Palmer, seconded by Director Kelly, it was moved that the District accept the water system for La Costa Condominium No. 4 and re- lease the bond. Water Rate Copies of an information sheet prepared by the iYanager showing com- Program parisons of water rate schedules on the new water rates were dis- notices on the rate increases were mailed out to all ratepayers. Only one response was received, a telephone call from Mr. Jack Robinson of the Lani kai Lane Mobi 1 e Home Park. A notice on the increase in the wholesale rates was mailed directly to the new City Manager, Mr. Jack Arnold, and the Manager wi 11 be checking back with the City on this matter. for a pub1 ic water system, the Manager reported. Their plans I, and it has been split up into 22 lots. This change does not that the District accept this project water system valued at tribut.ed to the Board and discussed. The Yanager reported that I Water Water production for the month of June was reported at 785.5 acre Statistics feet, with total sales of 728.2 acre feet, making a net loss of 57.3 acre feet, or 7.3%. The Manager pointed out that with the completion of another fiscal year's statistics it appears that the water losses are pretty well settling out, with an overall loss of 7.1 for this fiscal year, compared with just elver 6% for fiscal year 1968-69. Director Kelly reported that he and the Manager have been discussing the possi- bi 1 i ty of en1 arging the storage capacity of Squires Dam. He informed the Board that the Dawsons are as king $3,000 per acre for the adjoining 1 and and the District should begin to think about acquiring some 1 and for this purpose. Future connec- tions to the Second Aqueduct and the Water System Planning Study being prepared by the Manager's Office were also discussed. North The Manager reported that Mr. Shull is very adamant about the sit- Carl sbad uation in North Carlsbad and is attempting to get the deannextion proceedings underway by the City Engineer's Office. Other I terns : I A communication has been received from Assemblyman John Stull regarding assembly Bill 181 7. The Senate Committee approved the Bill, subject to an amendment on July 2, 1970. With this amendment, the language is to read identical to the lan- guage of the Municipal Water District Code. After the Bi 11 has gone back to a Conference Committee of the Senate, it will then go to a vote of the two respec- tive units for passage, the Manager reported, and Legal Counsel Don Martinson feels it is going very well. Annual The Manager informed the Board that Mr. Gaiser's organization is in the Audit District's, office and are going through the full scope of the District's auditing program. Meeting July 15, 1970 -3 - Leucadia County The Manager reported that the Leucadia County Water District Water Di s tri ct has out plans for the interconnection from their treatment plant to La Costa, a force main which will tie in with the San Marcos County Water District line. He pointed out that there are a number of conflicts with our existing facilities and the new facilities and the District will be working with their engineers on this project. CorresPondence: I (1) Announcement regarding available films from the San Diego County Water Authori t.v . (2) Questioninaire from the Irrigation Districts Association Convention Site Selection Committee regarding a boat cruise for the convention site. The Board took no action on thi s and ordered the materi a1 f i 1 ed. which would require competitive bids by all Districts on all capital expen- di tures over $3500.00. The IDA requests that all Districts send delegates or letters to the Assembly opposing this Bill. After discussion, upon motion of Director Carmichael, secoRded by Director Mac Leod, and unanimous- ly carried, it was moved that the District take a position opposing Assembly Bill 991 which would set the limit at which the District could work under $3500.00. (3) Communication from the Irrigation Districts Association regarding AB 991 The Manager reported that the District has just received the locally assessed valuations from the County Auditor's Office and all the districts show good in- creases. Finances : The Manager requested approval of a purchase order to Diedel Printing not to exceed $1 00.00 for a new order of stationery , including 1 etterheads , second sheets and memorandums. After discussion, upon motion of Director Palmer, seconded by Director Carmichael , and unanimously carried, the Board approved a purchase order to Diedel Printing not to exceed $100.00. The Manager explained that the District had a contract for the past year with Georgi a-Pacifi c for chlorine and as of this date we have not received a renewal request. If the District can't get last year's price, he suggested that the Dis- trict go out for bids. Speci a1 Accounts Payabl e: Upon motion of Director Mac Leod, seconded by Director Palmer, and unanimously carried, the Board approved payment to the County of San Diego in the amount of $258.54, for inspection and compaction tests of the water line trenches in El Camino Real . Upon motion of Director Carmichael , seconded by Director Mac Leod, and unanimous- ly carried, the Board approved payment to Benton Engineering in the amount of $85.00 in connection with the testing and inspection for the concrete sand for the Santa Fe Reservoir Project. Upon motion of Director Mac Leod, seconded by Director Palmer, and unanimously carried, -the Board approved payment to Swirsky and Sauer in the amount of $285.00, for extra legal services for the La Costa Vi1 lage suit during the month of June, 1971 Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Check No. 4700 thru No. 4753 in the amount of $77,478.37, covering the period of July 2 , 1970 thr July 15, 1970. I I Upon proper motion the meeting was declared adjourned at 4:50 P.M. *j- /,.(qyT.Lors Secretary of"Zhe 'Board of Dir Mppt i nrr ,111lv 16- 19711 -A-