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HomeMy WebLinkAbout1970-09-16; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON SEPTEMBER 16, 1970, AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: President Maerkle called the meeting to order at 2:03 P.M. with Directors Carmichae' Kelly, Mac Leod and Palmer answering roll call. Also present were Legal Counsel Swirsky, General Manager Kubota, Superintendent Henley and Office Secretary. Approval of After discussion, upon motion of Director Palmer, seconded by Minutes Director Mac Leod, and unanimously carried, the minutes of the reg- I ul ar meeting of September 2, 1970 were approved with minor correctior as noted by Legal Counsel. Commi ttee Reports : City of Legal Counsel reported that the City of Carlsbad has now formally Carl sbad advertised for the sale of their revenue bonds with a bid opening date set for October 6, 1970. He pointed out that the bond sale is listed City's water system improvement program to be financed with the Federal Grant from the Department of llousing and Urban Development. After further discussion on the possibility of duplication of District facilities under this program, it was decidec that it would be to the District's advantage to make some contact with HUD in San Francisco and put them on record. Upon motion of Director Palmer, seconded by Director Kelly, and unanimously carried, it was moved that the District Manager and Legal Counsel be authorized to go to San Francisco and make representation for the Water District on this matter. Legal Counsel presented proposed Resolution No. 256 entitled "A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL MATER DISTRICT ESTABLISHING A PRIMARY Resolution NO. 26, CARLSBAD MUNICIPAL WATER DISTRICT". After discussion, upon No. 256 motion of Director Palmer, seconded by Director Kelly, the said Reso- for $1,225,000, at a maximum interest rate of 7%, with the remaining balance of the DISTRIBUTION AREA FOR THE CITY OF CARLSBAD IN ACCORDANCE WITH ORDINANC 1 lution No. 256 was adopted by the following vote: AYES : DIRECTORS : CARMICHAEL , KELLY, MAC LEOD , MAERKLE NOES : DIRECTORS : NONE ABSENT : DIRECTORS : NONE PALMER I Certified copies of this resolution will be forwarded to all agencies involved, with copies of the official map of the service area attached. The Manager reported on the staff meeting with the new City Manager and members of his staff which was held on Friday, September 4, 1970. A number of important items were discussed and it was a very informative staff meeting. He informed the Board that Mr. Arnold appears to be very interested in the water system affairs and that he was encouraged that the City Manager is willing to take time to look into these matters. The District will be working closely with the City on their improvement program as they have a number of new connections included on the District pipeline west of the Chestnut meter. Information has been received that they are deleting a1 of the pipeline across the lagoon area in I. D. No. 3 which was a part of the origir plans . Legis1 ation Legal Counsel reported that AB 1817 is still on the Governor's desk and has not been signed as of Monday. There is a rumor that the Cit, of Escondido and other people are trying to put pressure on the Governor not to sign this Bill, but letters of support have gone out from the District and other water agencies, and also by La Costa. The Manager informed the Board that, at the suggestion of the President, he had cantacted Assemblyman John Stull's Assistant, Mr. Paul Zimmer, to see if Mr. Stull wou1 d be avai 1 ab1 e for an informal 1 uncheon with our Board in a way of an acknowl edg ment and thank you for this Bill. He thought that Mr. Stull would look with accep- tance on such and plans have been worked out for a luncheon meeting at the La Costa Country Club on October 27, 1970, the second meeting in October date, at 12:OO Noon and Board Members wi 11 then go to the District for the afternoon Board Meeting. In- vitations are also being exteu;ded to Special Legal Counsel Don Martinson, Legal Coun Swirsky, Mr. Zimmer and the ilistrict Manager. I San Diego County A report on the regular monthly meeting of the SDCWA Board of Water Authority Directors was made by Director Kelly. Water deliveries for the month of August were the greatest that the Authority has ever had and averaged 262 cfs. He called attention to two scheduled events, the Carley Porter Recognition Dinner on September 24, 1970, and the dedi cation ceremonies at the Perris Reservoir on October 23, 1970, with the Governor as the speaker. Legal Counsel: La Costa Legal Counsel reported that after the last meeting he had advised Vi 11 age the La Costa Vi1 1 age people that the Board did not wish to change Subdivision the Agreement and they finally agreed to sign the Agreement for Unit #l . It has now been fully executed and the improvement bond has been posted for the project and also the cash deposit for inspection and admin- istration costs. The right of way document for the fire hydrant for Unit #l has als been processed, Legal Counsel reported, and he recommended that the Board accept thi easement and authorize the Secretary to sign. After discussion, upon motion of Director Kelly, seconded by Director Mac Leod, and unanimously carried, it was movec that the District accept this easement as granted on Lot #l of La Costa Village and authorize the Secretary to execute the Certificate of Consent for recordation. Superi n tendent ' s Report: Superintendent Henley reported on the La Costa Subdivision work as follows: La Costa South Unit No. 7 pipe1 i ne ins tal 1 ati on has been completed and is about ready for testing along with a short piece of line joining the Olivenhain District system. Unit No. 5 of La Costa South Subdivision is in the process of paving and should be completed shortly. In the La Costa Valley Unit No. 5 Subdivision the Contractor is grading and moving the curbs for the widening of A1 acante Road and this area should be ready for inspection soon. Construction: It was reported that the Contractor has been moving very slowly on the El Camino Rei Project during the past few weeks. The power vaul t has been instal led in the La COL Creek area and this 1 ine is ready for testing. Some brush work has been done at the Hedionda Creek crossing and it is possible that the Contractor will be starting work on that section of the project on Friday. The field crew are continuing on their regular maintenance work and weeding around the meters and blow-offs. The Superintendent reported that George Rodriguez has returned to college for the fall semester and Nil 1 be working every Saturday and two Sundays each month doing the janitorial work and water regulating. A young fellow, Michael Temple, has been hired to fill the fulltime field position and started work with the District 1 ast Monday for a probationary period. The water level at Squires Dam was reported at 488.8 feet with water delivery continuing at 20 cfs. Accounting Mrs. Simpson reported that the District Auditors have completed their Off i cer work on the current audit and it is now being verifl'ed by one of the firm's partner's, Harold Hickey. They anticipate that the final audil report will be submitted to Board Members prior to the first meeting in October, at which time they wi 11 plan to make an appearance and an oral report to the Board. Manager's Report: El Camino Real The Manager reported that the District is in receipt of the Highway Project deposit of $57,701 .OO from the County of San Diego as the first Highway Project. Under their commitment, additional amounts will be due the Di stric on inspection and contract administration and right of way costs. It is anticipatec that the County will go to bid on this project before September 30, 1970 in order tc meet the deadline for the Federal funds pledged for the project. The Manager informed the Board that plans for the Laguna Riviera Yault call for the use of the 14" high pressure plug valve which was removed from the Calavera Vaul t. He requested. permission to have this valve converted from an electrical spur gear arrangement to a worm gear operator so that it can be operated by one man. Conversion of this valve has a cost of approximately $300.00 and can be done by the Rockwell Manufacturing Company. After discussion as to the most 1 increment on the reimbursement contract for the El Camino Real Meeting September 16, 1370 -2- economical way of accomplishing this change, upon motion of Director Carmichael, seconded by Director Mac Leod and unanimously carried, it was moved that the Superintendent be authorized to proceed with the conversion of this valve at a cost not to exceed $300 .OO. I Santa Fe The Manager reported that the clean up work at the Santa Fe Reservoir Reservoir has been completed and the D.G. is being repaired and will be paved Project 1 ater in the year. The 1 eak at the base has been stopped by floating cement which will hold until the water needs subside and the crew will then come in with the Tgas and make the repair. The following accounts payable for the Santa Fe Reservoir Project were submitted for payment by the Manager: (1) Invoice from the office of Jack Y. Kubota, in the amount of $1,667.96, covering all of the complete professional services of Mr. Woodside's office and the Manager's office, of which Mr. Noodside's total charges are $1,540.46. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, the Board approved payment of this invoice for Jack Y.Kubo for the Santa Fe Reservoir Project. (2) Upon motion of Director Carmichael , seconded by Director Kelly , and unanimously carried, the Board approved payment to Testing Engineers, Inc. in the amount of $105.00 for wire testing. The Manager noted that a letter will be forwarded to this firm regarding the erroneous report furnished on this wire. (3) The Manager explained that the Cal air Guni te Company has a $600.00 balance due on the gunite work from which the District is to deduct its costs for reworking a portion of the gunite for them. Invoiced charges for work per- formed by the District total $1 93.90, and deducted from the total of $600.00 due and payable to them, would leave a net amount due of $406.1 0. After dis- cussion, upon motion of Director Palmer, seconded by Director Kelly, and unani- mously carried, it was moved that the District pay this balance. I (4) Upon motion of Director Mac Leod , seconded by Director Palmer, and unanimously carried, payment was approved to BBR Prestressed Tanks , Inc. for the balance due on their contract payment of $543.75. (5) Upon motion of Director Kelly, seconded by Director Carmichael , and unanimouslJ carried, payment was approved to 0. A. "Bud" Osuna, in the amount of $1,666.10: for the final cleanup and hauling of the concrete and burying of the wire for the Santa Fe Reservoir Project. The staff is now compiling the breakdown of expenses for a summary report and it looks like the total project costs will go approximately $60,000.00. La Costa The Manager reported that all financial arrangements for the projeci Vi 11 age were made and the Agreement completed, as reported by Legal Counsel I Subdivision and the Subdivider is now getting the project underway and is askin( this morning with the County Building Inspector on the installation of their sprink- ler systems and protection of the domestic water supply. Squires Dam The Manager reported that the aerial surveys and pictures have been Expans i on received from the aerial firm and one copy of the material has been turned over to Director Kelly for his review. A preliminary study map on the proposed site was displayed by Director Kelly and he explained that the map was drawn up showing one site in red for approximately 30 acres and the other outlining the acquisition of the entire area. The site as outlined by Director Kelly would provide an additional 300 to 400 acre feet of storage at an elevation of 530 feet. There was considerable discussion as to whether the District would want to consider the offer for the 30 acre site, or the site and an option to purchase the remainder of the area for longrange planning. The Manager pointed out that the District will have to run a study to identify what our potential is on this site as far as capacity, pool levels, seepage factors, etc. before a final decision is made on the site. After discussion, Legal Counsel was authorized to commence negotiations with Mrs. Dawson and her Attorney immediately and permission was granted to secure a preliminary title report on the property to see if there arc any unusual i tems involved. The Manager wi 11 work up some estimates as to capacity for water service for their construction. A meeting was also held I Meeting September 16, 1970 -3- .. Pool levels, seepage factors, etc. before a final decision is made on the site. After discussion, Legal Counsel was authorized to commence negotiations with Mrs. Bawson and her Attorney immediately and permission was granted to secure a preliminary title report on the property to see if there are any unusual i tems involved. The Manager will work up some estimates as to capacity , etc. with the prel iminary sketch on the site. The Manager reported that his office also devel oped a capacity curve on Squires Dam on the basis of the topography maps, and as a surface area at the top at 505 feet, it figures at 17.5 acre feet per foot, compared with the 17 acre foot figure we were using, and in the lower reaches i 'c drops down to around 11 .5 acre feet. Water statistic figures will be reviewed on the basis of this capacity to see if there is any significant changes in the loss figures. The Manager requested approval for payment on the expenses for this portion of the project, listing a total due his office of $724.00 for the surveying and office time, and the sum of $850.00 due Pictorial Sciences for the topography maps. He also noted that an estimate of additional time spent by his office and not included in this billing would total about $400.00, bringing the project costs for this portion of the project to approximately $2,000.00 which is under the amount authorized. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, the Board approved payment of these two bills in the amount of $724.00 to Jack Y. Kubota, and $850.00 to Pictorial Sciences . 'Northside" The Manager reported on a meeting held with Vista Irrigation Transmi ss i on District, City of Oceanside and San Marcos County Water District Main Project regarding the proposed "Northside" Transmission Main Project. At that time he briefed them on the idea of developing a feasibility study for a joint pipeline from Santa Fe Road and the Anza Freeway coming west to- ward the City of Carlsbad. VID's representative described a deficiency of the VID southerly of the Anza Freeway and to the west of the Gommunity of Vista and Ocean- side reported that the City pumps all of the water that serves their "Calavera Dis- trict" from San Francisco Peak. San Marcos did not feel that they would be involved since most of the area in the vicinity of the proposed line is pretty much committed to VID. All of the parties agreed that the proposed project may be very worthwhile and will take the matter to their respective Boards and see if they are interested il pursuing this. It was agreed that there should be a conclusion to the preliminary planning not later than January 1, 1971 and that the engineering study would be fund( jointly by the three agencies on the basis of benefits. The Manager will continue tl work with this group on this project and report back to the Board. Water Statistics The Manager reported water production figures for the month of August, 1970 as 7,129 acre feet, with District sales of 541 .l acre feet and deliveries to the City of Carlsbad of 545.5. Water 'losses were com- puted at 42.4 acre feet, or 3.8% for this period. 0 ther I terns : The Flanager reported that he had met with a Mr. Ferronio who is working with the City of Carlsbad on a camper park at Calavera Cake. The District was contacted by letter regarding water service and the Manager called him and explained the situatiol He will be responding to him and will let him know that the area is in our I.D. No. : and it is the District's intention to provide water service. I I 1 The Manager informed the Board of a request from the La Costa Fire Department for the installation of a fire hydrant on the 8" main directly across the street from the station for their purposes. They have indicated that they do not have a faci 1 it: to fund this installation and asked if the District would be willing to install it for them. Cost of the installation is estimated at $760.00 and this amount could be reduced if some of the digging work could be done by their forces. After discussion Board Members indicated that they did not feel they could bear the enti re cost of thc project but that the District might be willing to participate in the costs. The Man? ger was instructed to discuss it with the fire people and see if something can be woi ed out. Plans for a landscaping program at the La Costa Reservoir site are being worked up ar the District is working with the San Diego Gas and Electric Company to see if ours w- be compatible with theirs for the adjoining property. Meetomg September 16, 1970 .. .. . . -4- Announcements : Arrangements will be made for advance reservations for the Carley Porter Dinner on September 24, 1970 in Los Angeles. Directors Maerkle, Palmer, Kelly and Mac Leod will plan to attend this event on behalf of the District. Ponouncement of Convention sponsored by the California Special Districts Association at Fresno, California on October 30-31, 1970. Finances : Purchase Upon motion of Director Carmichael , seconded by Director Mac Leod, and Orders unanimously carried, the Board approved Purchase Order No. 1442, to the I Plan Hold Corporation for one hanging file, for a total amount of $251 .O Special Accounts Upon motion of Director Palmer, seconded by Director Kelly, and Payable unanimously carried, the Board approved payment to Paul S. Swirs in the amount of $270.00 for extra legal services in connection with the La Costa Village lawsuit. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Checks No. 4862 thru No. 490 in the amount of $79,934.85, covering the period September 3, 1970 thru September 16, 1970. Director Carmichael called the Board’s attention to the fact that some cities are now charging a 5% hidden tax on utility bills issued by the San Diego Gas and Elec- tric Company and cautioned the Board on allowing any charge of this type by the City of Carl sbad. The meeting was declared adjourned at 5:02 P.M. I Attest - Secretary of the Board of Directors I Meeting September 16, 1970 -5- .. ... . I ..