HomeMy WebLinkAbout1970-10-07; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE E3OAP.D OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON OCTOBER 7, 1970, P.T 2: 00 P.M. , AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA:
The meeting was called to order at 2:OO P.M. by President Maerkle with Directors Carmichael, Kelly, Mac Leod and Pallner answering roll call. Also present were General Manager Kubota, Legal Counsel Swirsky, Superintendent Henley, Office Secretary, and Charles Trygg, a former Manager of the Carlsbad Mutual Water Com- Dany. District Auditors, Mr. James Gaiser and Mr. Harold Hickey, were also present
for the presentation and review of the audit report for fiscal year 1969-70.
Approval After discussion, upon motion of Director Palmer, seconded by Direc- of Minutes tor Mac Lecd, and unanimously carrjed, the minutes of the regular meeting of September 16, 1970, were approved with minor corrections.
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Audit Report Mr. James Gaiser, District Auditor, reviewed the audit report and
Fiscal Year and pointed out the significant changes which occurred during the fiscal year. He also informed the Board that they are in -the pro- cess of preparing a letter of recomRendations which will be presented at the next Board meeting. After further discussion, upon motion of Director Palmer, seconded by Director Carmi chael , and unanimously carried, it was moved that the District accept and approve the audit report for fiscal year 1969-70 ending June 30, 1970, and commend James M. Gaiser 8. Company for a job we14 done.
Mr. Gaiser and Mr. Hickey left the meeting at this time, 2:17 P.M.
Committee Reports :
City of The Manager reported that the City and District Staffs did not have Carl s bad their regular meeting last week as the City Manager was out of town,
7 969-70 supplementary information in detail with the Board of Directors
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In regard to contacting HUD officials concerning the City's Water System Improve- ment Program, the Manager reported that after the last meeting he and the Legal Counsel were advised that HUD has moved all of its functional units to the Los Angeles area. The Manager was able to make contact with the Program Manager in Los Angeles, Mr. Dallas Martin, and informed him of the District's concern for the status of the Federal Grant as it relates to the affairs of the District. Mr. Martin had asked that he be allowed time to locate the file and to digest its contents before taking any action on the matter. He indicated that after his com- plete review of the fi 1 e a meeting should be call ed with the District and City officials to restate our respective positions and have an understanding on the project among the two agencies.
Legal Counsel reported that the City of Carl sbad did open and review their bond bids for the 1.25 Million Dollars bond issue for the funding of this project last week and awarded the bonds to the second low bidder , the firm of Goldman Sachs &
Go., at an interest rate of 6.628%. It was also reported that certified copies of Resolution No. 256 have been sent to all agencies involved and an Affadavit of Mail ing has been placed on file.
Legislation Legal Counsel reported that as matters now stand, the Governor having signed AB 1817, this Bill will become law after the ninety day period .
'I The Manager reported that final arrangements have been made for the luncheon with Assemblyman John Stull and Board Members will convene at the La Costa Country Club two weeks from today for the 1 uncheon meeting.
San Diego County The Manager read in full a letter dated October 5, 1970 from Water Authority the General Manager of the San Diego County Water Authority
District construction program and scheduling of treatment facilities at Auld Valley to serve the Second San Diego Aqueduct. Director Kelly informed the Board that this proposed modified program is also scheduled to be discussed at the Water Authority Board Meeting scheduled for tomorrow afternoon.
regardi ng the proposed modi f i cation of Metropol i tan Water
Legal Counsel :
La Costa Village Legal Counsel reported that the Brief on the La Costa Village Law Suit Sui t whi ch was due yesterday has been f i 1 ed. Copies of this document were distributed to Board Members for their review and information. He explained that with the legal proceedings through the Appel- late Court this case could go as long as twenty-four months before a decision is
passed down. The easement documents for La Costa Village hit No. 1 pipelines have been submitted by the Developer and Legal Counsel will be getting the subor- dination agreement and then will get the title documents on it.
General Superintendent:
La Costa The Superintendent reported that work on the La Costa South Sub- Subdivisions division Units is pretty static right now with mostly cleanup and
paving going on. Grading operations are continuing in La Costa Val. ley Unit No. 5 for the widening of the street in that area. Preliminary grading op- erations are also underway on the new La Costa Meadows Subdivision which includes a total of 230 parcels in the area east of the District's La Costa Reservoir.
Operations: It was reported that the recent brush fire in the La Costa area burned around the Reservoir but there was no damage to the structure and only some of the soil protector in the landscaped area was burned. The District is con- tinuing with its routine maintenance work weeding and locating valves and valve cans throughout the system. The crew has also been painting and chipping at "B" Pumping Station getting this unit in shape. Considerable time is also being spent in the warehouse area cleaning and refurbishing the valves from Calavera Vault which are to be used for the El Camino Real Highway Project. The District is continuing its water delivery at 20 cfs and the water level at Squires Dam is gaining about .7 per day anc is now up to 492.2 feet.
Accounting Mrs. Simpson reported that with the completion of the audit, the post- Officer ing of the accounting records is now being completed for the first Quar
that period. Subsequently, detailed financial reports will be submitted to the Boar0 on a regular monthly basis. The Manager reported that regular staff meetings are being scheduled to review all phases of the District's operation and it is planned to develop a detailed report for submission to the Board monthly.
Di s tri ct A report on the mechanical condition and maintenance costs of the Dis- Vehicles trict Is roll ing stock has been prepared by the Superintendent, the Ma- nager reported, and this material is being reviewed and a report wi l l be made to the Board. This will be a composite report with recommendations to the Board on (1) specific recommendations on what to do with the existing units; and (2) a bas plan on maintaining this equipment.
General Manager:
El Camino Real The Manager reported that the El Camino Real Highway Project has Highway Project now been put out to bid by the County and State Division of High- ways and the bid call is for November 5, 1970 in Los Angeles. In that connection, the Manager informed the Board that he would like to discuss the mat ter of offering to any prospective contractor the use of the District's yard in the back as an operations center, under certain conditions. He suggested the following conditions: (1) the contractor to grade and d.g. the other road easement on the sou side of the District's property and install the 24" culvert drain; (2) fence off thei facilities from the District's; and (3) furnish the District with liability insurance The District would furnish to the site water and sewer connections with the Contract0 to supply telephone service, electricity and a meter connection. After discussion, the Board agreed to offer the site on the conditions outlined and the Manager and Leg Counsel were authorized to prepare an information sheet to be mailed out to all plan holders for the project. The Manager pointed out that contractors bidding the job ar- being advised that they wi 11 be paying the standard rate for water on this project as opposed to the construction rate which was in effect for several years in the Distric
The Manager reported that the District's El Camino Real Highway Project job has gone very slowly during the past month as there is only a limited amount of work that the Contractor can do until the County commences their project. The Contractor is now working in the area of Line "C" and the Kelly Line relocation. The Manager present- ed for approval Progress Payment Mo. 4 covering the period ending September 30 , 1970,
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1 ter of the new fiscal year and financial report will be prepared for
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listing total earnings to date of $98,875.00, less retention and amounts paid previously for a net amount payable of $1,630.00. After discussion upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, the Board approved payment of Progress Payment No. 4 to the Don Hubbard Contracting Company
in the amount of $1,630.00.
Right of The Manager informed the Board that there is a small triangle of Way - Kelly the Kelly and Robertson land which wl'll be involved in the con-
& Robertson struction of the new vault at Line "C" and that he had contacted
cated that they would consider a 2" outlet with 2" meter and pressure regular at the ranch house. The Manager explained to him that he felt that this was a reason- able expense and in line with the District's policy and had pledged this installa-
tion to them. The Robertson property is now taking water delivery from the old Calavera Line from the City of Carlsbad and are negotiating with the City on the cost of running approximately 2,000 feet of line to make the new connection with the District. It was the Manager's recommendation that a fire hydrant be installed for fire protection purposed in this area at the time the Robertson connection is made and that the District participate in this cost. After further discussion, upon motion of Director Carmichael , seconded by Director Mac Leod, and unanimously car- ried, the Board ratified the Manager's agreement on right of way for the Kelly- Robertson property.
The Manager reported that in the Agua Hedionda Creek area where the Contractor is now working four joints of pipe were found to be leaking and were dug up and we1 d- ed up. In taking these up they also came across three joints that were leaking and a1 so found several joints where there were various stages of corrosion in the s tee1 . He explained that they are concerned as to what the situation is in that swamp area on the Irwin Kelly property and requested the Board's consideration and authorizatio to proceed to dig up random joints through this lower reach to see if we can isolate the degree of deterioration of this line and make the necessary repairs during this construction. A total of 104 joints are involved in this area and plans wi 11 be worked out to expose either every third or fourth joint or to go in sequence until n
bad joints are located. After further discussion, upon motion of Director Mac Leod, seconded by Director Kelly, and unanimously carried, the Board authorized the Manage to go ahead with the repairing of this line as outlined.
Santa Fe Reservoir The Manager reported that the adjusted total costs for the Project Report Santa Fe Reservoir Project have been compiled and show a total project cost of $59,948.00. In comparing this with the origin estimate of $51,700.00, he pointed out that this was on the construction costs only and with the extra work on the dome and the expenses for contract administration, th overall figure is in 1 ine with the original estimate. A written report on the enti r project will be submitted to the Board on this project at the next meeting.
I them about the right of way for this parcel. Mr. Robertson indi-
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La Costa Plan checking has now been completed on the La Costa Meadows Unit Subdivisions No. 1 Subdivision, the Manager reported. A composite map of com- plete distribution system for that entire area, including the new 1 ands that the La Costa people want to have annexed to our District, is now being prepared by the Manager Is office. The Manager call ed the Board's attention to a small triangle of land, a portion of Lot 57 of this Subdivision, which is in the District's Improvement District No. 2 and is nonbuildable. He explained that the La Costa people have as ked for an expression from the District on the possi bi 1 i ty of deannexing this parcel from E.D. No. 2, as has been recommended by the Assessor's Office for assessing purposes. After discussion, upon motion of Director Kelly, seconded by Director Carmichael , and unanimously carried, it was moved that the Dis- trict was moved that the District indicate its wi 11 ingness to deannex a portion of Lot 57 of the La Costa Meadows Unit No. 1 Subdivision that is now in I.D. No. 2.
Squires Dam Following up on the sketch data on the proposed site for the Squires Expansion Dam expansion program presented by Director Kelly at the last meeting the Manager reported he had checked out the following information on the site. The pool elevation was checked out at 525 feet, with a total of 33 acre feet of surface area which could be uti1 ized for a storage capacity of 600 acre feet with a large embankment of 80 feet. After further discussion on the matter of obtai ing on-si te materials for construction, Legal Counsel was authorized to proceed on the negotiations for the purchase of the entire parcel with an option for the purcha of a core material area.
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"Northside" A report on the meeting which was he7 d with the other interested Transmission agencies on the proposed "Northside" Transmission Main Project has Main gone out to a1 1 participants , the Manager reported, and we are now awaiting some comments back from them and their respective Boards. The Manager informed the Board that in making his contact with HUD on the City matter, he had been referred to one of the Finance Officers who had conducted the District's audit at the time the Headquarters Building was built, and he asked if the District had any programs that HUD could be of financial assistance. The Mana-
ger pointed out the basic engineering planning for this project could possibly be financed through the HUD Program with an interest free loan, if the District deter- mines that it wishes to proceed with the project.
La Costa Fire The District has received an authorization from the La Costa Station Hydrant Fire Department and they would pay for the entire fire hydrant,
the Manager informed the Board. Cost of the instal lation has be set at $780.00 including backhoe work, and a purchase order covering the work has be issued to the Don Hubbard Contracting Company. It was the Manager's recommendation that the District participate in this project and share this expense. After discus- sion, upon motion of Director Palmer, seconded by Director Kelly, and unanimously ca ried, it was moved that the District share the cost of the installation of the fire hydrant at La Costa to the extent of 50% of the project.
Other I tems :
The Manager pointed out several i tems in connection with the fire 1 ast week-end, the assistance of the Answering Service in notifying District personnel , the time and ef fort spent by the Board President who came out to assist, and the fire flow capabi- lities which were provided by the District for the many fire units responding to thi: fire.
Water Statistics The Manager reported that meter readings for the past month sho\ a production of 1,138.4 acre feet for the month of September, 1970, with an extremely low loss of 22 acre feet, or 2% for that period.
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I Notice has been received from the San Diego County Water Authority that the Metropo- 1 i tan Water District has scheduled a shutdown of the Aqueduct between December 2, and December 7, 1970, for cleaning and repairs.
A listing of the delinquent accounts as of October 2, 1970 was reviewed listing a total outstanding this date of $2,724.86.
A proposed tentative parcel map has been received from the City of Carlsbad Planning Commission on a lot split under consideration on the Paul Ivicevic property. The Manager explained that the owner has a private 1 ine in our road easement and in orde) to split the property it will be necessary to construct a minimum size pipeline of 6' in diameter from our existing pipeline in Ponto Road to his property. Since this is in an "M" Zone, the City Fire Department is recommending this be increased to an 8" 1 i ne and the District has no objection to this recommendation. The Manager wi 11 be preparing a report to the Planning Commission outlining the District's recommendatiot on this property.
The Manager reported that soils tests are now being conducted on the proposed High School site on tho Allan Kelly property and they are now seriously negotiating for the property.
The Manager called the Board's attention to a situation which is developing with the City of Carlsbad on the matter of water service to the Caldwell Ranch located behind the El Camino Mesa Subdivision. Mr. Caldwell was refused service by the City and wa: referred to the District. A new subdivision line is coming right up to the property 1 ine of the Cal dwell Ranch, the Manager informed the Board, and the District has takr the position that he is our customer and we will negotiate with the City of Carlsbad for a connection at the end of their pipeline under an agreement such as was used at the Carlsbad Dragway.
The Manager reported that Mr. Ralph Palmer is beginning his expansion program at his Magnedyne P1 ant north of the District Headquarters and has as ked if this District would be wi 11 ing to participate i r? extending the County sewer 1 i ne to his property. After discussion, the Manager was instructed to look into the matter further and re- port back to the Board.
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The Manager reported that the Office Staff has been asked to proceed with obtaining estimates on the costs of refurbishing the offices and proposals are also being obtained on the installation of the planter boxes for the building,
President Maerkle suggested that in recognition of their efforts on behalf of AB 1817, and other important water agency legislation, it might be a nice gesture if the District sent one of its Directors to the California Special Districts Associa- tion Convention which is scheduled for October 30-31, 1971, in Fresno, California. After discussion, upon motion of Director Kelly, seconded by Director Mac Leod, and unanimously carried, it was moved that the District send a delegate to this conven- tion. Upon motion of Director Carmi chael , seconded by Director Mac Leod, and un- animously carried, it was moved that the District send Director Palmer to this con- venti on as the Di strict 's representati ve.
Announcements :
Notice regarding Perris Dam Groundbreaking Ceremonies to be held Friday, October 23, 1970, at lO"30 P.M., with luncheon at the March Airforce Base following this event. Reservations are to be placed not later than October 19 , 1970.
Purchase Orders: The Manager requested permission to purchase an ;AM-FM radio for
cussi on , the Manager was instructed to get some price estimates for the Board's consideration at the next meeting.
Special Accounts Payable:
Upon motion of Director Mac Leod, seconded by Di rector Palmer, and Unanimously carried, the Board approved payment to Swi rsky and Sauer in the amount of $480 $00 for extra legal services performed during the month of August, 1970.
Upon motion of Director Carmi chael , seconded by Director Kelly, and unanimously carried, the Board approved payment to Jack Y. Kubota in the amount of $1,537.00, covering services for the General Manager's office of $1,464.00 for the month of September, 1970, and a total of $73.00 for liaison services under the El Camino Real Highway Project contract.
Investment Upon motion of Director Palmer, seconded by Di rector Mac Leod, and Funds unanimously carried, the Board ratified the investment by Treasurer Kelly of the $100,000 time deposit renewal for an additional sixty days, plus $20,000 from the Sinking Fund of I. 0. No. 3, for a total time deposit of $120,000 par value, bearing interest at the rate of 6.75%, maturing November 30, 1970.
Ratitication Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Checks No. 4909 thru No.
1970, thru October 7, 1970.
There being no further business to come before the Board, the meeting was declared adjourned at 5:03 P. M.
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the District Office at a price not to exceed $100 .OO. After dis-
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4939, in the amount of $8,653.86, covering the perilod September 16,
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ATTEST :
./" -LA "/&.LU/- Secretary of the Board of Directors
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