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HomeMy WebLinkAbout1970-12-02; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON DECEMBER 2, 1970, AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:05 P.M. by President Maerkle with Directors Kelly, Mac Leod and Palmer answering roll call. Director Carmichael was absent at the request of the Board attending the Irrigation Districts Association Fall Con- vention in Los Angel es. A1 so present were Legal Counsel Swirs ky , General Manager Kubota and Executive Secretary. I - Approval of After discussion , upon motion of Director Palmer, seconded by Di - Mi nu tes rector Mac Leod, and unanimously carried, the minutes of the regular meeting of November 18, 1970, were approved as written. City of Carlsbad Regarding the HUD Program, the Manager reported that he had had a con- ference with the City Manager and City Engineer and delivered to them one of our service area maps with the attached certification that there is no duplication of District facilities in their program. The City Manager was willing to sign it but the City Engineer wanted the City Attorney to look it over before it was executed. The District Manager will be checking back with the City Engineer's office in a couple of days on this matter. It was also reported that the District has re-es tab1 ished our contact with the City Manager and a Ci ty-Di stri ct staff conference has been scheduled for next Friday morning at the City Hall. Legal Counsel informed the Board that the matter of work- ing up an offer to the City of Carlsbad for operation of the City water system will be brought up from time to time for discussion at regular Board meetings. San Diego County No report Water Authority Cal i forni a Speci a1 A membership resolution for this organization will be pre- 1 Districts Association sented to the Board for adoption at-the next resul ar meeting Legal Counsel : North Carlsbad Legal Counsel reported that the legal notice requirements were not Detachment followed through on for the North Carlsbad detachment proceedings December 7, 1970, meeting of LAFCO as planned. The proposed special meeting of the District Board is a1 so off and the City of Oceanside has dropped al 1 plans to com- plete this detachment by January 1. As the matter now stands, they will not under- take any further proceedings until after January 1, 1971, and will plan to include two additional parcels, the old Stei ger homestead and another small parcel , in one proceeding. Election The Registrar of Voters Office has been contacted regarding the Di- Certificates rectorships commencing January 1 , 1971 , and the District was advised and therefore this matter was not on the meeting agenda for the that certificates of election will be sent out after the first of the year. I Squires Dam Legal Counsel reported that the District now has a meeting set for Expansion tomorrow morning at 10:30 A.M. at his office with Mr. Tellam, Mrs. Dawson Is Attorney, and the Manager for the purpose of negotiating for the dam site. The group may also be making a field inspection and Legal Counsel requested any special instructions that the Board might have for negotiating this matter. The Board discussed several items which would be in the District's favor in adjusting the price per acre down from the original price of $3,000.00 suggested by Mrs. Dawson. There would be no sales commission involved, all surveying has been done at District expense, and she would be relieved of the taxes, etc. Taking these points into consideration, the Board discussed a price range of $125,000.00 to $135,000.00, with a 10% option consideration, and Legal Counsel will use this range in his negotiations with Mrs m Dawson. La Costa A1 1 of the 1 egal notices have Gone out on the hearing on the detach- De tachmen t ment of the La Costa property in the 01 i venhai n District and the hear- ing has been legally advertised for December 16, 1970. LAFCO Speci a1 Legal Counsel reported that he was invited to be on a Special Advisory Committee Committee of LAFCO to work out a procedure for the implementa- tion of Assembly Bill 1155 which provides for speci a1 district representation upon the Local Agency Formation Commission and the adoption of rules and regulations relative to the latent powers of special districts. The committee is composed of legal counsels from special districts, Leroy Wright, Don Martinson, Wallace Peck and the Executive Officer and his Assistant from LAFCO, Mr. Robert Small and Mr. Skip Schmidt. The first meeting of the group was held yesterday and plans were discussed for initiating the proceedings under this new law. It is anticipated that LAFCO wi 11 adopt the resolution i nl: ti ating proceedings for the speci a1 districts at their December 7, 1970 meeting and call a meeting of the presiding officers to de- termine if they want to go ahead with the procedure. LAFCO then establishes an ad- visory committee which will then basically be composed of 1 to 3 individuals from eac special district and this wi 11 require a meeting of the selection committee on Januar 11, 1971. Legal Counsel informed the Board that he felt it would be advantageous for the District to proceed with this program and obtain representation of speci a1 dis- tri cts on LAFCO and not worry about the latent powers. Legal Counsel wi 11 keep the Board informed on this matter and the procedural steps to be taken. Accounting The financial statements covering the four months period ending October Off i cer 31, 1970 were presented by the Accounting Officer. Investment Treasurer Kelly reported the investment of District inactive funds as Program fol 1 ows : I Time Depos i t $100,000.00 Par Value 5.50% Maturing March 1, 1971 Time Deposit $ 72,400.00 Par Value 5.50% Maturing Dec. 1, 1971. After discussion, upon motion of Director Mac Leod, seconded by Director Palmer, and unanimously carried, the Board ratified the Treasurer's action on these investments. General Manager: El Camino Real The Manager reported that the Contractor is now in the process of Highway Project finishing the Line "C" Vault project. The Robertsons experienced Hubbard crew put in a d.g. road using material from the District's Squires Dam area. A meeting was a1 so held with the Contractor regarding the compaction specifications and he has been advised that the District will entertain a request for extra compen- sation to cover the scope of work for the additional compaction requirement for the portions of the project that we have instructed him to delay. Progress Progress Payment No. 6 covering work completed through November Payment No. 6 30, 1970, was presented for payment, listing gross earnings of $119,549.00, less retention and previous payments, for net amount due of $3,465.00. After discussion, upon motion of Director Mac Leod, seconded by Director Palmer and unanimously carried, the Board approved Progress Payment No. 6 to the Don Hubbard Contracting Company in the amount of $3,465.00. Right of Based on the authorization of a lump sum settlement of $300.00 for the some problems in using the roadway during the recent rains and the Way Robertson easement for Line "C", the Manager recommended that Director Kelly be offered a 1 ump sum amount of $400.00 for the right of way across his property, a 20 ft. strip, 160 feet long. He explained that Director Kelly had offered to dedicate it to the District at no cost but that he felt it only fair that he be compensated as other property owners. After discussion, upon motion of Directo Palmer, seconded by Director Mac Leod, it was moved that the sum of $400.00 be author ized to Director Kelly as payment for this easement. Four Ayes. No Nays. Director Kel ly abs tai ni ng . Motion carried. Highway The Manager informed the Board that there has been some foul up and the Contract State has not awarded the contract this week as planned. In the mean- time, the Contractor has looked over the District site and will take it subject to the terms and conditions specified by the District. They are also in- terested in the Kutlesa construction yard to the north but if they can ' t get that site, they will take the District's and install a trailer. The County and State will call a regular construction meeting on the project sometime next week. The Manager brought up another issue re1 ated to the highway job, a request from Don Hubbard concerning the operation on a commerci a1 basis of a decomposed granite pit I Meeting December 2, 1970 ,. . ,. -2- at Squires Dam to provide select material for this construction project. In nego- ' ' tiating for this operation as a private venture, Mr. Hubbard has proposed the con- struction of an a1 ternative truck route from the District Headquarters site norther- ly to Squires Dam with, the royalties on the operation to apply towards.his expenses for the road. After discussion, it was ,decided that the Manager should look into the matter to see if it is feasible and if the property owners would be receptive to having the .road traverse their properties. A report on the matter will be made at the next meeting. La Costa The Manager reported that the La Costa Meadows Unit No. 1 Subdi - Subdivisions vision will go for recordation next'week and several meetings have been held with Rancho La Costa and the San Marcos County Water Dis- tri ct as to where we are going on Units No. 2, 3 and 4. A s tu'dy map of the area was displayed and the Manager explained that .in the earl ier planning study the Di s- trict service .area was .to include a portion of the land lying within the boundaries of the San Marcos County Water District. The San Marcos people have looked at this and consider it to be their territory and would rather not g.ive it up. They came back with an alternative which would include the relinquishment of a portion of their area and the District would re1 i nquis h a small portion to San Marcos. Rancho La Costa wants to go ahead wi th Units 2, 3 and 4 and they are prepared to construct the, main pipeline back to Santa Fe Road and at that point the two Districts wi 11 be talking about a pipeline back to the Aqueduct either at the Encini tas Road point( or down to the Questhaven area in the San Marcos service area. Terms discussed at a staff level call for this District to enter into a short term contract with San Marcos to take a minimum amount of water to serve these systems, about 5 cfs,, for a period of not to exceed two years. At the end of the two year period both agen- cies will have cometo a conclusion and will either build a joint pipeline back to the Authority connection at Encinitas Road or at the Questhaven area. The Manager pointed out that the project is going to take a lot of very careful negotiations and time to work out financing,programs. After further. discussion, upon motion of Director Kelly, seconded by Director Palmer, and unanimously carried, it was moved that the District accept the preliminary boundary adjustment for the ,La Costa Meadows area as outlined by the Manager. Piezometer The Manager reviewed a proposal submitted by the FURGO Co. for the Sys tern refurbishing of the piezometer system at Squires Dam. The proposal included a complete inspection of the facilities by two men of his staff in order to make an evaluation on the equipment .and any refurbishing. The fee for this service would be a sum not to exceed $300.00, on the basis of a sched- ule of fees which they have included. It is anticipated that the total project budget will be in the o'rder of $1,000.00.. After discussion, it was the Board's position that whatever information they are on of an investigation nature should be at their own expense. The Manager will ,discuss this with them and try and work this out. Office In accordance with discussions at the last meeting, Mrs. Norma Bowers Renovation has been contacted, the Manager reported), and she has .submitted a pro- posal on the carpeting and draperies for the offices. She proposes to furnish full length draperies for a total of $750.00, and install the carpeting in the two offices for a total of $1,350.00. This $1,350.00 is not a fixed amount, he explained, depending on the type of installation. After looking over samples of carpeti'ng and drapery material and discussion on price ranges, the Board decided to look into, other proposals and the Manager was instructed to contact the May Company, Penny's and Sears Roebuck & Co. 1 I I Ba ti qui tos The .Manager reported on his attendance this morning at a meeting of Lagoon Area the San Diego County P1 anning Department at .which Rick Engineering Development submitted to the County a proposed development plan for the Don Ayres holdings in the Batiqui tos Lagoon area. A copy of the plan was dis- played for Board Members and discussed. The Manager informed the Board that the District has filed a letter on the project that we have a water system capacity for the enti re area, which involves approximately 2100 acres and a projected population of 45,800. The Manager reviewed a letter which was presented by the City Manager at the County' meeting protesting the development without annexation to the City and threatening to take legal action to ha1 t the project because it is in their sphere of influence. Meeting December 2, 1970 .- 3 ,- . .. .. . Mc Reynold's The Manager reported that Mr. Andrew Mc Reynolds had advised him by Mobile Home telephone that the City Counci 1 took action on his proposed home park and the project will get underway shortly. The Manager noted that there is a matter to be worked out on the District 1 ine which traverses this site. Northsi de The Manager informed the Board that he had tal ked to A1 Ruden, the Transmission Oceanside City Engineer, prior to the meeting, and their Council took Northside Transmission Main and have indicated their willingness to participate in this study. CorrespondencelAnnouncements: The Manager reviewed the following correspondence and announcements: (1) Announcement of dedication of treatment pl ant, December 6, 1970, Rancho Santa (2) Notice from Fair Employment Practice Commission concerning employee selection (3) Annual request from Water Authority concerning payment of Authority taxes. No I action upon the District's request for the planning study on the Fe Treatment Plant. met hods . action is required on this matter. Finances : Speci a1 Accounts Payable: A statement from Randal 1 Mi tchell , covering services through December 15, 1970, wi 11 be processed for payment in accordance with his contract. Upon motion of Director Palmer, seconded by Director Mac Leocl, and unanimously car- ried,.the Board approved payment to Jack Y. Kubota for the following statements: I General Manager ' s Off i ce $ 810.02 Engineering Projects 267.50 La Costa Planning Study 129.50 Squi res Dam Expansion Program 89.00 El Cami no Real Highway Project 105.00 $ 1,400.00 Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Checks No. 5065 thru No. 5085 thru December 2, 1970. in the amount of $29,363.63, covering the period November 19, 1970, There being no further business to come before the Board at this time, the meeting wt declared adjourned at 5:07 P.M. ATTEST : c '-.. ,., yp. '2- R "8. i &.3,+2.."-.#&< ..-, I Secretary of the 'Board of Directo'rs Meeting December 2, 1970 -4- .. . ..