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HomeMy WebLinkAbout1971-01-20; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON JANUARY 20, 1971, AT 2:00 P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: I President Maerkle called the meeting to order at 2:OO P.M. with Directors Carmichael, Kelly, Palmer and Mac Leod answering roll call . Also present were General Manager Kubota, Legal Counsel Swirsky, Public Relations Consultant Randall Mitchell (2:05), Superintendent Henley (as noted) and Executive Secretary. Approval Upon motion of Director Palmer, seconded by Director Mac Leod, and of Minutes unanimously carried, the Board accepted the minutes of the regular meeting of January 6, 1971, as written. Committee Reports : City of Legal Counsel reported for the Special Committee on the proposal to the Carlsbad City of Carlsbad for the District operation of their system. The Commit- tee has not been successful in getting the City audit reports as the doc- uments are not on file in the County office. At a luncheon meeting today the Commit- tee discussed the possibility cf putting the City on notice that the District is in- vestigating the possibility and feasibility of an operating agreement and also re- questing the City work with the District on a committee level . Copies of a draft of a letter proposal to be submitted to the City were distributed to Board Members for their review. Legal Counsel explained that the letter would be directed to the Mayor and would be hand delivered to him. After discussion, upon motion of Director Palmer seconded by Director Kelly, and unanimously carried, it was moved that the Board adoF this method of communi cation between the Board of Directors and the Mayor and send th letter. Mr. Mitchell suggested that the District time the approach to the Mayor so that the Carlsbad Journal has some consideration on the release of this important con muni ty matter and perhaps plan a joint announcement and picture of the Board Chai rmar and Mayor. After further discussion, it was agreed that Mr. Mi tchell will work with the Board Chairman and make arrangements with the Mayor for a mutually agreeable time for a news release on this document. San Diego County Director Kelly reported on the regular monthly meeting of the Water Authority Board of Directors of the San Diego County Water Authority and B activities of that agency. Carlsbad Chamber A report on the regular meeting of the Carlsbad Chamber of Commev of Commerce was given by Director Carmichael who attended on behalf of the District. Pub1 i c Randall Mi tchell reported that another story was put out on the North Relations Carlsbad Detachment matter and the action taken by the District to com- plete these proceedings. He informed the Board that he was advised by the Carlsbad Journal that their editorial on the District and the HUD Grant matter WI judged the best in the State by the California Newspaper Publishers Association and that pub1 i ci ty on this award might bring up this matter again. Legal Counsel : Pi pel i ne Legal Counsel reported that the District has received another payment Anti trust from the American Pipe and Construction Co. which constitutes the 5th Suit payment on the pipeline suit. I AB 1817 Offici a1 printed copies of AB 1817 have now been received by the District and a certified, framed copy of the document has also been presented to tt District by Assemblyman John Stull who sponsored the original Bi 11 e The Manager wil. direct a letter to Mr. Stull thanking him for the framed copy and asking that he keel the District advised of any proposed changes or amendments that might neutralize thi: Bill e AB 1155 Legal Counsel reported that President Maerkle, the District Manager and hc LAFCO attended the January 11, 1971 meeting of the Local Agency Formation Com- mission Special Advisory Committee which was held for the purpose of dete: mining by a vote of the presiding officers whether the proceedings under AB 1155 shol be completed. The resolution did pass and the next course of action is that there w' be a February 8, 1971 meeting of this Special Committee again to adopt rules and reg1 1 ations on the 1 atent powers and each District is to appoint their representative. Legal Counsel informed the Board that they should consider the matter and come up wi. a decision as to who will be the District's representative at the next meeting. North Carlsbad Legal Counsel reported that the publication on the North Carlsbad Detachment Detachment appeared in the Oceansi de B1 ade-Tri bune and the Carl s bad Journal on January 14, 1971 and wi 11 appear again tomorrow. City Attorney Smith also advises that the mailing of the notices has been accomplished by the City of Oceanside. A1 1 of the necessary things the District has to do have been mailed and processed by Legal Counsel and the resolution of the San Diego County Wate Authority approving this detachment was adopted on January 14, 1971. With the com- pl etion of these 1 egal requirements , the District wi 11 proceed with the publ i c hearin on February 3, 1971. La Costa Meadows Legal Counsel reported that the resol ution approving the La Costa Detachment and Meadows Detachment and Annexation was adopted by the San Diego Annexation County Water Authority on January 14, 1971. Because there is 100 consent of the property owners involved, no publ i c hearing is re- quired and the District will be in a position to adopt a resolution finalizing these proceedings. District action will be delayed because of an error of omission on the LAFCO resolution concerning the 100% consent and inclusion in I.D. No. 1 and I.D. No. 4. A new resolution incorporating these items will be supplied by LAFCO and the Dis- trict will complete the proceedings at the next regular meeting. Superi n tenden t ' s Report : The Superintendent reported that the County's El Camino Real Highway Project is going full scale and the Contractor has commenced extensive grading operations. Work on the test holes and inspection of the main transmission 1 ine in the Agua Hedionda, Cree area has been completed and all joints were found in good condition with the exceptio of one small area, which was cleaned up and repaired. Total costs involved for the job, including equipment rental, welding and District labor, are $1,024.00. It was reported that 100 feet of the chain link fencing at "B" Reservoir was removed sometirr Sunday night. The loss has been reported to the Sheriff's Department and the Dis- trict's insurance carrier but it was found that this type of vandalism is not covered under the present pol i cy. Work has been started on the temporary servi ce to the I rwi Kelly residence and applications are pending from the Paul Ecke Ranch for two new 4" meters to serve Ukegawa Brothers. An inspection on the interior painting of the thre reservoirs under the Taylor and Hoover Unit "E" contract is now being conducted by th painting contractor and a report on any flaws to be repaired under the guaranty will be presented at the next meeting. The water level at Squires Dam was reported at 499.6 feet, with Authority delivery at 6 cfs. Approval of A price 1 is t on Electrol ux and Sears, Roebuck & Co. vacuum cleaners Purchase Order and hand sweeper was reviewed by the Superintendent and he recom- mended that a vacuum cleaner and hand sweeper be purchased for the maintenance of the new carpeting. After discussion, upon motion of Director Kelly, seconded by Director Palmer, and unanimously carried, it was moved that the District purchase a Sears Wet-Dry Model Vacuum Cleaner at $72.40 and a hand sweeper at $15.37. Accounting Officer: Mrs. Simpson reported that water revenues have decreased sharply with the recent rain but that property tax revenues from the County of San Diego are coming in well. Two additional investments of inactive funds were made by the Treasurer for 30 and 60 day periods in order to al low for funds to meet a bond and interest payment of $93,000 which is due the last part of February. Inactive Funds Treasurer Kelly reported that the following investments were made Investments with the Security Pacific National Bank: I I I Time Deposit of $100,000 Par Value -- Int. Rate of 4.75%, maturing 2/16/71 Time Deposit of $100,000 Par Value -- Int. Rate of 5.00%, maturing 3/16/71 After discussion, upon motion of Director Mac Leod, seconded by Director Palmer, and unanimously carried, the Board ratified these investments by the District Treasurer. General Manager's Report: El Camino Real The Manager reported that the Contractor is moving along on the Pipeline Contract pipeline project and working among the other utility people who are re1 ocating their facil i ties. The 1 id for the Terramar Vault has been poured and they are now making two connections both going toward the Wieganc Ranch. Meeting January 20, 1971 -2- El Camino Real The District has set one water construction outlet across from Highway Project Laguna Riviera for the Contractor's grading operation and another Company has started to rough off the road to be built to the back in accordance with the agreement involving the use of the property for their construction office and storage yard. A letter agreement covering this arrangement has gone out to the Griff ith Company for execution and they are also to provide the District with a Certificat of Insurance. The Manager reported that Everett Robertson is now off the City's Calavera Line and receiving service from the District and Irwin Kelly is pulling off their line this afternoon. With respect to the Laguna Riviera Vault, it was reported that the Ci ty Manager has sent in a letter and wants justification of why the District is asking for $5,000 as the City's participation in this project. The Manager will respond to him and explain the matter. connection is pending near the Headquarters site. The Griffith 1 I La Costa The Manager reported that in putting together an agreement to present Subdivisions to La Costa on the A1 ga Road transmission main to serve La Costa Mead nancial responsibility that should be decided. He pointed out that if the District permits La Costa, for the purpose of serving these subdivisions, to build this pipeli and if we make a determination that it will be the General District's responsibility commit itself for the bui 1 ding of a transmission 1 ine from Rancho Santa Fe Road to an Aqueduct connection at some certain time, there should be a clear understanding betwe La Costa and this Board on these financial responsibilities. The proposed routing an sizing of the Alga Road line were discussed and the Manager informed the Board that t Districts would be better off to make a commitment for an 18" line at this time, and for what we see now in that reach, this diameter would be adequate. After further di: cussion, it was the consensus of the Board that the District should negotiate to have La Costa build the Alga Road transmission 1 ine for the District and the District comm itself for the building of a transmission line from Rancho Santa Fe Road to an Aquedu connection at some future time. Upon motion of Director Carmichael, seconded by Di- rector Mac Leod, and unanimously carried, it was moved that Legal Counsel and the Man ager be authorized to work out this agreement with La Costa on this concept, subject the final draft coming back to the Board for approval. La Costa A release of this Subdivision has been requested by La Costa so that i Greens may be cleared through the County, the Manager reported e He expl ained Subdivision that these lots were created after the street was built and the Distri has at the present time a $1200.00 cash deposit from La Costa for maki these connections when the development takes place. After discussion, it was agreed that the District should require a guaranty of $2500.00 on this project which would i cl ude the $1200.00 now on deposit, with La Costa to supply the remaining $1300 .OO as cash deposit or in the form of a performance bond. Upon motion of Director Kelly, seconded by Director Mac Leod, and unanimously carried, it was moved that the Distric. approve the water system for the La Costa Greens Subdivision and accept this guaranty for the water service requirement. Tri -Ci ty The Manager reported that following our last meeting he had met with Transmission Richard Aldrich of Oceanside and Tom Wilson, the Engineer from VID at Main the Oceanside City Hall and continued discussions on the proposed Tri. City Pipeline. Oceansi de and Vista both feel that they want to pursui this job but their feeling was rather than the three agencies conducting individual studies, that they sponsor collectively one study and that each agency should compile as a first phase of information the capability that they would want and maybe some si locations from their individual points of view, and operating conditions such as pres ure zones, reservoirs, storage, etc. Each of the agencies would make a preliminary report for this and prepare information within ninety days, after which they wi 11 pro ceed with the three agencies hiring one firm to conduct the study. They also discuss1 the possibility of the San Diego County Water Authority sponsoring and financing the project. The Manager recommended that if the District wishes to proceed with the pro; ect that he be authorized to proceed with this first level of evaluation of this nor- thern route. After discussion, upon motion of Director Palmer, seconded by Director Kelly, and unanimously carried, it was moved that the Manager be authorized to proceec with the first level of the planning and make our study for the project on these operi ti onal matters . ows Unit No. 2, there is one important question on the matter of fi- Filtration The Manager reported that the City was asked to make their determinatior Program on filtered water needs and the City Manager was to have taken the mattt to the City Council last night and get a communication to the District, but he was unable to do so. Meeting January 20, 1971 -3- .. District The Manager explained that apparently there was a misunderstanding on Vehicles the instructions regarding the truck body which was approved at the 1 ast $200.00 to paint it and install tail lights. In checking it out with the direct sup- plier, the Burris Engine and Body Company in San Diego, they will furnish and instal 1 the body for a total of $896.70. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, it was moved that the Di stri c go through the Burris Engine and Body Company and buy this unit direct. Legal Counsel reported that he has checked out the procedure for the disposition of the District's surplus vehicles and that the District is now in a position to do this either by quotation or any way the District wants to handle it. It was his recommen- dation that the District run one legal notice in the newspaper and then have prospec- tive bidders submit sealed bids here to avoid any complications. After discussion, Legal Counsel was authorized to proceed on this basis. Squires Dam The Manager reported that Mr. Schoustra has made his field inspection Piezometer on the piezometer system at Squires Dam and the District is now await- Sys tem ing the submittal of his report and proposal. The Manager requested permission for the survey of the settlement markers at Squires Dam which is done on an annual basis. After discussion, upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, it was moved that the District have a 1 i censed surveyor run the necessary survey on the settlement mark ers at Squires Dam. Other I terns : Personnel The Manager reported that the new Secretarial position has now been tion at the beginning salary rate of $350.00 and wi 11 now be on probation for a 6 month period. meeting, and it was found that Wayne Gossett Ford want an additional I filled as of this morning. Mrs. Sheila Suarez was hired for the posi- 'I The Manager explained that the District under our personnel pol icy observes holidays as enumerated under the Government Code. The Federal Government and State has re- structured the holiday schedule so that certain hol idays will fa1 1 on either a Monday or Friday for three-day holiday periods during the year. The District wi 11 automat- i cal ly go to the new schedule under the Government Code so no action wi 11 be required The matter of water service to the Paul Ivi civi c property in the Ponto Area which in- volved an illegal lot split has finally been resolved. Word has been received by the District that Mr. Ivi civi c wi 11 construct a new 8" water 1 ine north from Ponto Road to serve the proposed wrecking yard. Mr. Howard Jackson of the Pacific Fire Rating Bureau has been working over the La Costa area and a series of fire tests were conducted yesterday. I A meeting was held with City Foreman Bob Neely and Public Works Director Win Priday at which they presented the idea of the City relinquishing the line serving the Sintorosa Go1 f Course and three other residences in that area, two on the Carroll Kelly property, and the Cutsi nger property. The Manager suggested that the District take over the operation and maintenance of the 1 ine to a point on the golf course area with the customers agreeing that at this point they wi 11 extend their water serv. ices. A proposal has been made by Mr. Bob Means that they be allowed to connect to the Guy Ward Pipeline and run a line to serve the Cutsinger property and this would take care of that residence which is now being served by the old section of line. After discussion, the Board indicated that they had no objections to taking over this 1 ine from the City if something can be worked out on the Cutsinger property and a waiver can be obtained from Mr. Ward. The Manager and Superintendent were authorized to work with the City people and work this matter out. Correspondence and Announcements: (1) Letter of acknowledgement from the Irrigation Districts Association on the pay- (2) Bond brochure from Stone and Youngberg. ment of the annual membership dues. A roster of their officers was included. Meeting January 20, 1971 -4- Speci a1 Accounts Payable: The To 1 the Manager presented for payment an invoice in the amount of $985.00 from Vercel les for the painting of the District Headquarters building. He explained that Superintendent has several areas where he is asking for remedi a1 work but pay- ment of the bill can be authorized at this time. Upon motion of Director Carmichael , seconded by Director Palmer, and unanimously carried, the Board approved payment of thi s i nvoi ce. I Rat? fi cati on Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Checks No. 5173 thru No. 5221 thru January 20, 1971. There being no further business to come before the Board the meeting was declared adjourned at 5:02 P.M. in the amount of $19,417.14, covering the period of January 7, 1971, k ATTtST-; Secretary of the' Board of-Di rectors ..// I /' '6 4r*/*&t>L ;. [,,*., I 1 Meeting January 20, 1971 -5-