HomeMy WebLinkAbout1971-03-17; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON MARCH 17, 1971, AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA:
President Maerkl e cal Kelly, Mac Leod and P Kubota, Legal Counsel
led the meeting to order at 2:04 P.M. with Directors Carmichael! 'almer answering roll call . A1 so present were General Manager Swirs ky, Pub1 ic Relations Consultant Randall Mi tchell and Ex-
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ecutive Secretary. Mr. Win Priday, Public Works Director for the City of Carlsbad, was al so in attendance.
Approval of Director Palmer, referring to the section of the minutes concerning Mi nu tes the purchase agreement for the Squires Dam Expansion Program, asked Legal Counsel if with the prime interest rate down to 5%, the Dis- trict is committed to the 8% interest rate discussed with Mrs. Dawson. Legal Coun-
sel advised that the agreement is only in draft stage and the interest rate can be negotiated with Mrs. Dawson as the Board wishes and the District is not committed to the 8% figure. After discussion, upon motion of Director Palmer, seconded by Director Carmichael , and unanimously carried, the minutes of the regular meeting of March 3, 1971, were approved as transcribed and mailed out by the Secretary.
Bi d Opening Legal Counsel reviewed the "Notice of Sale of Personal Property" Sale of Personal on the District's surplus vehjcles, as advertised in the Carlsbac Property Journal on February 25, 1971, and March 4, 1971. He informed the Board the staff had advised him that no bids have been received as a result of this notice, and there is also a provision for the receiving of oral bids at this pub1 ic session.
Mr. Mark Schneider was present as a prospective bidder and stated that he had looked at the 1968 Chevrolet Pick-up Truck, shown as Item 2, and offered a cash bid of $875.00. The Manager explained that the minimum acceptable bid amounts quoted in the notice were established by the Superintendent. It was also noted that the blue- book and trade-in allowances quoted on the 1966 and 1968 Chevrolet Pick-ups were
$400.00 and $800.00 respectively, for a total trade-in value of $1200.00 on the pur- chase of a new Pick-up. After discussion, upon motion of Director Palmer, seconded by Director Carmi chael , and unanimously carriedg it was moved that the District ac- cept the oral bid of Mr. Mark Schneider of $875.00 for the 1968 Chevrolet Pick-up.
After a legal opinion by Legal Counsel Swi rsky on the participation of Board Members in the official bidding, Director Kelly submitted an oral bid of $300.00 for the two Jeep vehicles, Items #1 and #4. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, it was moved that the District accept Mr. Kelly's oral bid of $300.00 for Items #1 and #4. Four A,yes. Motion carried. Director Kelly ab- staining.
Mr. Mark Schneider then submitted an oral bid of $250.00 for I tem 3, the 1966 Chev- rolet Pick-up Truck. After discussion, upon motion of Director Mac Leod, seconded by Director Kel ly, and unanimously carried, it was moved that the District accept the oral bid of Mr. Schneider for Item No. 3, in the amount of $250.00.
Commi ttee Reports:
City of Carl sbad The Manager reported that through the efforts of Mr. Priday 's office, the District did receive 1 ast Friday the bulk of the materi a1 that the District had asked for in order to make our evaluation on the City Water Dept., including budget material, audit reports and a listing of personnel. Another meeting of the Committee is scheduled for tomorrow morning and the group will meet even though there has not been sufficient time to go over this material and pre- pare a report.
In connection with the Committee, Legal Counsel reported that the City Attorney had raised the question at the last Committee meeting on the Brown Act and subsequently
did render an opinion on February 23 , 1971 to the City Manager stating that he thougb it was in violation. Legal Counsel informed the Board that he is completely in contr diction with the City Attorney on this and a written opinion on the matter has been submitted to the City. As the matter now stands, it is planned that the City repre- sentatives will be at the regular meeting of the Committee tomorrow morning.
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Oceansi de President Maerkle informed the Board that the City of Carlsbad Interconnection has adopted a resolution requesting the widening of the bridge at El Camino Real and Vista Way and he recall ed that the District
had discussed having a cross connection with the City of Oceanside at this point for emergency purposes. He suggested that perhaps these negotiations could be reacti- vated and permission could be obtained from the State Highway Department to hang the transmission line on the bridge structure. It was pointed out that at the time the District purposed this project, Oceanside was not too receptive to the idea and were only interested if the District would bear the entire cost. After discussion, it was decided that the Manager should check out this matter with the City of Oceanside to see if they might be interested in the project on a joint basis.
Cemetery The Manager reported that Mr. Priday did secure the normal Agreement on Project water service for the cemetery property annexation which has been signed by the City officials and wi 11 now be signed by the District.
San Diego County It was reported that all arrangements have been completed for Water Authority the SDCWA sponsored tour of the Metropolitan Mater District fa-
ci 1 i ties at Parker Dam this week-end. Attending from the Carl sbt District will be General Manager Kubota, Public Relations Consultant Randall Mitchell Gary Mortenson, Editor of the Carlsbad Journal , and a representative from the City 01 Carl sbad in place of Vice Mayor McComas , who is unable to attend.
Carlsbad Chamber Director Palmer reported on his attendance at the regular meetin: of Commerce of the Carl sbad Chamber of Commerce on March 9, 1971.
Pub1 i c Mr. Mi tchell indicated that he had no report to make at this time. Relations
Legal Counsel :
North Carlsbad Legal Counsel reported he had tal ked to Mr. George Brusch in ref- Detachment erence to the North Carlsbad Detachment as to the position of the Water District. The Association has taken no further action with the City Council on legislation to change the effective date of the proceedings but Mr. Brusch indicated he is going to contact the City Manager on the matter. If the City Manager is interested, and if they want any supporting materi a1 from the Dis- tri ct, he will contact District Legal Counsel .
Agreements are pending on the Squires Dam Expansion program and the water exchange Agreement with the San Marcos County Water District, Legal Counsel reported.
Antitrust Suit A report from the IDA on an antitrust suit on price fixing by mete] Meters manufacturers up to 1968, filed by the Marlin Water District, was reviewed by Legal Counsel. The Manager wi 11 check out the matter and ascertain if the District's meter purchases for that period were sufficient to justify participation in this suit.
Accounting Officer:
Financial reports covering the seven months period ending January 31 , 1971, were re- viewed and discussed by the Accounting Officer. It was also reported that the officr staff is commencing work on the preliminary budget for the new fiscal year.
Manager's Report:
El Camino Real The Manager reported on the disruption of water service to the Highway Project City of Carl sbad on Tuesday, March 9, 1971, as a result of gradi n!
line. The situation was caused by negligence on the part of the Highway Contractor, Suket Coulson, and involved a problem of staking and readjng the survey stakes in thl grading operation in that area. The District is preparing a claim against the Con- tractor for the expenses incurred in connection with the repairs and the City of Carl sbad has a1 so been compi 1 ing their expenses resulting from this disruption of service. The Manager estimated that the total costs could run as high as $2,000.00 to $3,000.00.
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I equipment striking an air vent outlet on the District's 20" main
Meeting March 17, 1971 -2-
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El Camino Real The Manager reported that our Contractor, Don Hubbard, is pretty Pipeline Project well finishing up the list of work that he has to do on the proj-
and the City crews wi 11 be coming in to make their piping arrangements.
Right of A right of way document, executed by Elsie Kelly and Virginia Robertson,
was presented by the Manager for acceptance. After discussion, upon mo- tion of Director Palmer, seconded by Director Kel ly, and unanimously carried , it was moved that this easement be accepted on behalf of the District and the Secretary be authorized. to proceed with the recordation.
A recess was called at 3:16 P.M. and the meeting was resumed at 3:34 P.M.
Tri-City The Manager reported that the next meeting on this project is now sched- Pipeline uled for March 26 , 1971, at the office of the Water Superintendent at
ect. He is almost ready to finish up the Laguna Riviera Vault
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Way covering an easement in the area of the ol d Agua Hedionda Creek area,
the Oceanside City Hal 1 .
Cemetery As reported earlier in the meeting, the Agreement on water service for Project this project has been executed by the City and is now in the hands of
send in a separate letter on the annexation and one was dispatched by the Manager this past week.
Budget The various activities of the District have been as ked to commence work Program on the proposed budget for 1971-72, the Manager informed the Board, and
brought to the Board and adopted prior to June 1, 1971.
Personnel The Manager reported that the District did not retain Mr. Michael Temp1 z
a probationary employee on the field crew and he was re1 eased 1 ast week on the recommendation of the Superintendent. The District is now in the process of reviewing applications for this position and the Manager pointed out that it might bc to the District’s advantage to seek a more qualified person and perhaps adjust the
salary scale to a higher level for this position. The Board agreed that it might be wise to follow this approach in recruiting an employee for this work.
Squires Dam The Manager informed the Board that he had asked Mr. Nance to submit Residence a sketch for the use of the new mobile home in connection with the existing trailer. A sketch was turned in which would involve the con- struction of a new doorway on the existing bedroom to open into the new trailer area. The Manager is looking over this plan and has also asked him to include the setup for the sewer hookup, electrical hookup and gas hookup between the two units.
Piezometer The Manager reported that the FUGRO Corporation have now completed thei Sys tem field work on the piezometer system at Squires Dam. The firm is now ir the process of preparing their written report on their findings and rec ommendations on the program.
Other I tems :
Water Statistics The Manager reviewed the water statistics for the first half of March and noted that the District losses are continuing to run ir the neighborhood of 9.7 to 10%. District meters are being checked and repaired in ar effort to bring these loss figures down.
Rancho Carl s bad The District has had a conference with the Superintendent of the Mobile Home Park Rancho Carlsbad Mobile Home Park, the Manager reported, and we are working out the arrangement for water service to the project at this time.
The Manager brought up the possibility of the District acquiring the 100 foot strip of land ’lying between the District’s Headquarters site and the road easement and whether it would be any advantage for the District to buy this property for future planning. The matter has been discussed with John Mamaux, the Developer, the Manager informed the Board, and he did not see any problem on it if the District should de- cide to go agead with it.
the District. Mr. John Mamaux, the Developer, did ask that the District
it is planned to establish a schedule so that a tentative proposal can be
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Meeting March 17, 1971 -3- ,.
Correspondence and Announcements:
(1) Letter from Tony Howard-Jones, Chairman of the Community Involvement Committee, with questionnaire relating to the goals of that organization. After discussion
it was decided that this relates primarily to community matters and was not a District matter.
President Maerkle announced that arrangements are being completed for the Water Agen- cies Association meeting and the meeting will be updated to either a Wednesday or
Friday and will be held at the Twin Inns.
Speci a1 Accounts Payabl e :
Upon motion of Director Carmi chael , seconded by Director Palmer, and unanimously carried, payment was approved to Randal 1 Mitchell in the amount of $261.97, cover- ing services through March 14, 1971.
Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Checks No. 5340 thru No. 537; in the amount of $41,567.28, covering the period of March 3, 1971 thr March 17, 1971.
Director Kelly presented a report on the status of the investments of surplus funds and requested ratification of the following investments: Upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, the Board ratified the reinvestment of Time Deposit of $100,000.00 for 60 day period, at 3.75 %, matur- ing on April 30, 1971, and Time Deposit of $100,000.00, for 38 day period, at 3.25 %! maturing on April 23, 1971.
There being no further business to come before the Board at this time the meeting was declared adjourned at 4:04 P.M.
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ATTEST :
*iFj G.,
i L 1 I -"4
Si&etary of -ThFBoa<d if-D?+ectors
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Meeting March 17, 1971 -4-