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HomeMy WebLinkAbout1971-10-20; Municipal Water District; MinutesMINUTES OF A REGULAR' MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT HELD ON OCTOBER 20, 1971, AT 2:OO P.M. , AT 5780 EL CAMINO REAL, CARLS BAD , CALI FO RN I A : The meeting was called to order at 2:07 P.M. by President Maerkle with Directors Carmi chael , Engelmann , Kelly and Mac Leod answering roll call. A1 so present were General Manager Kubota, Legal Counsel Swirsky, Accounting Officer Mrs. Simpson, Publ i c Re1 ations Consultant Randal 1 Mitchell and Office Secretary. A7 so present were James Gaiser and Harol d Hickey , District Auditors, and Mr. Win Priday , Di - rector of Publ i c Works for the City of Carlsbad. Approval of After discussion, upon motion of Director Mac Leod, seconded by Minutes Director Kelly, and unanimously carried, the minutes of the regular I meeting of October 6, 1971 were approved as mailed out. Industrial President Maerkle presented a $25.00 Savings Bond to Mr. ti Mrs. M. J. Fair Lieb, Encinitas, California for winning the contest held at the In- Contest dustrial Fair, El Camino Plaza, October 13 through October 17, 1971. They estimated the amount to be 33,850,OO gallons of water delivered and the correct amount was 33,860,OO gallons. Audit Mr. Harold Hickey and the Board reviewed the audit report for 1970-71 in Report detail. After discussion, upon motion of Director Carmichael, seconded Gaiser and Co. be commended for a very comprehensive and understandable report. Upon motion of Director Mac Leod, seconded by Director Kelly, the Board accepted the audit report for fiscal year 1970-71 as presented. Mrs. Simpson informed the Board that a f i nanci a1 report for the fi rst three months of the fiscal year 1971-72 will be mailed out to the Board before the next meeting. Mr. Gaiser informed the Board that a new proposal for the fiscal year 1971-72 will be submitted for the next Board meeting. City of Legal Counsel informed the Eoard that he had received a communication Carlsbad from City Manager Arnold yesterday, requesting some additional informa- meeting to review this letter and will have a report to the Board at the next meet- ing. The Manager informed the Board that the Committee would 1 i ke to have Mr. Mitchell participate on this matter. After discussion, upon motion of Director Engelmann, seconded by Director Mac Leod, and unanimously carrieds the Board moved that Mitchell and Associates work with the Water Committee on the City of Carlsbad Agreement. San Diego Director Kelly reported on the regular meeting of the San Diego County Water County Water Authority. He informed the Board that Mr. Henry Mills Authority resigned September 30, 1971 after 40 years service and that the AUI~ Valley. Chamber of Director Carmi chael informed the Board that since he had been out of Commerce town he did not attend the meeting. Mr. Gaiser and Mr. Hickey left the meeting at this time, 3:03 P.M. Publ i c Randall Mitchell passed out some pictures that he had taken during the Relations Industrial Fair and informed the Board that he had made arrangements to have the booth display moved to the Oceanside Federal Savings and Loan Association Bank and after that to the Carlsbad Public Library. He also wanted to commend the crew for the fine work they did in putting the exhibit together. Legal Counsel : Annexations Legal Counsel Swirsky informed the Board that he is trying to work by Director Mac Leod, and unanimously carried, the Board moved that James 'I tion. Legal Counsel and the Water Study Committee will be having a Water Authority is increasing the size of the filtration plant at I out a standard agreement for the annexations that are presently being I served water by the District and passed out a draft of a revised agreement for the Board's consideration. Legal Counsel recommended that if the draft is satisfactory, that the President and Secretary of the Board be authorized to sign the Agreement and he will prepare an agreement for each of the following proposed annexations and any new ones that come up. Annexation 1.10, San Diego Gas & Electric Co.; Annexation 1.11, Land adjacent to State Beach, Annexation 1.12, KOA Campground; and Annexation 1.13, Lanikai Lanes Trailer Park. After discussion, upon motion of Director Kelly, seconded by Director Engelmann, and unanimously carried, the Board approved the agree ment as proposed by the Legal Counsel and authorized the agreement to be signed by the President and Secretary of the Board. Insurance Legal Counsel informed the Board that he and the Manager had attended Seminar the Insurance Seminar in San Diego, October 12, 1971. They acquired a to bring the policies up to date. Safety Legal Counsel informed the Board that with the new subdivisions being Program planned that Squires Dam will become more of a hazard to the Insurance Company, and he and the Manager are now working on a safety program to make sure that the "no trespassing" signs are posted properly, and would like to have the new signs printed in both English and Spanish. Holidays Legal Counsel informed the Board that in order to establish holidays either a Monday or Friday the Board should adopt a resolution or ordinance setting forth the holidays. After discussion, upon motion of Director Kelly, seconded by Director Carmichae'l , and unanimously carried, the Board authorized the Legal Counsel to prepare a resolution for the next meeting setting forth the holidays. Manager's Report: El Camino The Manager reported that Griffith Company is moving right along Real Highway on the El Camino Real Highway project and that the entrance to Project E4acario Road has been called to the attention of the County Engi- neers. The Manager also informed the Board that the crew wi I1 be instructed in safety factors since the traffic is now all high speed and the Dis- tri ct has two pressure reducing stations in the traffic l ane. Alga Road The Manager informed the Board that bids have been call ed for and Transmission there is one requirement that he failed to bring to the Board's Main attention at the last meeting. The District is required to pub- lish a notice of prevailing wage scale. After discussion, upon motion of Director Mac Leod, seconded by Director Kelly, and unanimously carried, resolution No. 269 entitled "A RESOLUTIOM OF THE BOARD OF DIRECTORS Resol uti on OF CARLSBAD MUNICIPAL WATER DISTRICT ADOPTING THE PREVAILING WAGE No. 269 SCALE'' was adopted by the following vote: lot of information and will be reviewing the District insurance policies under the new Government Code whereby certain holidays will fa1 1 on I AYES : DIRECTORS: Carmi chael , Engelmann, Kel ly , Maerkl e, Mac Leod NOES : DIRECTORS : None ABSENT: DIRECTORS : None I The Manager informed the Board that because there is a three party agreement in- volved and a ten (10) weeks delivery on the pipe, he and Legal Counsel have worked out an arrangement for the $30,000 that La Costa is required to deposit. The Manager recommended that the District accept a short form agreement backed by a bond for no\nl. After discussion, upon motion of Director Kelly, seconded by Director Engelmann, and unanimously carried, the Board moved that the President and Secretary be authorized to sign a short form agreement backed by a bond so that the pipe can be ordered. La Costa The Manager recommended that La Costa South Unit No. 7 water system South Unit be accepted and authorize the exoneration of the Surety Bond. After No. 7 discussion, upon motion of Director Mac Leod, seconded by Director Meeting October 20 9 1971 -2- - Kel ly, and unanimously carried, the Board accepted the water system and authorized the exoneration of the Surety Bond for La Costa South Unit No. 7. La Costa The Manager recommended to the Board that La Costa Val ley Unit No. 5 Val 1 ey water system be accepted and authorize the exoneration of the Surety Unit No. 5 Bond. After discussion, upon motion of Director Kelly, seconded by Director Carmichael, and unanimously carried, the Board accepted the water system and authorized the exoneration of the Surety Bond for La Costa Val ley Unit No. 5. La Costa The Manager reported that a copy of the Right of Way was received South Unit and hopes to have the original by the next meeting. No. 5 La Costa The Manager reported that Cameron Brothers installed the big drain Reservoir pipe 1 ast Friday before the rain on Saturday and the drain worked with Mr. Briggs on the landscaping and that some kind of pub1 ic recognition should be given to the San Diego Gas and Electric Company for donating the site. Squires Dam The Manager reported that exploratory work is being continued at Addi ti on Sq u i res Dam. Other Matters: The Manager reported that he has received word from John J. Mamaux that the owners of the adjoining land have consented to the trade offer and he is now preparing to open escrow for the exchange of the property so he can proceed with the curbs and new driveway . The Manager reported that he had received an inquiry from John Mamaux's engineer re- garding the sewer 7 i ne. They are now considering a gravity flow 1 ine at the end of property the District now owns. In that case, the District could hook up immediately. Received a second request from Dick Cal dwell for temporary water service, The Manager informed the Board that he will contact the City of Carl sbad again to see if the City will a1 low a temporary connection. Stored After discussion, upon motion of Director Carmi chael , seconded by Director Water Mac Leod, and unanimously carried, the Board approved the purchase of 600 acre feet of water to be placed in storage at the San Vincente Reservoir, bringing the District's total up to 1500 acre feet. The Manager informed the Board that he and the Legal Counsel will make a report of a1 1 the current annexations to the City of Carlsbad in connection with the possi bi 1 i tty of Districts and he and the Legal Counsel will study the material and report at the next Board meeting. Superintendent's Report: The Manager read a report submitted by Superintendent Henley stating that the crew is keeping the irrigation meters under daily surveillance and doing routine maintenance. Water delivery from Authority is down to 6 cfs and lake level is 503.7. Crew installed one new meter and two of Frazee, Inc. meters were turned back on. I perfectly. The Manager informed the Board that he is getting together 1 I The Manager suggested that due to the storm this past weekend the District should check into the possibility of installing an emergency generator at Squires Dam. Water The Manager informed the Board that the water statistics for the month of Statistics September, 1971 were adjusted by adding 25 acre feet to the City Bill due to the Chestnut Avenue Meter being questionable, which brought the loss to 2.7%. The water loss for the first half of October, 1971 is 5%. The Manager will inspect the Venturi meter when the City makes their new connection and the line is shut down. Mobile The Manager informed the Board that plans are being made to move the second Home mobile home down from the Squires Dam site and make the trailer liveable as previously authorized at a cost not to exceed $500.00. Meeti,ng October 20, 1971 ,/ -3- Announcements/Correspondence: Announcement that San Diego Chamber of Commerce will sponsor a symposium on Japan on November 9, 1971. The Manager inquired if any of the Board had plans to attend the Special District’s Convention in San Di ego, October 28 through October 30, 1971. The Manager informed the Board that arrangements have been made for a suite at the Town and Country Convention Center for two nights for the Irrigation District’s Association Convention in San Diego, November 31 through December 3, 1971, The Manager informed the Board that he has bids for a passenger van and a dump truck and will study these and report on the bids at the next Board meeting. Speci a1 Accounts : Upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, the Board approved for payment to Cameron Brothers for trenching work at Squires Dam, September 30, through October 5, 1971 in the amount of $1,579.73. Upon motion of Director Engelmann, seconded by Director Mac Leod, and unanimously carried , the Board approved for payment to Farmers Insurance an adjusted premi urn in the amount of $459.00. Upon motion of Director Mac Leod, seconded by Director Carmichael , and unanimously car. ried, the Board approved for payment to Jack Y. Kubota, final payment as per contract for design engineer on El Camino Real Highway Project, in the amount of $654.00. Ratification Upon motion of Director Mac Leod, seconded by Director Engelmann 3 and of Checks unanimously carried, the Board ratified checks No. 5896 thru 5948 in October 22, 1971. Upon motion of Director Kelly, seconded by Director Engelmann, and unanimously carried, the Board approved payment to Don Hubbard Contracting Go. for work on El Camino Real s raising valve cans, in the amount of $1,596.50 upon approval of the invoice by the engineer. Personnel The Manager informed the Board that Mr. Neil Jackson is interested in the position of construction inspector and would be willing to start work for I I the amount of $71,233.27 covering the period October 8, 197’1 thru f the District at $5.00 an hour. After discussion, the Board authorized the Manager to employ Mr. Neil Jackson on a temporary basis until the Personnel Committee has a meetin The Manager informed the Board that Mr. John Pierce is now a registered engineer. Director Engelmann reported on the very interesting bus tour and participation in the dedication ceremonies at the Edmonston Pump Station on October 7, 1971. The meeting was declared adjourned at 5:05 P.M. 1 /I ATTEST : dtary of &ezd of Directors <; ,-.- .;; /..+ ,/<- 1”- .I,! - .:, a. ‘ JA;:, Meeting October 20, 1971 -4-