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HomeMy WebLinkAbout1971-12-15; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD I~IUNICIPAL WATER DISTRICT HELD ON DECENEER 15 , 1971, at 2 :00 P. N. , AT 5780 EL CAMINO REAL 5 CARLSBAD, CALIFORNIA: I The meeting was called to order at 2:06 P.M. by President Maerkle with Directors Carmichael , Engelmann, Kelly and Hac Leod answering roll call. Also present were General Flanager Kubota , Legal Counsel Swi rsky , Pub1 i c Re1 ati ons Consultant Randal 1 Mitchell, and Office Secretary. Mr. Win Priday, representing the City of Carlsbad, Mr. Robert Watson, Chai rman of the Water Committee of the City of Carlsbad, and Mr. Gil Cavis, reporter for the Blade Tribune newspaper, were also present. Approval of After discussion, upon motion of Director Mac Leod, seconded by Minutes Director Engelmann, and unanimously carried, the minutes of the regular meeting of December 1 , 1971 were approved as corrected. City of Legal Counsel reported that the District Water Committee had received Carlsbad a communication from the City Water Committee and it was suggested that a meeting be arranged for the third week of December to follow thru on this matter of an operating budget. The Manager informed the Board that an operating budget could be put together but he would need more specific infor- mation from the City, namely, what equipment and how many of the personnel would be coming over to the District. After discussion, a meeting was arranged for Wednesday txorning, December 22, 1971 at 9:OO A. M. at the District Office. San Diego County Director Kelly reported on the regular meeting of the San Di ego Water Authority County Water Authority. Director Carmi chael reported on the trip to Bal dwin Park and Riverside to inspect pipe being manufactured for the Alga Road Project. Personnel Upon motion of Director Carmi chael , seconded by Director Mac Leod, and unanimously carried, the Board went into executive session for the purpose of discussing personnel matters at 2:37 P. 11. The executive session was concluded at 2:59 P. HI. and the meeting resumed. Upon motion of Director Carmichael , seconded by Director Engelmann, and unanimously carried, the Board appointed Mr. Win Priciay the General Manager of the District effective February 1, 1972, at a monthly salary of $1,460.00 with an arrangement for transportation to be worked out. The Manager informed the Board that he had a recommendation from the Superintendent to reclassify Andy Anson from Laborer to Water Works Trainee with a $50.00 a month increase in salary. After discussion, upon motion of Director Carmichael , seconded by Director Engelmann, and unanimously carried, the Board approved the reclassifying of Andy Anson to Water Works Trainee with a $50.00 a month salary increase retroactive to September 26, 1971 D A short recess was called at 3:05 P. M. and the meeting resumed at 3:15 P. M. Legal Counsel : Squires Dam Legal Counsel reported that Mrs. Dawson has not signed a1 1 the Addition No. 2 documents and the money is still in escrow. Mrs. Dawson wanted escrow this year instead of April, 1972. Legal Counsel would not go along with this as the District has to get all the easements taken care of first. 2. The District has a clause in the agreement that the District could pay off at any time in the next eight years and Mrs. Dawson does not want this clause. She prefers to have the payments over an eight year period. Legal Counsel informed the Board that this clause would stay in and if the Distri ct decided to pay off before the eight years are up, the money could be deposited in a Savings and Loan Bank and the Bank would release the money to her over the eight years period. 3. F4rs. Dawson requested new payment schedules and Legal Counsel informed the Board that it would be agreeable with him as there was no disadvantage to the District. A1 ga Road Legal Counsel presented for approval drafts of three agreements Transmission as follows: 1. Agreement with San Marcos County Water District Main Project for temporary water service. San Marcos County Water Gistrict will l to make a few changes as follows: 1 6 Mrs e Dawson wanted to close I supply 3 cfs of water ti 11 June 30 , 1974. Prior to January 1 9 1974 , -I- the District will advise San Narcos County Nater District of the District's intentions 2. Joint Venture Agreement with San Marcos County Water District for construction of line to the third aqueduct from Rancho Santa Fe Road. 3. Agreement with La Costa Land Co. with deposit of $240,000.00 for construction of phase I of the Alga Road Transmission Main Project. The Manager informed the Board that under the Joint Venture Agreement, both Districts will own the line but the Carlsbad Municipal Water District will be responsible for the construction and operation and maintenance thereafter. Carlsbad Municipal Water District wi 11 keep the records on the cost of maintenance and then divide the cost on basis of ownership and after July 1 , 1973 the cost will be divided upon the basis of water that each agency takes thru that line. Any repairs not essential wi 11 be approved by San Marcos County Water District before they are made and in case of emergency repairs, a notification is all that is required. As soon as the District receives the agreeement and the $240,000.00 deposit from La Costa the District will award the contract to Cameron Bros. for the con- struction of the line. The Manager informed the Board that Cameron Bros. bid expires tomorrow and they have agreed to extending it for thirty days, with the understanding that the pipe price stays the same as when they bid. After discussion, upon motion of Director Kelly, seconded by Director Mac Leod, and unanimously carried, the Board authorized the President and Secretary to sign these three agreements as dis- cussed providing no substantial changes are made. General Manager ' s Report: A1 ga Road The Manager informed the Board that he wi 11 write a letter to Transmission Cameron Bros . tomorrow. Main Project La Costa The Manager informed the Board that Cameron Bros. have completed all Reservoir the work on the drain project and has submitted the landscaping plan to the San Diego Gas and Electric Co. for approval D The Manager has not estimated the total cost of the landscaping. After discussion, upon motion of Director Engelmann, seconded by Director Mac Leod, and unanimously carried, the Board moved that the Manager be authorized to spend $1,000.00 ini ti a1 ly for the landscaping project at La Costa Reservoir Site. I 4 Director Carmichael left at this time, 4:04 P. M. Headquarters The Manager informed the Board that the District is now in escrow Project and have been asked to execute a Quit Claim deed for the 60' traded for 100' parcel to North County Investment Group. After discussion, upon motion of Director Kelly, seconded by Director Mac Leod, and unanimously carried, the Board authorized the Secretary to sign a Quit Claim Deed in favor of the North County Investment Group. The Board also accepted for recordation the Grant Deed to the Fee Ownership being acquired. The Manager informed the Board that the San Diego Gas & Electric Co. want to put a 30'' high pressure pipeline underground and need 15' of land from the District. The installation of this pipeline will delay the District's project of street improvements e The San Diego Gas & Electric Co. wi 11 underground the utili ties in exchange for the 15' of land. Ray White's bid for the curbs and gutters is good for 60 days. After discussion , it was agreed by the Board that the Manager should proceed on this basis. Sq ui res Dam The Manager informed the Board that the engineers are doing Addition No. 2 hard core boring now. Tri -Ci ty The Manager informed the Board that a meeting had been held 1 ast Pipeline Wednesday morning with the Engineers of the San Diego County Water be sending in his comments on this report. A brief description of the route layout was presented. La Costa The Manager reported that he had a meeting with the engineer for the Developments Sea View Condomi ni um yesterday and the developer wi 11 provide separat Authority and received copies of their report today. The Manager will 1 water service to each unit. Annexations The Manager reported that he had attended the LAFCG meeting and LAFCO City of Carlsbad with the agreement that the District will continue to serve the wa. has approved the annexation 1.13, Lanikai Lanes Trailer Park, to the A - .d - r.n--Az.-- n- ---L ny. 3 I; la71 Other Matters : The Manager informed the Board that the City of Carlsbad and the City of Oceanside traded land around St. Malo area in Oceanside and the Army & Navy Academy in Carlsbad, and they are not entitled to receive Colorado River water from the City of Carlsbad. The land around the Ar.my fi Navy Academy annexed to Carlsbad , Tenagl ia Annexation, was approved to receive Colorado River water and the Manager instructed to sign on behalf of the District and send the necessary papers to LAFCO. - The Manager informed the Board that a copy of the Underwriters report for the fire system at La Costa has been received and La Costa did not get as good a rating as they should have. The District will work with La Costa to improve their fire flow rating. Water The Manager reported that the water statistics for the month of Statistics November, 1971 have been reviewed. Water loss for the month of I November, 1971 was 65 acre feet or 9% loss. Superintendent's Report: The Manager read a report submitted by Superintendent Henley stating that all meters are under daily inspection and the District is now shut-off from the Authority. Wi 11 turn back on the middle of next week. The lake level is 497.7. Announcements/Correspondence: Confirmation from the Office of the Auditor and Controller that they have received all of the audit reports for Fiscal Year 1970-71 from the District, that Special Di stri cts are required to fi le. After discussion, upon motion of Director Mac Leod, seconded by Director Engelmann, and unanimously carried, the Board approved the closing of the District office at 12:OO noon on December 24, 1971 and 12:OO noon on December 31, 1971. Upon motion of Director Engelmann, seconded by Director Kelly , the Board granted permission for Director Mac Leod to go out of the State for the Holidays. The Manager recommended a heating system for .the field office in the warehouse at an estimated cost of $1,000.00. After discussion, upon motion of Director Mac Leod, seconded by Director Engelmann, and unanimously carried, the Board authorized the Manager to proceed with the heating system for the field office for $1,000.00. Speci a1 Accounts : Upon motion of Director Kelly, seconded by Director Mac Leod, and unanimously carried, the Board approved payment of Invoice No. 982, San Diego County Water Authority in the amount of $334.88 for Tri-Ci ty Pipeline Study. Upon motion of Director Engelmann, seconded by Director Kelly, and unanimously carried, the Board approved payment to Rainbow Signs in the amount of $100.00 for the Board of Directors Identification sign. Rati fi cation Upon motion of Di rector Mac Leod, seconded by Di rector Kelly, of Checks and unanimously carried, the Board ratified checks No. 6073 period December 4, 1971 thru December 15, 1971. The meeting was declared adjourned at 4:55 p. M. I thru check No. 6118 in the amount of $32,380.44 covering the I ATTEST : h , . . . . . . &y &/ " & , "W AJ ; Sekretary of 'the Board of Girectors Mwfino kcember 15, 1971 -3-