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HomeMy WebLinkAbout1972-04-05; Municipal Water District; MinutesMINtiTES OF A REGULAR MEETING OF THE BOARG OF DIRECTORS OF THE CARLSEAD bWNICIPAL WATER DISTRICT HELD ON APRIL 5 , 1972, AT 2:OC P. M. , AT 5780 EL CAKINO REAL 9 CARLSBAG, CALIFORNIA: The meetins was called to order at 2:03 P.P. by President Maerkle with Directors Carrcichael , Engelmann, Kelly (2:Ori P.N.) and Mac Leod answering roll call. Also present were General Manager Pri day, Engineer Kubota, Legal Counsel Swi rsky 4 Public Relations Consultant Randall Mitchell, and Office Secretary. Mr. Don Briggs, I was also present. Approval of After discussion, upon motion of Director Mac Leod g seconded by Mnutes Director Enuelmann, and unanimously carried, the minutes of the " regular meeting of March 15, 1972 were approveti as mailed out. "Di' Tanks Mr. Don Briggs inforped the Board that if he can use the area around the brush and landscape the area with 1GC to 150 trees before he vacated the site. Fir, Briggs would 1 i ke a four to five year lease with a quit lease notice of one year. He would be putting in a minimum of 700 5-gallon redwood nursery box containers, and would save the District approximately $5,000 to $6,000 in landscaping costs. After discussion, upon motion Gf Ei rector Kelly, seconded by Director Engelmann 9 and unanimously carried, the 8oard instructed Legal Counsel to draw up a lease agreement between the District and Mr. Don Briggs. City of Legal Counsel informed the Board that he, Manager Priday, and Engineer Carl sbad Kubota had attended the LAFCO meeting on Monday, Apri 1 3, 1972 in con- nection with the Annexation of La Costa and Carrillo properties to the City of Carlsbad, and since the City of Carlsbad had signed agreeKents with all the Districts involved in this annexation, LAFCG approved the annexations to the City of Carlsbad, subject to the change of boundry for San Marcos. The Carrillo annexation will go thru as it is 100% consent and the La Costa annexation will now have to be voted on. Since the City of Carlsbad signed the City Service Area agreement , this agreement will take care of all future annexations to the City of Carlsbad. Legal Counsel informed the Board that the Water Committees meeting scheduled for this morning was not held as the City of Carl sbad Comn9ttee wanted to have a draft of the proposed operating agreement to review before the meeting. Legal Counsel presented a draft of the proposed operating agreement to the Board and the draft was reviewed in detail and Engineer Kubota presented a Table of Organization for the Board's review. After discussion, upon motion of Director Kelly, seconded by Eirector Kac Leod,, and unanimously carried, the Board authorized the Legal Counsel to prepare the proposed operating agreement and send the agreement with the Table of Organization Chart to Fr. McComas , Chairman of the City of Carlsbad Water Committet Engineer Kubota informed the Board that he has received a copy of the rate study prepared by Mr. Piete, City of Carlsbad, and he has not had tiKe to evaluate it. San Gi ego County Manager Pri day passed out copies of the Tri-Agencies Pipe1 ine Water Authority Engineering Report. After tiiscussion, upon motion of Director the Board accepted the Yri-Agencies FipeliRe Engineering Report as presented. Personnel Gi rect.or Carmichael informed the Board that the District has lost quite a bit of water and upon motion of Director Carmichael , seconded by Director Engelmann, and unanimously carried,, the Board went into executive session for the purpose of discussing personnel matters at 3;15 P.M. l'he executive session was concluded at 3:30 P.K. and the meeting resumed. Upon motion of Director Carmi chael s seconded by Director Engelmann , and unanimously carried, the Board moved that Raymond E. iiance be put on probation for a period of six months. Pub1 i c Randall Mitchell infomed the Board that Betty Duran would be covering Relations the District activities for the Blade Tribune and was unable to attend "0" tanks for his nursery stock, he wculd clear the reservoir site of all I Mac Leod, seconded by Director Kel ly, and unanimously carried, I the meeting today. A short recess was called at 3:25 P. M. to 3:54 P. M. Legal Counsel : Squires Dam Legal Counsel informed the Board that he and Engineer Kubota had Escrow another meeting with Mrs. Dawson today to work out details of escrow. Mrs. Oawson made some changes again and everything should be completed 1 I by Friday or Monday of next week. She wi 11 be entitled to $1 500 .OO credit for taxes she has paid. Legal Counsel reconmended that the Secretary be authorized to sign a Certificate of Acceptance Geed for pipeline easeKent across the high road so it can be recorded before 12:OO P.M. tomorrow. Upon motion of Director Engelmann, seconded by Director Mac Leod, and unanimously carried, the Board authorized the Secretary to sign a Certificate of Acceptance Ceed. Presidne-t Eaerkle and Secretary Carmichael will sign the necessary escrow docurents at Oceanside Federal Savings &. Loan Associat Carlsbad branch, tomorrow morning. Kanager Pri day wi 7 1 deliver the check for the necessary funds as soon as the Escrow Clerk lets the District know what amount is needed. Legal Counsel informed the Board that he had set up Mrs. Oawson payments for every six months, October 1, and April 1. Legal Counsel informed the Board that he has pending a resolution for the Bank of America regarding credit cards and three resolutions for annexation of MOrth Carl sbad. District Engineer: Alga Road Engineer Kubota reported that he has received word from Cameron Bros. Project that they are preparing a work schedule and wi 11 have a construction graded and ready for pipe1 ine. Squires Dam Engineer Kubota informed the Board that at some future meeting the Addi ti on Board should consider establishing a DG pit at Squires Dan Addition being tal ked about. meeting next week. Pipe is under construction, and Alga Road is all No. 2, and the possibility of a potential Sinforosa Darn Site is still I La Costa Engineer Kubota informed the Board that a meeting had been held to dis- Reservoir cuss the landscaping at La Costa Reservoir. Also made a field inspection where the new pipeline is going in. Original bid called for sincle staking but the trees need double staking and the fristric-t crew will do that. Mr. Edgemon also put in a sprinkler system which was not included in the original bid and the total cost of the project is $5,673.00. The Cistrict car? either pay the extra $673.00 or by taking the credit of $613.00 which F!r. Edgemon estimates the Alga Foad part will cost, Mr. Edgemon will settle for an even $5,000.00. District crew will then be responsible for planting the Alga Road part after the pipeline is installed. Presiden, Haerkle has two time clocks he will donate to the Oistrict for the sprinkler system. Cirector Kelly expressed dissatisfaction Ljith the cost of the project. After dis- cussion, upon notion of Di rectcr Carrilichael s seconded by Director Mac Leod, and unanimously carried, the &xrd moved to pay Edgemon Landscaping Co. the $5,000 .OO less the $2,500.00 previously paid. of the landscaping and all the work is completed except for Alga Road Headquarters Engineer Kubota informed the Board that the San Diego Gas & Electric Landscaping Co. have completed the underground installation in front of the and gutters but Hr. John Ramaux has misplaced the Grant Deed for the 100 foot easemen- Mr. Piamaux is in the process of rep1 acin9 the Grant Ceed. Oceanside Engineer Kubota informed the Board that the design work for the Qceanside Inter-tie Inter-connection is moving along and will be submitting an estimated Agreement. All work on this project wi 11 be under the State Highway Department. District Headquarters and the District is ready to start on the curbs cost of the project shortly. Legal Counsel will prepare a Joint Venture I Gesalting The Board reviewed a letter writter, by President Maerkle and a report P1 ant submitted by Engineer Kubota in favor of the proposed Encina Prototype Desalting Plant. Engineer Kubota informed the Board that the City of Carlsbad has opposed the proposed Desalting Plant due to air pollution and noise factors. After discussion, upon motioc of Director Piac Leod, seconded by Director Kelly, and unanimously carried, the Board ratified the action of the President in writing the letter in support of the Desal tins Plant. Manager Friday informd the Board that Mr. John Collins took the matter of the Sinforcsa Dam site to the Vista Irrigatior, Board and they are not interested until more studies have been made. City of Oceanside has no objections to the proposed Dam site. Manager Priday recommendeti that the District and the City of Oceanside wrimte letters to the San Di egc County Water Authority supporting this Dam site and copies be sent to Vista Irrigation Cistrict. Panager Priday also recorntxended a Meeting April 5, 1972 -2- . .. I resolution be sent to the San Diego Gas S Electric Co. in support of their Desalting Plant. The Sinforosa Dam site could be used by the Desaltin9 Plant for storage and mixing of the water. After discussion, upon motion of Director Kelly, seconded by Director Engelmann , and unanimously carried, the Board instructed Legal Counsel to prepare a resolution commending the San Eiego Gas & El ectri c Co. Manager ' s Report: Notice of American Water Works Association convention Apri 1 13 and 14 in Sacramento , California. After discussion, upon motion of Director Mac Leod, seconded by Director Engelmann, and unanimously carried, the Board moved that Superintendent John Henley be authorized to attend the American Hater Works Association Convention Apri 1 13 and 14, 1972. NOtice of membership drive by the North San Diego County Chamber of Commerce. Notice of Water Resources Management Seminar. Notice of Water Agencies Association dinner, Thursday April 20, 1972, at the San Diego Country Club, Chula Vista, California. Request from La Costa Country Club to participate in the golf tournament. Water Statistics for the month of Narch, 1972 show a total production of 651.6 acre. feet with a loss of 60.5 acre feet or 9.2% loss. Flow from Water Authority of 12 cfs and the lake level was 498.7. Overhauled one 3" meter of Frazeels and crew has inspected a1 1 1 ines 3 ol d services and have discovered no unauthorized hookups or 1 eakage. Letter from Vestal Jones outlining what he would do as far as the Squires Dam Reservo' is concerned and he suggests that the District should do some drilling before he star1 Financi a1 Manager Priday informed the Board that the Accounting Officer wi 11 have Report a financial report thru the month of February, 1972 for the next meeting. Nanager Priday informed the Board that a recorder will be put on the Chestrrut Avenue meter as the City has sold 7 acre feet more than they purchased. Purchase Orders : Upon motion of Gi rector Kelly, seconded by Director Engelmann, and unanimously carrir the Board approved Purchase Order No. 1584 for 2 10x15 wide track tires for Unit No. ' in the amount of $105.00. Upon motion of Director Carmichael 9 seconded by Director Mac Leod, and unanimously carriedg the Board approved Purchase Order No. 1586 for 5,000 water bills in the amount of $256.99. Ulpon motion of Director Engelmann 3 seconded by Director Mac Leod, and unanimously carried, the Board approved Purchase Order No. 1587 for a butane range for Mr. Anson'z trailer in the amount of $160.95. Speci a1 Accounts : Upon motion of Director Carmichael , seconded by Director Kelly , and unanimously carriedg the Board approved payment to Woodside/Kubota 8 Associates Inc. in the amount of $869.00 for general engineering, $884.00 for special projects, $54.00 for I .E. #2, $788.00 for Squires Cam Addition and $381 -00 for Alga Road Project for a I I , total of $2,976 .OO. Ratification Upon motion of Director Mac Leod, seconded by Director Engelmann of Checks and unanimously carried, the Board ratified checks no 6418 thru March 16 9 1972 thru Apri 1 5 , 1972. Manager Priday informed the Board that the State Compensation Insurance Fund's new rate if $118.26 more than previous years due to increase in benefits for on the job injuries. Check No. 6449 , in the amount of $7,110.70 covering the period Meeting April 5, 1972 -3- I Manager Priday and Ci rector Mac Leod gave a brief report on the convention held in Monterey 9 Cal i fornia, Karch 26 to March 28, 1972. La Costa Manaser Priday presented an easement deed from La Costa Vi 1 lage and re- Vi 11 age commended that the Board accept this Grant of Right of Way. After dis- cussion, upon motion of C.i rector Mac Leod, seconded by Director Carmicha and unanimously carried, the Board accepted the Easement Deed frorr: La Costa Village and authorized the Secretary to sign subject to Legal Counsel approving the easement La Costa Engineer Kubota presented plans for the La Costa Peadows lini t No. 4 Sub- He a dow s division which will have a public water system estimated at $225,000. No. 4 I he developers wi 11 furnish a letter of credit instead of a cash deposit After discussion 4 upon motion of Director Carmi chael , seconded by Director Mac Led, and unanimously carried, the Board authorized the President and Engineer to sign these plans and agreement subject to Legal Counsel's approval. The Neeting was declared adjourned at 5:27 P.M. - ATTEST : -<*-./ j [47 - I . )- z/- LA .. L.#' - Secretary of the Board of Directors .- I I Meeting P,pril 5, 1972 -4- ..