HomeMy WebLinkAbout1972-10-18; Municipal Water District; MinutesMINbTES OF A REGULAR MEETING fiF THE BOARD OF DIRECTORS OF THE CARSLBAD MUNICIPAL NATER DISTRICT HELD Obi OCTOBER 78, 1972, AT 2:00 P. M. AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA:
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The meeting was called to order at 2:05 P. K. by President Claerkle with Directors Engelmann, Carmi chael .) Kel ly atxi Mac Leod answering roll call o A1 so present were General Manager Priday, Legal Counsel Swirsky, Engineer Kubota (2:13 P.M.), Public Relations Consultant Randall l"iitche11 and Office Secretary. Mrs. Betty Guran, reporter for the Blade Tribune newspaper, Nr. Harold Hickey and Mr. James Gaiser, Eistrict Auditors, Mr. Hunter Cook, City EngiReer, were also present.
Approval of After discussion , upon motion of iji rector Vac Leod, seconded by Mi n Utes Director Kelly, and unaninously carried, the minutes of the regular meeting of October 4, 1972 were approved as mailed out.
Audit Report Mr. Harold Hickey discussed in detail the recommendations pre- Recommendations sented by Jmes Gaiser & Co., District Auditors, listed below:
1. General Journal Voucher system be used to support all ityortant journal entries made during the year instead of water sales transactions only, and filed in a separate permanent file.
2. Fixed assets subsidiary ledger should be maintained on a monthly basis rather than a yearly basis.
3. Inventory should be cor;ducted by two persons, one person counting and one person recording and a perpetual inventory system be impletxented for materials and suppl ies .
4. Sinking fund invested in long term investments.
5. Time clock be used regularly or an alternate method be adopted for
I accurate records of hours worked.
6. All consumer deposit checks9 payable to the Gistrict, should be received directly by the Pistrict instead of the Engineer's office.
After discussion , upon motion of Eirector Carmi chael 9 seconded by Director Mac Leod, and unanimously carried, the Board accepted the letter of recommendations as pre- sented by James Gaiser 8 Co. and the staff directed to comply with Items 1, 2, 3 ti 6
of the recomendations.
Mr. Lickey and Rr. Gaiser left the meeting at this time: 2:35 P. M.
San Diego County Director tiel ly reported on the regular meeting of the San Diego livater Authority County Water Authority which was adjourned to October 18, 1972.
Public Randal 1 Mitchell informed the Board that lie had met with Sharon Morgan, Relations Carlsbad Journal, and he ana P!anager Priday met with Mr. Brian Manning, Managing Editcr of the Carlsbad Journal.
Legal Counsel :
Rancho Carlsbad Legal Counsel informed the Board that he is working on this Nobile Home Park matter and that the agreement wi 11 incl ude that the District wi 11 have the risht to remove wall and not rep1 ace it if it becomes necessary to repair the pipeline.
Detachnient Legal Counsel informed the Board that the District completed all CFiWD - Annex the necessary procedures for this detachment and will check this to Olivenhain matter out with the San Diego County !dater AuthorS ty.
Briggs Legal Counsel informed the Board that the letter to Mr. Cion Briggs had Lease been mailed out by Certified Rai 1 and received on October 12, 1972 , but
around the "E" tanks.
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so far no action has been taken by Mr. Briggs on clearing his stock from
Squires Dam Legal Counsel informed the Board that the Annexation of the new Annexation Squires Dam i\io. 2 land hearing will be held on November 6, 1972 by LAFCG.
MC I Legal Counsel informed the Board that after checking the easement documents Lease it is still his opinion that the District does not have the right to grant the use of the right of way road. MCI will have to get permission from the recorded oviners to be able to use the Listrict's right of way road. Manager Priday
will write a letter to MCI Pacific Coast and inform them that the Cistrict has no objections to them using the Cistrict's road if they get the necessary ?ermission from the owners of record.
Environmental Legal Counsel informd the Board that there are three types of Impact construction projects in the Eistrict that might need an Environment
Statement Impact Statement: 1. Pipeline projects, such as Alga Road; 2. Mater
connections granted as a result of subdivisions. Legal Counsel recommended that nothing be done on Item 1 as Alga Road is a1 rriost completed , Item 2 be consi dered tri vi a1 and crew can proceed with instal 1 ing indivi dual meters 9 and Item 3 , before pipeline or meter connections are made, staff shall determine that the subdivider has complied with the regulations of the City of Carlsbad or the County. Legal Counsel , Nanager Pri day and Engineer Kubota wi 11 work up policy guide1 ines and submit them to the Board for review at the next meeting. After dlscussi on, upon motion of Director Engelmann 9 seconded by Director Carmi chael , the Board directed the staff to follow Legal Counsel Is recommendations by a vote of 4 ayes and 1 no. Di rector Ke1 ly voted no.
A short recess was called at 3:25 P. M. to 3:45 P. M.
Mrs. Betty Ijuran left the meeting at this time 3:40 P. 14.
Engineer's Report:
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meter connections for individual houses and 3. Water 1 ines ana
I Alga Road Engineer Kubota reported that the Alga Road Project is moving along Transmission and Cameron Eros. are pouring the vaults and have revamped the pipes Main Project at the La Costa Reservoir. tie presented for payrwnt Progress Payment
Progress $167,000.00 less 10% retention and what has already been paid, for Payment No.4 a total payment of $9,000.00. After discussion, upon motion of
carrieds the Board approved Progress Payment No. 4 in the amount of $9,0OG.O0 to Cameron Bros. for work thru September 30, 1972.
No. 4 for work thru September 30, 1972 with gross earnings of
Di rector Carmi chael , seconded by Girector Kac Leod, and unanimously
Engineer Kubota informed the Board that he has talked to Plr. John Mamaux ana sent
him a letter outlining the District's position in regard to the refund agreement
on Alga Road Transmission Hain Project, that there will be no refund until the pro- ject is finished and evaluated. Engineer Kubota is making arrangements for a meeting with La Costa Land Co. after Nr. ID Roston returns to the Country.
Subdivision Engineer Kubota presented a Grant of Right of Way from Bianchini- Programs La Costa, Lot 246. After discussion, upon motion of Director Mac Leod,
accepted the Ri Sht of \:ray easement and authorized the Secretary to si gn same. seconded by Director Engelmann, and unanimously carried, the Eoard
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La Costa Engineer Kubota informed the Board that the District has an easement
Shopping along El Carcino Real from the Fire Station to the Richfield Station Center at La Costa and now that the Shopping Center is being constructed, would
the same easement for undergrounding conduits to the Shopping Center. After discussi upon motion of Director Carlrii chael , seconded by Director Engelmann, and unanimously carried, the goard approved the San cii ego Gas & Electric Conpany crossing the Gistrict's line in the Parkway area.
like to give perrrission to the San Gi ego Gas & El ectri c Corripany to use
A1 timi ra Engineer Kubota informed the Board that the District now holds ease-
Subdivision ments within portions of the Subdivision and recotmended that a Certi-
fi cate "we wi 11 consent to the dedication of the 1 ands for street purposes" be signed by the Secretary and President as it is in the interest of the District to have this land developed. After discussion, upon motion of Director Enselmann, seconded by Cirector Kac Leod, and unanimously carried, the Board Roved
Meeting October 18, 1972 -2-
that the President and Secretary be authorized to sign the i'we will consent to the dedication of the lands for street purposes" certificate.
La Costa Engineer Kubota suggested that since the City of Carlsbad has annexed Annexation La Costa that the District sponsor an informal work session inviting
operations. Er. Cook was agreeable with this suggestion and he and Engineer Kubota will make the arrangements for this meeting.
everybody concerned to work out the transition from County to City
I Beckman Engineer Kubota informed the Board that he had a meeting with the Instruments Beckman Instrument people and wrote them a letter regarding water Faci 1 i ty line sizes and water quality which might be a concern.
San Dieguito Engineer Kubota informed the Board that Rick Engineering has sub- Interti e mitted pl ans for the pipe1 ice extension from Ponto Road to the
tie in line at this location, and would be responsible for the difference in the cost of what they requfr.2 and what the Ci stri ct feels would be necessary, 8" Ey 12" 1 ine as opposed to 6" & 12" 1 ine. Engineer Kubota will have more on this matter at a 1 ater meeting.
Planager's Report:
Meetings Manager Pri day reported on the City of Carlsbad Counci 1 txeeting of last
Beach Colony development. The Cistrict would be interested in a
night which was adjourned to Thursday, October 19, 1972.
Manager Priday suggested that since the City of Carlsbad has completed the annexatio of La Costa the City might have equiprzent they would like to store temporarily in the District yard. He will write a letter to City Maf;aser Arnold letting him know that the District has available space.
r4anager Pri day informed the Board that he had attended the LAFCC meeting on Gctober 16, 1972 on the South Carlsbad annexation 2.12 (La Costa) which was approved. The hearing for the annexation of the Dawson Property to the District wi 11 be he1 d on November 6 9 1972 and Manager Priday will attend.
Manager Priday and the Board reviewed the bids for two new trucks ana ivlanager Friday recommended that the L'strict purchase a 72 4-wheel drive truck from
Quality Chevrolet Co. in the amount of $3,717.24 and an economy Pick bP Truck 1972 Courier, from Vince Clixon Ford in the amount of $2,213.86. After discussion, upon motion of Director Piiac Leod, seconded by Director Engelmann, and unanimously carried, the Board approved the purchase of a &wheel drive truck from Quality Chevrolet Co. in the amount of $3,717.24 and a 72 Courier Economy Pick up truck from Vince Uixon Ford in the arxount of $2,213.86 after financial arrangements have been made with Bank of Wmeri ca.
tdanager Priday requested permission to leave the area next week end. After discussio upon motion of Director Carmi chael , seconded by Director Kelly and unanimously carried, the Flanager was si ven permission to leave the area next week end.
Ratification Upon motion of Ci rector Rac Leod, seconded by Director Engelmann of Checks and unanimously carried, the Board ratified Checks No. 6996 thru
October 5, 1972 thru October 18, 1972.
Manager Priday informed the Board that he has ordered additional AWWA journals for the month of September, 1972 for the Board members.
Superintendent's Report:
Manager Priday informed the Board that the lake level was 500.6 and flow from the Authority of 15.0 cfs. Crew is continuing routine maintenance of system and reports on the meters tested by Hydrometric Testing Co. showed that three meters were operat at 49% of capacity and one had the wrong register installed at the factory. The Lawson Road at Squires Dam has been cotxpleted and pavins has been started at Santa F Reservoir. A new motor has been ordered for the time clock.
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Check No. 7060 in the amount of $68,663.44 covering the period
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Meetina was declared adjourned at 4:30 P. F1. -
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