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HomeMy WebLinkAbout1974-04-17; Municipal Water District; Minutesr41INUTES OF A REGULA2 MEETING CF TtiE EOARD OF DIRECTORS OF THE CARLSEAL MULiICIPAL CARLSBAD, CALIFORNIA: WATER ELSTRICT HELO CN APRIL 17, 1974 AT 2:30 P.M. 9 AT 5780 EL CAMINO REAL, The meeting was called to order at 2:O3 P. M. by Presiden-'; Maerkle with Directors Carmichael , Engelmann, Kelly and Mac Leod answering roll call. Also present, were Legal Counsel Swirsky, Engineer Kubota, Public Relations Consultant Randall Mi tchell and Mrs e Mi lda Simpson, Accounting Gffi cers SuperinteMdent John Henley and Gffi ce Secretary. Also present were Bob Meely, Superintendent for the City of Carlsbad Mater Department, Mrs. Arthur Bonas, Citizen's Advisory Committee, Mrs. Ruth Honnolci, San Diegui to Leagge of Women Voters 2nd Mr. Gil Davis 1 reporter for the Blade-Tribune, (arrive at 2:07 P.M.) Approval of After discussion, upon motion of Director iYac Leod, seconded Mi n utes Gi rector Kel ly 9 and unanimously carriedg the minutes of the regular meeting of April 3, 1974 were approved as mailed out. I Committee Reports : San Giego County Director Kelly discussed the concern, evidenced in a letter 'dater Authority received from S D C W A, which he read to the assembly 9 and the effect the steady increase in saline in the water wi 11 have upon the growers in San Diego County and other users of water, S D Id A urges passage of the Colorado River Basin Salinity Act, which is under consideration at this time. Proposition "W" Director Kelly reported on the latest standing of Proposi tion Bond Issue lij as it appears now 5 and requested the Board members to regarding the salinity levels in the Colorado River water, comment on their decision regarding a stand on this issue . Director Cartrichael reported that after careful analysis 3 he cannot support it as presented and his primary disagreement with the Proposition W is the fact that the cost of operating this facility under revenue bonds will be basically borne by the small water users, and feels in order tc make it more equitable for a1 1 users , a standby charge should be levied against those users who wi 11 only be us-ing the facility during an emergency or an unusually wet season. Engineer Kubota reported Manager Priday requested him to advise the Board today of his attendance at the Maiiagers Meeting this morning where it was revealed that a goodly number present were not in accord with the financing of this facility with revenue bonds; but that our Boards should urge our Water Authority to ask MWD to pro( with the faci lity regardless of the type of financing, and to have the promoters of t bill make a presentation at the next scheduled meeting of S D C Irl A to answer questic relative to various aspects of this issue. After discussion, President Maerkle made a suggestion that a motion for a resolution on this issue be tabled for the time being. Pub1 i c Re1 ati ons : Public Relations Counsel Randall Witchell apprised the Board of the latest publicity i tens re1 ati ve to the District and specifically the i tem regarding the City of Carlst being in a position II once they annexed the refinery sites to call for an election on the Di stri ct. I I 6 0y Counsel 14itchell reported he has been in touch with the Boy Scouts Scout people again and the matter of whether or not they would be interested in utilizing property of the District considered by the San Luis Rey District Council 5 has riot been deterrxined as yet. Nater Authority Counsel Mi tchel 1 reported he has been in touch with Bob Mine1 Conservation on a couple of occasions but so far they have not come up Prograrr! with a prograrr; for distribution of the brochures, but he has a tentative date with him on Apri 1 22, at which time he will go over with Mr. Miner the material they have avail able 9 and will report his findings at the next Board meeting. Board Communi cations : ACKA 19 74 Director Carmichael gave a comprehensive report on the meetin Spring Conference of the F, C bl A in San Francisco on April 7th through the 9th, 1374, which he attended along with President Maerkle, Counsel Swirsky and Engineer Kubota, and felt that the Conference was very informative and worthwhile, and the speakers incl uded John S. Lauteri 5 i~dho wi 11 be taking the helm of the M W D of Southern California on May %st, 1974. Legal Counsel : Resol uti on Legal Counsel Swirsky apprised the Board that he has prepared Proposi t-i on "W" the Resolution on Proposition "W", but after discussion on th issue by the Board today, and as per request of President Mae he will hold up presentation upon further advice from the Board. President Naerkle called for a short recess at this time, 3:06 P.M. , and the meeting was resumed at 3:22 P.N. District Engineer: hakz Shore Gardens Engineer Kubota advised the Board that the first phase of thi Mobile tiome Community project has been completed and plans have been prepared for Phase if2 the second phase. The developer is required to build a road and is also involved with the District's 8" line which is right along the west side of the Freeway, and he will have to relocate this line. Approval of these plans by the Board wi 11 be 1 imi ted to two fire hydrants , and the developer wants a bond to have an agreement for the relocation of the remainder of this line. Engineer Kubota is now discussing with the City of Carlsbad where this li is to go, so under the circumstances, ldoods'i de/Kubota 8a Associates feel it is appro- priate for the developer to 90 ahead acd record this map, and then we have the guarantee that when he, puts %hese street improvements in, he will have to relocate ou water 1 in2 e In addition , the District owns the easement @;here the pi pel {ne is now located and the subdivision boundary includes our easementg sb there are two actions requested of the Board: I. Authorize the President and Engineer Kubota to sign thes plaris when they are put into final form next week; and 2. Authorize the Secretary of the Board to si sn the Tract Hap, because the District is the owner of this easement. After discussion, upon notion of Director Carmichael , seconded by Directcr Mac Leod, and unanimously carriedg authorization as set forth by Engineer Kubota were approved, subject to the Fire Marshall's updating of their approval. AI tami ra - Engineer %ubota reported to the Board members progress of ...I Phase $3 this subdivision project and requested approval for subdivisi( the relocation of pipeline along Louder Lane. After discussion, upon motion of Director Mac Leod, seconded by Director Kelly, and unanimously carried, approval of plans as submitted by Engineer Kubota were approved. Golf View Engineer Kubota reported the developers of this project have I I pipelines and exoneration of the bonds, and also approval of Estates - Lot $366 completed their water system and have tied into our water system, and recommends acceptance of the system and authoriza tion of exoneration of their bond in the amount of $2,000. F,fter discussion, upon motion of Director Carmichael f seconded by Director Engelmann, and unanimously carriec approval of this action was granted. Murray Construction, Inc, are the indicated developers . I Sabrina Greens The developers have turned in improvement plans to Woodsidel Terrace Kubota and Engineer Kubota reported that this is a 102 building structuresg and under the Cistrict's policy, the developer is requested to build an 8*' loop all the way through the development. There will be a total of 4 rceters f 3 for the towers and one for the greenbelt, and swimming pool area, and estimate the cost of this facility will be approximately $10,000. The developer is turning in his agreement and the bonds and a cash deposit of $1,000 was received by t\ District today. The developers will meet the requirements of the Fire Department and hloodsi de/Kubota have requested the Fire Department to update their approval of this project. After discussion, upon motion of Director Kelly, seconded by Director Engeln and unanimously carried, approval of plans submitted by Engineer Kubota were approved, subject to the Fi re Marshal 1 's updating of thei r approval o unit facility on about 2 acres of land with three separate -2- Golf View Engineer Kubota reported on the easement required for a Estate Easercent pipeline for this project and recommended that the Board accept the easement for the pi pel ine. The firm in this instance is Golf View Investment, Ltd. After discussion, upon motion of Director Mac Leod, seconded by Director Engelmann, and unanimously carriedg approval for this easement was granted as per recommendation of Engineer Kubotz. I Oceansi de-Carlsbad Engineer Kubota reviewed the agreement entered into as a join Intertie venture with the City of Oceanside for the pipeline across thl Freeway at Vista May. P, deposit of $36,000 was deposited wit the State and the agreement stated that there would be an adjl;stment of our contri- butions based upon the bids submi tteci. It developed that the project expense was consi derably higher, and upon advi ce of Counsel Swi rsky 9 we proceeded to deposit the amount agreed to and left the matter to further negotiations. The State Divisicn of Highways has come back at this time and advised that the amount of funds deposited by Oceansi de and Carlsbad is a fair value for the work performed. Engiceer Kubota presented to the Board for approval an amended agreement that specifies that the amount of $35,442, which was shared 50% each by Oceanside and Carlsbad is sufficient and no further funds will be required. The City of Oceanside has signed the agreement and Engineer Kubota and Counsel Swirsky recommends that we sign this agreerent and return it to the State. After discussion, upon motion of Director Engelmann, seconded by Director Carmichael o and unanimously carrjeds approval for acceptance of this amended agreement was granted. Wholesale Engineer Kubota recommended that the Board authorize the Staf, Se rvi ce to proceed immdiately with the preparation of speci fi c rules Connecti cgs and regulations involving our wholesale water services 5 and in this connection referred to a report distributed to the Bol rrienbers, which indicated expectations of delivery of filtered water to the various Districts for 1976. Engineer Kubota explained that we cannot, at the peak loads, meet the projected requirenients for 1976, and would 1 i ke to come out with a system of understanding that will take us through the next several years until we can augmeni our supply of water. After discussion, upon motion of Director Engelmann, seconded by Dir2ctor Mac Leod, and unanimously carried, approval was given to proceed with the preparation of specific rules and regulations by the Staff involving our wholesale water services with the City of Carlsbad, as out1 ined by Engineer Kubota. Squi res Dam Engineer Kubota reported they have tentativzly set up a date Mai nten an ce fcr the exploratory dive next weekg and have found that it protection for the diver, and hopefully will have a report on his findings at the next meting of the Board. Gill Davis, reporter for the Blade-Tribune, left the meeting at this time, 4 P.M. Seaview Engineer Kubota reported on the last of the easement deeds for 1 will be necessary to turn the system off for this dive as a Lot #IO Seaview and asked for the Board's acceptance of grant of risht of-viay, which has been granted by G. A. Brown as the sole property owners and recordation of this easement. After discussion, upon motion of Director Carmichael 9 seconded by Director Mac Leod, and unanimously carried, approval was granted to record the easement as recommended by Engineer Kubota. Seavi ew Condomi ni ums Engineer Kubota reported that the water system is nearing completiori , and the developer has been notified that their work must be completed by April 24, 1974. Xdenti fi cation Engineer Kubota showed the Board members the Civil Defense Badges symbol which wi 11 be imprinted on the i denti fi cation badges and reported he is in the process of getting a cost on the mu2 shots and other figures invol veri with producing these badges ana wi 11 report to the Board as soon as avai 1 ab1 e. General lclanager : In the absence of l4anager Priday, who was attending the AWWA Meeting in Reno 9 Nevadag Engineer Kubota gave the report for Manager Pri day. Correspondence Engineer Kubota reported upon receipt of the following to Di s tri ct correspondence : A letter from Governor Brown thanking the District for his enjoyable trip to La Costa; and-a. letter to'our Board'President froiR. 'K1. King, 'who is.Chairman of our group complimenting the District on a very enjoyable meeting. I .. - 3- Correspondence from the Water Authority with the projected water flows s and their approval in concept for delivery of filtered water in San Eiego County by 1976. kece-ipt of an Environmental Impact Report on Lecuadia Water District's proposed Trunk sewer in the Green Valley area. I City of Carlsbad The City of CArlsbad Water Committee held a special meeting ' Mater Committee and on the basis of a telephonic survey3 ratified the report within the City 'service areag and has formerly recommended that this be established. A discussion on the problem of the developers paying thier share for expansion followed, regardin sal 1 the aspects. Operations : of the Staff on the water buy-in charge of $250.00 per unit Tri -Agenci es The San Di ego County Water Authority has completed the Pipeline engineering design of the proposed Tri -Agency Pi pel i ne 9 and are now proceeding with route studies and are asking each of the agencies involved to advance an additional $5,000 to cover cost of topographical studies 4 and Engineer Kubota requested the Board, as indicated by Nanager Pri day 3 to confirm his earlier pledge that this Clistri ct would participate with our two partners and proceed with this study at this time. After discussion, upon notion of Director Kelly, seconded by iiirector Hac Leod, and unanimously carried, approval for this action as requested by Manager Priday, was confirmed. New C M inl A ;;~ Due to a renumbering procedure by the City of Carlsbad, Engin Address Kubota advi-ses that C 14 W D has been advised that the new street address wi 11 be 6480 El Cami no Real 3 and will take effect officially as of July 1, 1974. In this connection, Manager Priday would like ( expression from the Board as to a new look for our stationery, and this would be the time to make a change > and President Haerkle thought it was a good idea, as we1 1 as Consultant Nitchell. A discussion was held relative to changing the billing procedure to a carci-type bilzing, but the Board members decided tc continue with our former mailing system of using envelope enclosures as the most effective method of encouraging prompt payment e City of Carlsbad Engineer Kubota reported that Manager Priday has an informal Eq ui pment S to rage arrangement with the City of CArlsbad to store some of their advised that sow kind of an agreement should be entered into with the City of Carlsbad to cover the insurance factor. Fi nanci a1 Mrs. Simpson reported on preparation cf the budget for the Statement coming fiscal years and her attendance this corning Wednesday at the County Offices for calculation of tax rates for a1 1 Districts and Agencies. Nrs. Simpson reported that the District has well exceeded tht projection of revenues for 1973/1974, and will be showing a good overage. Rati fi cation Upon mtion of Director Mac Leod, seconded by Director Kelly, of Checks and unanimously carried, the Board ratified Checks No. 1461 through 14s. 1524, covering the period frotri April 3, 1974 thro~ April 17, 1974, in the amount of $42,432.43. Check No. 1525 in the amount of $6,031.( was held up on ratification pending a recheck of the quantities of materials involved Superintenuent Henley reported the water deli very from the S D C W A at 12 c. f .s. and Lake level at 497. 1 rolling equipment in C P4 W D's warehouse. Counsel Swirsky There being no further business to come before the Board at this time, the meeting was declared adjourned at 4:49 P.N. I Respectfully submi tted 2 /X? /b/; L. &7a--T-.3-.&, >-/ e L<; ".. , . ~ -4- EJieeting of April 17. 1974